Stay bookings
Dates, run types, multi-dog families and peak period rules with live availability online.
Dog kennel software: bookings, vaccinations & photos
Dog kennels: stays booked, vaccinations checked, owners happy. Daily photos for worried owners.
Christmas fills by phone in August, the C5 certificate is still on the owner's fridge at drop-off, the feeding sheet is on a clipboard and three owners ring before lunch to ask if Biscuit is eating. We build booking, care and owner update systems for boarding kennels, then we host them and look after them.
Looking for dog boarding kennel software that handles the holiday rush?
A boarding kennel is half hotel, half farm and half help desk. Bookings come in by phone, email and Facebook. Vaccination certificates arrive as blurry photos or not at all. Feeding and meds live on a clipboard by the prep room door and the run board is a whiteboard that only the owner fully understands. Then school holidays hit and every run, every phone line and every staff member is maxed out at once.
Wollopit builds custom kennel software around how your kennel actually runs. Owners book their dates online, upload vaccination certificates and pay the holiday deposit before they get a confirmed run. Care profiles turn into daily feeding and meds sheets. Staff snap a photo on their phone and it goes straight to the owner. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from dog kennels
Does your boarding kennel have these problems? Here's how we'd fix them.
Most kennels we talk to give the dogs brilliant care and run the office on paper, memory and a phone that never stops. It holds up fine until the Christmas booking rush.
- The problemHoliday bookings by phoneChristmas and Easter book out months ahead, one phone call at a time, with dates scribbled in a diary and waitlists on sticky notes.How we fix itOnline stay bookings that show real run availability, take the deposit and put people on a waitlist automatically when you're full.
- The problemVaccinations checked at drop-offAn owner turns up with the car packed and the C5 is overdue or the certificate is at home. Now it's an awkward conversation at the gate.How we fix itCertificates uploaded at booking, expiry dates checked against the stay and reminders sent weeks before if something runs out.
- The problemFeeding and meds on paperHalf a cup of kibble, no chicken, tablet with the evening meal. Written on a form, copied to a clipboard and smudged by day three.How we fix itCare profiles that print or display as daily feeding and meds sheets, with each dose ticked off on a phone.
- The problemOwners ringing to check inEvery worried owner rings at least once. Some ring daily. Someone has to walk down to the runs to answer.How we fix itDaily photo updates and short report cards sent from staff phones, so owners see their dog before they think to ring.
- The problemOverbooked runsThe diary says there's room but the whiteboard says otherwise. Two big dogs end up sharing a run that was meant for one.How we fix itA run board that knows run sizes, sharing families, entire males and dogs that need a quiet end.
- The problemHoliday no-shows and late cancellationsSomeone cancels on Boxing Day and the run sits empty after you turned away five families.How we fix itPeak period deposits, minimum stays and cancellation rules applied automatically, with waitlist offers sent the moment a run frees up.
- The problemDrop-off and pick-up chaosEveryone wants Saturday morning. The car park fills, the office queue spills out and the phone keeps ringing.How we fix itBooked drop-off and pick-up time slots, pre-filled check-in forms and a one-tap checkout.
- The problemExtras forgottenThe owner paid for a wash before going home and the dog leaves smelling like the run.How we fix itBaths, training sessions, walks and pet taxi added at booking and slotted into the staff task list.
- The problemTick and health checks on scraps of paperParalysis tick season on the coast means daily checks. Proving they happened is another story.How we fix itDaily health and tick check logs per dog with notes, photos and an alert to the owner and vet if something turns up.
- The problemInvoices typed twiceStays, extras and deposits worked out by hand, then retyped into Xero or MYOB at the end of the week.How we fix itInvoices built from the stay itself, paid online or at pick-up and synced straight to your accounts.
02What we build
Solutions
What we build for dog kennels. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Vaccination checks
C5 and kennel cough certificates uploaded at booking with expiry checks against the stay.
Care profiles
Food, meds, allergies, habits, fears and vet details saved once and reused every stay.
Daily feeding & meds sheets
Printed or on a tablet, with each meal and dose ticked off and timed.
Run board
Every run, who's in it, who's arriving and who's leaving on one screen.
Photo updates & report cards
Staff snap a photo and it goes to the owner with a quick note on eating and play.
Deposits & payments
Holiday deposits, balances, extras and refunds through Stripe or Square.
Waitlists
Full dates fill themselves when someone cancels, first in first offered.
Drop-off & pick-up slots
Booked time slots so Saturday morning doesn't turn into a traffic jam.
Extras & add-ons
Baths, nail trims, training, walks and pet taxi with prices and staff tasks.
Health & tick check logs
Daily checks per dog, incident notes and owner alerts.
Owner portal
Owners update details, upload certificates, book again and see past stays.
Staff rosters & cleaning logs
Holiday rosters, run cleaning checklists and handover notes on staff phones.
A website that books
Hand-built, quick on mobile, with live availability and built to rank for 'dog kennels near me'.
03The systems
The big ones
Your whole kennel, on one system.
These are the systems kennels ask us about most. Each one works on its own and they get properly useful when they're joined up.
Stay bookings
Christmas books itself. You just approve it.
Owners pick dates, choose a run and pay the holiday deposit online. Peak period minimum stays and cancellation rules apply on their own. When dates fill up, a waitlist takes over and offers freed-up runs automatically.
- Live run availability online
- Multi-dog family bookings
- Peak period minimum stays
- Holiday deposits and balances
- Cancellation rules applied automatically
- Waitlist with automatic offers
- Drop-off and pick-up time slots
- Repeat bookings in two taps
- Booking confirmations by email and SMS
- Occupancy by week and season
Vaccinations & care profiles
No more surprises at the gate.
Owners upload vaccination certificates when they book and the system checks the dates against the stay. Food, meds, allergies and quirks live in a care profile that comes back every visit, so nobody fills out the same form twice.
- C5 and kennel cough certificate uploads
- Expiry dates checked against stay dates
- Reminders before vaccinations lapse
- Stay held until certificates are approved
- Food, portions and feeding times
- Meds with doses and times
- Allergies, fears and behaviour notes
- Vet details and treatment authority
- Emergency contacts
- Desexed, microchip and council rego
Run board & daily care
The whiteboard, on every phone.
Every run, every dog and every task on one board. Feeding and meds sheets build themselves from the care profiles and staff tick off each meal, dose and tick check as they go. Handover is just a glance at the screen.
- Run board with arrivals and departures
- Run sizes and sharing rules
- Quiet end and entire male flags
- Daily feeding sheets by run
- Meds ticked off with times
- Daily tick and health checks
- Ate well, picky or skipped meal notes
- Incident and vet visit logs
- Cleaning checklists per run
- Shift handover notes
Owner updates
Owners see their dog before they reach for the phone.
Staff snap a photo in the run and it lands with the owner with a quick note on eating and play. A short report card goes home at pick-up. Fewer worried phone calls and a lot more five-star reviews.
- Photo updates from staff phones
- Sent by SMS or email
- Quick notes: ate well, played, slept
- Daily or every second day schedules
- Report card at pick-up
- Private gallery for each stay
- Fewer check-in phone calls
- Review requests after happy stays
- Owner replies in one shared inbox
- Opt-out for owners who'd rather not
Check-in, extras & payments
Drop-off in minutes, not a queue.
Owners arrive in a booked time slot with their forms already filled in. Extras like a bath before home or a training session drop into the staff task list. At pick-up the invoice is ready and paid in one tap, then synced to Xero or MYOB.
- Booked drop-off and pick-up slots
- Pre-filled check-in forms
- Belongings list for beds and toys
- Baths, nail trims and training extras
- Pet taxi bookings
- Extras added to staff tasks
- Invoices built from the stay
- Pay online or at the counter
- Synced to Xero or MYOB
- Late pick-up and extra night charges
04How it changes
Before and after
Christmas holidays, wolloped.
Here's how a Christmas booking could change. Every kennel is different, so we map yours first.
Before
- Owner rings in August and you check the paper diary
- Dates pencilled in with no deposit taken
- Vaccination certificate forgotten until drop-off
- Feeding note written on a form and lost by day three
- Owner rings every day to check on their dog
- Cancellation on Boxing Day leaves a run empty
After
- Owner books Christmas online at 10pm
- Deposit paid and run allocated straight away
- Certificate uploaded and checked weeks before
- Care profile turns into the daily feeding sheet
- Photo update sent from a staff phone each day
- Waitlist fills the freed run within the hour
05Services
Everything under one roof
Software, websites and systems for dog kennels.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for dog kennels
Built around how your boarding kennel actually runs: stay bookings, vaccination checks and the admin in between, in one system you own.
Websites for dog kennels
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Boarding kennel system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for dog kennels
Care profiles and daily feeding & meds sheets: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Gingr, Revelation Pets and PetExec so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your boarding kennel, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside kennel platforms you're happy with or replace the ones holding you back.
- Gingr
- Revelation Pets
- PetExec
- Stripe
- Square
- Tyro
- Xero
- MYOB
- Google Calendar
- Twilio SMS
- Mailchimp
- Google Business Profile
- Google Maps
- Deputy
- Shopify
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your boarding kennel: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We walk the runs, sit in the office on a busy morning and work out where the phone calls, paperwork and double handling really come from.
- 02
Archi-tech
We plan it before writing code: your runs, peak rules, vaccinations, care profiles, owner updates, payments, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually bookings and vaccinations first, so you get a win before the next school holidays.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks in the middle of Christmas you call the people who built it.
08Questions
FAQ
Things dog kennels ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can owners upload vaccination certificates when they book?
Yes. Owners upload certificates with the booking and the system checks expiry dates against the stay. If something lapses before drop-off, they get a reminder early instead of a surprise at the gate.
Will daily photo updates take up heaps of staff time?
No. Staff snap a photo on their phone, tap a couple of quick notes and it goes to the owner. It's built to take seconds per dog, not minutes.
Can we set minimum stays and deposits for Christmas and Easter?
Yes. Peak periods can have their own minimum stays, deposits and cancellation rules, applied automatically when owners book.
Can we add extras like baths, training or pet taxi?
Yes. Extras can be added to any stay at booking or later. They show up in the staff task list and on the final invoice.
We already use kennel software. Do we have to switch?
No. If Gingr, Revelation Pets or another platform is doing its job, we build around it. If it's holding you back, we'll show you what replacing it would involve before anything changes.
How much does a kennel system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online bookings with vaccination uploads can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most dog kennels we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a boarding kennel problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.