Invoice processing
Capture, check and queue.
NDIS plan management software: invoices, budgets & portals
NDIS plan managers: invoices paid fast and budgets clear. Invoices, budgets and participants in one.
Invoices arriving by email, budgets tracked in spreadsheets and participants calling to ask how much is left. We build plan management systems that process invoices quickly and keep everyone across their budget.
Looking for NDIS plan management software?
Plan managers process huge numbers of invoices. Each one needs checking against the plan, the price guide and the budget before it's claimed and paid. We build systems that make that fast and accurate.
Wollopit builds booking flows, secure intake forms, patient portals and websites for NDIS plan managers around how your practice actually runs. We connect the practice software you already use, replace the bits holding you back and look after the lot on our own Australian-managed servers, so your team can get back to patients.
01The problems
What we hear from NDIS plan managers
Does your NDIS plan management business have these problems? Here's how we'd fix them.
Most NDIS plan managers we talk to have great clinicians held back by phone tag, paper forms and a practice system nobody fully understands.
- The problemInvoices by emailProvider invoices land in a shared inbox.How we fix itInvoice capture that reads and queues them automatically.
- The problemPrice guide checks by handStaff check every line against the price guide.How we fix itAutomatic line checks against current pricing.
- The problemBudgets in spreadsheetsRemaining funds are tracked manually.How we fix itLive budgets per support category.
- The problemParticipants callingPeople ring to ask what's left.How we fix itA participant portal showing budgets and payments.
- The problemProviders chasing paymentProviders ask when they'll get paid.How we fix itPayment status updates sent automatically.
- The problemClaim errorsRejected claims are found too late.How we fix itClaim reconciliation with rejection alerts.
02What we build
Solutions
What we build for NDIS plan managers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Budget tracking
Live per category.
Participant portal
Budgets, invoices and payments.
Provider updates
Payment status sent automatically.
Claim reconciliation
Matches and rejection alerts.
Reporting
Monthly statements generated.
03How it changes
Before and after
A Monday invoice pile, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Invoice in the inbox
- Price checked by hand
- Participant rings
- Claim rejected late
After
- Invoice queued automatically
- Line checked against pricing
- Budget on their phone
- Rejection flagged early
04Services
Everything under one roof
Software, websites and systems for NDIS plan managers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for NDIS plan managers
Built around how your NDIS plan management business actually runs: invoice processing, budget tracking and the admin in between, in one system you own.
Websites for NDIS plan managers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
NDIS plan management business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for NDIS plan managers
Participant portal and provider updates: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Cliniko, Halaxy and Nookal so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your NDIS plan management business, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Cliniko
- Halaxy
- Nookal
- HotDoc
- Tyro
- Stripe
- Xero
- Microsoft 365
- Twilio SMS
- Google Business Profile
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your NDIS plan management business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things NDIS plan managers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it keep up with NDIS pricing changes?
Yes. We update the price guide data when it changes, so line checks always use current limits.
How much does it cost?
It depends on what you need, so we quote up front once we understand your NDIS plan management business. No surprise invoices, no lock-in and you own what we build.
Do we have to change our practice management software?
No. We usually build around it: online booking, intake forms, reminders and the website, all connected to what you already use. If it's genuinely holding you back we'll talk options first.
How do you handle patient privacy?
Carefully. Forms and portals use encrypted connections, access is restricted to the people who need it and we follow the Australian Privacy Principles. Sensitive data is only collected where it's actually needed.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most NDIS plan managers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a NDIS plan management business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.