Online booking
By vet and service.
Vet clinic booking, pet records & vaccination reminders
Vets: fewer phone calls, more pets seen. Bookings, reminders and pet records.
Reception tied to the phone, vaccination reminders posted and new clients filling in forms at the desk. We build booking and reminder systems that work alongside your practice software.
Looking for vet online booking and reminder software?
Vet clinics juggle appointments, reminders and anxious owners. We build online booking, reminders and pre-visit forms that free up reception.
Wollopit builds booking systems, pet profiles, memberships and websites for vets around how you actually look after animals. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers, so you can spend your time with the animals instead of the admin.
01The problems
What we hear from vets
Does your vet clinic have these problems? Here's how we'd fix them.
Most vets we talk to are taking bookings by text, keeping pet details on paper and chasing payments after the fact.
- The problemReception on the phoneBooking calls all day.How we fix itOnline booking by vet and appointment type.
- The problemVaccination remindersPosted or missed.How we fix itAutomatic reminders by text and email.
- The problemNew client formsAt the desk.How we fix itForms completed before the visit.
- The problemPet historiesOwners ask.How we fix itOwner portal with vaccinations.
- The problemPost-op updatesOwners ring.How we fix itStatus texts after procedures.
- The problemPrescription foodReorders by phone.How we fix itOnline reorders.
02What we build
Solutions
What we build for vets. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Reminders
Vaccinations and check-ups.
Pre-visit forms
Pet and owner details.
Owner portal
Vaccination records.
Status texts
Surgery updates.
Food reorders
Online.
03How it changes
Before and after
A Monday at reception, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Phone rings non-stop
- Reminder cards posted
- Forms at the desk
- Owners ring after surgery
After
- Bookings online
- Reminders automatic
- Forms done ahead
- Updates texted
04Services
Everything under one roof
Software, websites and systems for vets.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for vets
Built around how your vet clinic actually runs: online booking, reminders and the admin in between, in one system you own.
Websites for vets
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Vet clinic system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for vets
Pre-visit forms and owner portal: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Stripe, Square and Xero so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your vet clinic, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Stripe
- Square
- Xero
- Google Calendar
- Twilio SMS
- Mailchimp
- Shopify
- Google Business Profile
- Google Maps
- VetPay
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your vet clinic: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things vets ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Will it work with our practice management software?
We connect where it allows or work alongside it for bookings, reminders and forms.
How much does it cost?
It depends on what you need, so we quote up front once we understand your vet clinic. No surprise invoices, no lock-in and you own what we build.
Can owners keep their pet's details up to date?
Yes. Owners can manage profiles, vaccinations, feeding notes and emergency contacts themselves, so you're never working from an old form.
Can people book and pay online?
Yes. Bookings, deposits, packages and reminders can all run online, with fewer no-shows and less time on the phone.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most vets we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a vet clinic problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.