Farm call routing
Grouped by area.
Equine vet software: farm calls, horse records & billing
Equine vets: farm calls routed, horses recorded. Call-outs, records and billing.
Farm calls planned on the fly, horse records split across owners and properties and bills written after the day. We build equine practice systems for the road.
Looking for equine vet practice software?
Equine vets work on the road. Horses move between owners, agisters and trainers. Billing gets messy. We build systems that follow the horse.
Wollopit builds booking systems, pet profiles, memberships and websites for equine vets around how you actually look after animals. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers, so you can spend your time with the animals instead of the admin.
01The problems
What we hear from equine vets
Does your equine vet practice have these problems? Here's how we'd fix them.
Most equine vets we talk to are taking bookings by text, keeping pet details on paper and chasing payments after the fact.
- The problemCalls planned on the flyDriving time is wasted.How we fix itFarm call routing by area.
- The problemHorse records splitOwners and agisters complicate records.How we fix itRecords per horse with linked owners.
- The problemNotes after hoursTreatment notes are written at night.How we fix itMobile notes on the spot.
- The problemBilling confusionWho pays for which horse?How we fix itBilling per horse and responsible party.
- The problemVaccinationsReminders aren't sent.How we fix itVaccination reminders.
- The problemEmergency callsUrgent jobs disrupt the day.How we fix itEmergency dispatch and rescheduling.
02What we build
Solutions
What we build for equine vets. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Horse records
Owners and properties.
Mobile notes
On the spot.
Billing
Per horse and payer.
Vaccination reminders
Automatic.
Emergency dispatch
Rescheduling tools.
03How it changes
Before and after
A stud farm visit, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Call on the fly
- Record split
- Notes at night
- Bill to wrong owner
After
- Call routed
- Record per horse
- Notes on site
- Bill correct
04Services
Everything under one roof
Software, websites and systems for equine vets.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for equine vets
Built around how your equine vet practice actually runs: farm call routing, horse records and the admin in between, in one system you own.
Websites for equine vets
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Equine vet practice system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for equine vets
Mobile notes and billing: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Stripe, Square and Xero so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your equine vet practice, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Stripe
- Square
- Xero
- Google Calendar
- Twilio SMS
- Mailchimp
- Shopify
- Google Business Profile
- Google Maps
- VetPay
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your equine vet practice: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things equine vets ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can trainers and owners both see records?
Yes. Access can be given to owners, trainers and agisters with permissions per horse.
How much does it cost?
It depends on what you need, so we quote up front once we understand your equine vet practice. No surprise invoices, no lock-in and you own what we build.
Can owners keep their pet's details up to date?
Yes. Owners can manage profiles, vaccinations, feeding notes and emergency contacts themselves, so you're never working from an old form.
Can people book and pay online?
Yes. Bookings, deposits, packages and reminders can all run online, with fewer no-shows and less time on the phone.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most equine vets we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an equine vet practice problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.