Client portal
One login for each client with their meal plan, resources, check-ins, progress and upcoming appointments.
Dietitian software: client portals, meal plans & check-ins
Dietitians: keep clients on track between appointments. More nourishing, less nagging.
Meal plans go out as PDFs that get buried in an inbox. Check-ins arrive by text at 9pm and progress sits in clinical notes the client never sees. We build client portals for dietitians with meal plans, check-ins, progress, recipes and programs in one place. Then we host them and look after them.
Looking for dietitian software that supports clients between sessions?
Most of the real work in dietetics happens between appointments. That's when clients are standing in the supermarket, cooking dinner for the kids or wondering if their bloating is normal. Your practice software handles bookings and notes well enough. It just wasn't built for the weeks in between, so the gap gets filled with PDFs, screenshots, texts and good intentions.
Wollopit builds custom client portals for dietetics practices around how you actually work. Meal plans live on the client's phone. Check-ins arrive in a structured form instead of a text thread. Progress shows up as charts they can see and recipes get assigned in a couple of clicks. We connect to Cliniko, Halaxy or Nookal so you're not doubling up on admin. Then we host it and look after it on our own servers.
01The problems
What we hear from dietitians
Does your dietetics practice have these problems? Here's how we'd fix them.
Most dietitians we talk to are brilliant with clients and stretched thin on everything around them. The support between sessions is usually the bit that slips.
- The problemMeal plans get lost as PDFsYou spend an hour building a plan, email it as a PDF and by Wednesday it's buried under promo emails.How we fix itMeal plans live in the client's portal on their phone, with swaps, shopping lists and the latest version always on top.
- The problemCheck-ins scattered everywhereClients text photos of dinner, email questions on a Sunday and DM you on Instagram. None of it ends up in their file.How we fix itStructured weekly check-ins clients fill in on their phone. Answers land in their record and get flagged if something needs you.
- The problemClients can't see their progressWeight, waist, energy, symptoms and bloods sit in your clinical notes where the client never sees them.How we fix itProgress charts clients can see, built from their check-ins and your measurements. Small wins finally feel like wins.
- The problemMotivation fades between visitsSix weeks between appointments is a long time when someone is trying to change how they eat.How we fix itScheduled nudges, tips and short lessons between sessions, timed to where each client is up to.
- The problemRecipes shared ad hocThe same recipes get screenshotted, photocopied and re-sent to every new client.How we fix itA recipe library tagged by condition, budget and dietary needs that you assign to a client in two clicks.
- The problemFood diaries nobody can readDiet histories arrive as scribbled notes, phone notes or blurry photos with no times on them.How we fix itSimple food, fluid and symptom logs in the portal, shaped to how you work and ready to review before the consult.
- The problemChasing Medicare referralsCounting how many CDM sessions each client has left and writing the same letter back to the GP every time.How we fix itReferral tracking with sessions used and remaining, plus GP letter templates filled from the client's record.
- The problemBookings by phone tagClients ring to book while you're in a consult. Rebooking gets forgotten at the end of a session.How we fix itOnline booking for initial and review consults, telehealth links sent automatically and a rebooking prompt before they leave.
- The problemGroup programs run by handA gut health or diabetes program means a spreadsheet of names, bank transfers and a weekly email written from scratch.How we fix itProgram enrolments with payment, a week-by-week content drip, group check-ins and attendance in one place.
- The problemIntake forms half filled inNew clients do paper forms in the waiting room and skip the questions you actually needed answered.How we fix itOnline intake with medical history, goals, allergies, medications and consent completed before the first appointment.
02What we build
Solutions
What we build for dietitians. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Meal plan builder
Build plans from templates, add swaps and notes, then publish straight to the client's phone with a shopping list.
Weekly check-ins
Custom questions per client or condition, photo uploads and reminders. Flags when answers need your attention.
Progress tracking
Weight, measurements, symptoms, energy and goals charted over time for you and the client.
Food & symptom logs
Quick food, fluid and symptom entries on a phone, kept simple enough that clients actually do them.
Recipe library
Your recipes tagged by condition, allergen, budget and prep time, assigned to clients in a couple of clicks.
Online booking & telehealth
Initial and review consults booked online, synced with your practice software and video links sent automatically.
Intake forms & consent
Online intake with history, medications, goals and consent, landing in the client record before they arrive.
Group programs & courses
Enrolments, payments, weekly lessons, group check-ins and a members area for each program.
Referral & GP letters
Medicare CDM and NDIS referrals tracked with sessions remaining, plus GP report templates ready to send.
Payments & packages
Session packs, program fees and card payments through Tyro or Stripe, reconciled in Xero.
A practice website that books
Hand-built, quick on mobile and built to rank for 'dietitian near me' with online booking on every page.
03The systems
The big ones
Your whole practice, between sessions too.
These are the systems dietitians ask us about most. Each one works on its own and they get properly useful when they're joined up.
Meal plan portal
Meal plans that live on their phone, not in their inbox.
Build a plan from your templates and publish it straight to the client's portal. They see today's meals, swaps and a shopping list. You can update it after a review without sending yet another PDF.
- Plan templates by condition or goal
- Swaps and alternatives per meal
- Auto-built shopping lists
- Notes and portion guides
- Latest version always on top
- Linked recipes from your library
- Allergen and dietary tags
- Works on any phone
- Print or export when needed
Check-ins & progress
Check-ins that arrive in a form, not a text thread.
Clients answer a few quick questions each week on their phone, with photos if you want them. Answers land in their record and flow into progress charts they can see. Anything worrying gets flagged for you.
- Custom questions per client
- Weekly or fortnightly reminders
- Photo and measurement uploads
- Food, fluid and symptom logs
- Progress charts for client and dietitian
- Flags for answers that need you
- Goal tracking with milestones
- Summary ready before each review
Programs & recipes
Group programs that run themselves week to week.
Run a gut health course, a diabetes group or a sports nutrition block without the spreadsheet. Clients enrol and pay online. Lessons, recipes and check-ins drip out on schedule.
- Online enrolment and payment
- Week-by-week content drip
- Video lessons and handouts
- Recipe library tagged by condition
- Group check-ins and attendance
- Program members area
- Waitlists for the next intake
- Reminders by email and SMS
- Repeat a program with one click
Bookings, intake & referrals
Booked, filled in and referred before they walk in.
Clients book online and complete intake before the first consult. Referrals are tracked so you always know how many Medicare or NDIS sessions are left. GP letters start from a template instead of a blank page.
- Online booking synced to Cliniko, Halaxy or Nookal
- Telehealth links sent automatically
- Online intake and consent
- Rebooking prompts after each session
- CDM sessions used and remaining
- NDIS plan details on the client record
- GP letter and report templates
- SMS reminders to cut no-shows
04How it changes
Before and after
A client between visits, wolloped.
Here's how the weeks after a consult could change. Every practice is different, so we map yours first.
Before
- Meal plan emailed as a PDF and lost by Wednesday
- Progress updates arrive as random texts
- Food diary comes back as blurry photos
- Client loses motivation in week three
- Rebooking forgotten at the front desk
After
- Meal plan sits in the portal on their phone
- A weekly check-in lands in their record
- Food and symptom logs ready before the review
- Progress charts show them how far they've come
- Next session booked before they leave
05Services
Everything under one roof
Software, websites and systems for dietitians.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for dietitians
Built around how your dietetics practice actually runs: client portal, meal plan builder and the admin in between, in one system you own.
Websites for dietitians
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Dietetics practice system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for dietitians
Weekly check-ins and progress tracking: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Cliniko, Halaxy and Nookal so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your dietetics practice, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the practice software you rely on, work alongside the platforms you're happy with and replace the ones holding you back.
- Cliniko
- Halaxy
- Nookal
- HotDoc
- Tyro
- HICAPS
- Stripe
- Xero
- MYOB
- Microsoft 365
- Google Workspace
- Twilio SMS
- Google Business Profile
- Coviu
- Zoom
- Mailchimp
- FoodWorks
- Easy Diet Diary
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your dietetics practice: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit in on how you run consults, plans, check-ins and programs, then work out where clients drop off between sessions.
- 02
Archi-tech
We plan it before writing code: your plans, check-ins, client records, practice software links, privacy, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the meal plan portal first so clients feel the difference straight away.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things dietitians ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can clients log food or measurements?
Yes. Simple food, fluid, symptom and measurement logs can be added, shaped to how you work. We keep them quick so clients actually use them.
Do we have to switch from Cliniko, Halaxy or Nookal?
No. If your practice software is doing its job we build around it. Bookings, client details and appointments stay where they are while the portal handles the weeks in between.
Can it handle telehealth consults?
Yes. Video links from Coviu, Zoom or your practice software can be sent automatically with the booking and shown in the client's portal.
Is client health information kept private?
Privacy is planned in from day one. Clients only see their own information, staff get the access they need and we host and secure it on our own managed servers.
Can we run group programs online?
Yes. Clients enrol and pay online, lessons and recipes drip out each week and you see check-ins and attendance in one place.
How much does a client portal cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller pieces like online intake or a recipe library can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most dietitians we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a dietetics practice problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.