Home visit booking
Online booking that takes the address, pets and reason, then offers only times that fit your rounds.
Mobile vet software: home visit booking by area
Mobile vets: home visits booked by area. Less driving, more pets.
Bookings come in by phone while you're mid-consult on a lounge room floor. The day zigzags across three suburbs and the pet's history is sitting back on the office computer. We build booking, routing, records and reminder systems for mobile vets that group visits by area and put everything in the car with you. Then we host them and look after them.
Looking for mobile vet booking software that actually understands driving?
A mobile vet practice is a clinic that lives in a car. You're the vet, the receptionist, the driver and the debt collector, often all before lunch. Most practice software was built for a building with a front desk. It has no idea that a 9am in Buderim and a 9:30 in Coolum can't both happen. The rest gets held together with a paper diary, Google Maps and a lot of texts.
Wollopit builds custom mobile vet software around how your rounds actually run. Clients book online and only see days you're already in their area. Your day is planned with real drive times. Every pet's history, access notes and the gate code are on your phone. Reminders bring patients back on the right area day. End-of-life visits get a gentle booking flow of their own. We connect to the practice software you already use, host the lot on our own servers and look after it.
01The problems
What we hear from mobile vets
Does your mobile vet practice have these problems? Here's how we'd fix them.
Most mobile vets we talk to are brilliant with animals and run the business from the driver's seat. It works until you're twenty minutes late, out of signal and the next client's dog has never met you.
- The problemThe phone rings mid-consultYou're holding a cat for a vaccination on someone's kitchen floor and the phone goes for the third time. By the time you ring back they've booked elsewhere.How we fix itOnline home visit booking that asks for the address, the pet and the reason, then offers only the times that suit your rounds.
- The problemDriving all day, treating half of itMonday starts in Caloundra, swings up to Noosa then back to Mooloolaba because that's the order people rang.How we fix itArea days: each suburb or zone gets its own days and clients book into the one that's coming to them.
- The problemRunning late with no way to tell anyoneOne consult runs over and every client after it is standing at the window wondering where you are.How we fix itReal drive times between visits, buffers that suit the job and an automatic 'on my way' text with your ETA.
- The problemThe history is back at baseA new symptom, a dog you saw eight months ago and the notes are on the computer at home.How we fix itPet histories, vaccinations, weights, meds and past notes on your phone or tablet, even when the signal drops.
- The problemNotes written at 9pmConsults scribbled on scraps of paper in the car, then typed up at the kitchen table after dinner.How we fix itQuick consult templates on your phone, photos attached to the record and notes finished before you pull out of the driveway.
- The problemGate codes and grumpy dogsWhich house, which gate, where to park and whether the cattle dog bites. It's all in your head or a text from last year.How we fix itAccess notes on every booking: gate codes, parking, pets that need a muzzle and cats to shut in before you arrive.
- The problemReminders fall through the cracksVaccinations, heartworm, senior checks and follow-ups come due and nobody gets told.How we fix itAutomatic SMS and email reminders with a link to book the next area day near them.
- The problemEnd-of-life bookings are hardA family rings in tears and has to explain everything to a booking form built for puppy shots.How we fix itA separate, gentle booking flow with aftercare choices, no upsells and reminders switched off the moment it's booked.
- The problemChasing money at the doorFumbling with a card reader on the front step, writing invoices by hand and chasing the ones who said they'd pay later.How we fix itDeposits when they book, tap to pay on your phone, VetPay for bigger bills and invoices straight into Xero.
- The problemWhat's actually in the car?You reach for the antibiotics you swore you restocked and the box is empty.How we fix itCar stock lists that drop as you use them, restock alerts before tomorrow's run and a drug register on your phone.
- The problemLab results and referrals go astrayBloods go off to the lab, results come back by email and someone has to remember to ring the owner. Referrals get retyped by hand.How we fix itResults land on the pet's record with a follow-up task. Referrals go to the clinic with the full history attached.
- The problemYour website doesn't say where you goPeople in the next suburb over don't know if you'll come to them. They ring to ask or don't bother.How we fix itA website with a service area map, a 'do you come to me?' postcode check and booking built in.
02What we build
Solutions
What we build for mobile vets. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Area days
Suburbs and zones mapped to days of the week, with clients booked into the day that's coming to them.
Travel-aware scheduling
Real drive times from Google Maps between visits, sensible buffers and a warning before you double back.
Day route planner
Today's visits in driving order with one-tap navigation, access notes and the pet's history at each stop.
'On my way' texts
Automatic SMS with your ETA when you leave the last visit. Fewer calls asking where you are.
Mobile pet records
Histories, vaccinations, weights, meds and photos on your phone or tablet, working offline when the signal drops.
Consult templates
Quick notes for vaccinations, health checks, skin, ears and sick visits, finished before you leave the driveway.
Reminders & recalls
Vaccination, heartworm, senior check and follow-up reminders by SMS and email with a booking link.
Gentle end-of-life bookings
A separate, quiet booking flow with aftercare options, crematorium handover and reminders switched off.
Payments & invoicing
Deposits, tap to pay on your phone, VetPay for larger bills and invoices synced to Xero or MYOB.
Car stock & drug register
Stock carried in each car, restock alerts and an S8 register you fill in on your phone.
Lab results & referrals
Results matched to the pet with a follow-up task. Referrals sent to clinics with the history attached.
A website that comes to them
Hand-built, quick on mobile, with a postcode check, service area map and booking built in.
03The systems
The big ones
Your whole practice, in the passenger seat.
These are the systems mobile vets ask us about most. Each one works on its own and they get properly clever when they're joined up.
Home visit booking
Clients book the day you're already in their street.
Clients pick their pet, enter their address and only see the days you're already working in their area. New clients fill in pet details and access notes before you arrive. The first visit starts with the dog, not the paperwork.
- Booking by address or postcode
- Only shows days you're in their area
- New client and pet forms
- Multiple pets in one visit
- Reason for visit and urgency
- Deposits taken at booking
- Gate codes and access notes
- Confirmation and reminder SMS
- Urgent requests flagged to you
Area days & routes
Less zigzagging. More consults per day.
Your service area is split into zones with their own days, so visits cluster instead of scattering. Each morning you get the day in driving order with real drive times. Clients get an 'on my way' text when you leave the last stop.
- Zones and suburbs mapped to days
- Real drive times from Google Maps
- Visits sorted in driving order
- Buffers by visit type
- One-tap navigation to each stop
- 'On my way' SMS with ETA
- Running-late alerts to the next client
- Kilometres logged for tax time
- Urgent visits slotted in nearby
Records in the car
Every pet's history, wherever you park.
Histories, vaccinations, weights, meds and previous notes on your phone or tablet, working offline when the signal drops out in the hinterland. Write the consult on the spot with templates and photos, then charge it before you leave.
- Full history on phone or tablet
- Works offline, syncs when back in range
- Consult templates for common visits
- Photos attached to the record
- Weights and vitals charted
- Medications and dosing notes
- Behaviour and handling flags
- Syncs with your practice software
- Invoice built from the consult
Reminders & recalls
Patients come back on the right day.
Vaccinations, heartworm, senior checks and follow-ups trigger reminders on their own. Every reminder links to the next area day near the client, so a recall fills a gap in your rounds instead of adding a drive.
- Vaccination and heartworm reminders
- Senior and chronic condition checks
- Post-visit follow-up texts
- Booking link to their area day
- SMS and email in your branding
- Lab result notifications
- Stops automatically for deceased pets
- Recall lists for quiet days
End-of-life care
A gentle booking for the hardest visit.
Families can book an end-of-life visit without explaining it to a form built for puppy shots. They choose a time, a place and aftercare in a quiet flow. Reminders and marketing stop for that pet straight away.
- Separate, gentle booking flow
- Call-back option instead of a form
- Home, garden or favourite spot noted
- Aftercare and cremation choices
- Crematorium handover details
- Payment sorted before the day
- Reminders switched off automatically
- Condolence card or follow-up note
Payments & car stock
Paid before you pull out of the driveway.
Deposits at booking, tap to pay on your phone and VetPay for bigger bills, with every invoice landing in Xero. The car's stock drops as you use it, so you know what to restock before tomorrow's run.
- Deposits and cancellation fees
- Tap to pay on your phone
- VetPay for larger bills
- Invoices synced to Xero or MYOB
- Overdue reminders sent for you
- Stock per car or kit bag
- Restock alerts before tomorrow
- S8 drug register on your phone
04How it changes
Before and after
A day of home visits, wolloped.
Here's how a Tuesday of rounds could change. Every practice works differently, so we map yours first.
Before
- Bookings taken by phone between consults
- Zigzag across town in the order people rang
- Pet history sitting back at base
- Ringing ahead because you're running late
- Chasing payment at the front door
- Typing notes up after dinner
After
- Clients booked online into their area day
- Visits in driving order with real drive times
- History, gate code and handling notes on your phone
- 'On my way' texts go out on their own
- Paid on the spot or before you arrive
- Notes finished before you leave the driveway
05Services
Everything under one roof
Software, websites and systems for mobile vets.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for mobile vets
Built around how your mobile vet practice actually runs: home visit booking, area days and the admin in between, in one system you own.
Websites for mobile vets
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Mobile vet practice system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for mobile vets
Travel-aware scheduling and day route planner: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect ezyVet, RxWorks and Provet Cloud so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your mobile vet practice, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the practice software you rely on, work alongside the platforms you're happy with or replace the ones holding you back.
- ezyVet
- RxWorks
- Provet Cloud
- VetCheck
- VetPay
- Stripe
- Square
- Tyro
- Xero
- MYOB
- Google Calendar
- Google Maps
- Google Business Profile
- Twilio SMS
- Mailchimp
- Microsoft 365
- Shopify
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your mobile vet practice: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We ride along for a day of rounds, sit with you at the kitchen table after and work out where the time and money actually go.
- 02
Archi-tech
We plan it before writing code: your zones, visit types, records, reminders, payments, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually area booking first, so you feel the difference in your next week of driving.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things mobile vets ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can clients only book days we're in their area?
Yes. That's the heart of it. You set your zones and which days you're in each one. Clients enter their address and only see times that suit your rounds. Urgent visits can still be flagged for you to squeeze in.
Does it work when there's no phone signal?
Yes. Records and the day's visits are saved on your phone or tablet, so you can read histories and write notes offline. Everything syncs when you're back in range.
Can end-of-life appointments be booked sensitively?
Yes. They get their own gentle booking flow, with a call-back option for families who'd rather talk. Aftercare choices are captured up front and reminders for that pet stop automatically.
Do we have to switch from ezyVet or RxWorks?
No. If your practice software is doing its job we build around it and connect to it where it allows. Area booking, routes, reminders and payments sit on top. If it's holding you back, we'll show you what replacing it would involve before anything changes.
Can clients pay before we arrive?
Yes. Deposits or full payment at booking, tap to pay on your phone on the day and VetPay for bigger bills. Invoices land in Xero or MYOB without retyping.
How much does a mobile vet system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online area booking can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most mobile vets we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a mobile vet practice problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.