Secure intake
Private forms with encrypted storage.
Psychology practice intake & confidential booking
Psychologists: intake that respects privacy from the first click. Triage, forms and booking done gently.
Enquiries in a shared inbox, intake forms emailed back and forth and waitlists on spreadsheets. We build confidential intake and booking systems for psychology practices.
Looking for secure intake and booking software for psychologists?
Reaching out to a psychologist is a big step. The process should be calm, private and clear. We build intake, triage and booking flows that are gentle for clients and efficient for your practice.
Wollopit builds booking flows, secure intake forms, patient portals and websites for psychologists around how your practice actually runs. We connect the practice software you already use, replace the bits holding you back and look after the lot on our own Australian-managed servers, so your team can get back to patients.
01The problems
What we hear from psychologists
Does your psychology practice have these problems? Here's how we'd fix them.
Most psychologists we talk to have great clinicians held back by phone tag, paper forms and a practice system nobody fully understands.
- The problemEnquiries in a shared inboxSensitive details sit in email.How we fix itSecure intake forms instead of email.
- The problemMatching clients to psychologistsTriage is done by hand.How we fix itTriage questions that suggest the right practitioner.
- The problemWaitlists on spreadsheetsPeople wait without updates.How we fix itWaitlist management with updates.
- The problemReferral paperworkMental health care plans are chased.How we fix itReferral uploads during intake.
- The problemTelehealth linksLinks are sent manually.How we fix itTelehealth links included automatically.
- The problemCancellationsLate cancellations disrupt the day.How we fix itReminders and clear policies.
02What we build
Solutions
What we build for psychologists. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Triage & matching
Clients matched to suitable practitioners.
Waitlist management
Fair, updated waitlists.
Referral uploads
Plans and referrals collected securely.
Telehealth booking
Links sent automatically.
Reminders
Gentle reminders and policies.
03How it changes
Before and after
A new client enquiry, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Email with personal details
- Forms sent back and forth
- Waitlist spreadsheet
- Telehealth link forgotten
After
- Secure intake form
- Matched to a practitioner
- Waitlist updated
- Link sent automatically
04Services
Everything under one roof
Software, websites and systems for psychologists.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for psychologists
Built around how your psychology practice actually runs: secure intake, triage & matching and the admin in between, in one system you own.
Websites for psychologists
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Psychology practice system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for psychologists
Waitlist management and referral uploads: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Cliniko, Halaxy and Nookal so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your psychology practice, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Cliniko
- Halaxy
- Nookal
- HotDoc
- Tyro
- Stripe
- Xero
- Microsoft 365
- Twilio SMS
- Google Business Profile
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your psychology practice: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things psychologists ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Is the intake information stored securely?
Yes. Forms use encrypted connections and restricted access. We only collect what the practice actually needs.
How much does it cost?
It depends on what you need, so we quote up front once we understand your psychology practice. No surprise invoices, no lock-in and you own what we build.
Do we have to change our practice management software?
No. We usually build around it: online booking, intake forms, reminders and the website, all connected to what you already use. If it's genuinely holding you back we'll talk options first.
How do you handle patient privacy?
Carefully. Forms and portals use encrypted connections, access is restricted to the people who need it and we follow the Australian Privacy Principles. Sensitive data is only collected where it's actually needed.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most psychologists we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a psychology practice problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.