Online day booking
Owners book days, regular weekly spots and extras online with capacity limits per day and per yard.
Doggy daycare software: bookings, vaccinations & pupdates
Doggy daycare: booked online, vaccinations on file. More play, less paperwork.
Days get booked by text, vaccination certificates live in a drawer, prepaid packs are counted on a clipboard and owners want a photo of Biscuit every hour. We build doggy daycare systems that keep the pack safe, the yard at the right numbers and owners happy. Then we host them and look after them.
Looking for doggy daycare booking software that actually fits how you run the yard?
A doggy daycare juggles a lot more than it looks from the front gate. You're managing yard capacity, vaccinations that expire on different dates, new dogs who need a temperament check, prepaid day packs, owners who drop off at 7:02 and pick up at 5:58 and a phone that never stops buzzing with booking texts and 'how's he going?' messages. Most daycares stitch it together with a booking app, a spreadsheet, a group chat and a whiteboard by the yard gate.
Wollopit builds custom doggy daycare software around how your daycare actually runs. Owners book days online and can't book until their vaccinations are current. Packs count themselves down. New dogs get booked for an assessment and their notes follow them into every yard. Staff check dogs in on a tablet and owners get pupdates without you stopping play to answer messages. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from doggy daycares
Does your doggy daycare have these problems? Here's how we'd fix them.
Most daycares we talk to are brilliant with dogs and run the business on texts, paper forms and memory. It works fine until a Monday full house or a dog turns up with an expired C5.
- The problemBookings by textOwners text, DM and ring to book days. Someone writes it in a diary and Monday ends up overbooked again.How we fix itOnline booking with capacity limits per day and per yard, waitlists and regular weekly bookings that roll on automatically.
- The problemVaccinations in a drawerPaper certificates in a folder and nobody notices the C5 expired last month until a dog is already in the yard.How we fix itVaccination records on every dog with expiry alerts to owners and a hard stop on bookings when they lapse.
- The problemNew dog assessments are informalTrial days get squeezed in whenever and temperament notes live in one staff member's head.How we fix itAssessment day booking, a proper intake form and temperament notes that show up every time that dog checks in.
- The problemPacks counted by handTen-day packs tracked on a card or spreadsheet. Owners dispute the count and some days never get charged.How we fix itDay packs and memberships that count down on check-in, warn owners when they're running low and top up online.
- The problemOwners want photos all dayMessages asking how their dog's going, so staff stop watching the yard to reply and take photos.How we fix itPupdates: snap a photo, tag the dogs and it goes to the right owners with a quick report card at pickup.
- The problemPickup and drop-off chaosEveryone arrives at once, the car park jams and staff hunt for leads and lunch containers.How we fix itDrop-off and pickup windows, a check-in tablet at the door and belongings logged against each dog.
- The problemWho's in which yard?Big dogs, small dogs, seniors and puppies split up on a whiteboard that gets rubbed out by lunch.How we fix itA live yard board showing every dog, their group, feeding notes, meds and who's due to go home.
- The problemIncidents on scraps of paperA nip or a limp gets written on a sticky note and the owner hears about it second-hand.How we fix itIncident reports logged on a phone with photos, staff names and an owner notification you can review before it sends.
- The problemMeds and feeding mix-upsSpecial diets and midday tablets rely on someone remembering to check the clipboard.How we fix itFeeding and medication schedules with tick-offs, so the right dog gets the right thing at the right time.
- The problemNo-shows and late cancellationsOwners cancel at 7am on a full day and the spot you turned someone away for sits empty.How we fix itCancellation rules, late cancel fees and waitlist offers that go out by SMS the moment a spot opens.
- The problemTransport runs planned by memoryPickup van routes worked out each morning and owners ring to ask where the driver is.How we fix itTransport bookings, a planned route on the driver's phone and SMS when the van is ten minutes away.
02What we build
Solutions
What we build for doggy daycares. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Dog profiles & vaccination records
Breed, size, vet details, emergency contacts and vaccination certificates with expiry alerts.
Assessments & temperament notes
Trial day booking, intake forms, play style and temperament notes that follow the dog everywhere.
Day packs & memberships
Prepaid packs that count down on check-in, low balance alerts and online top-ups through Stripe or Square.
Check-in tablet
Owners or staff check dogs in and out at the gate, with belongings, meds and lunch logged.
Live yard board
Every dog in today, their group, feeding and meds notes and pickup times on a TV or tablet.
Pupdates & report cards
Photos tagged to dogs sent straight to owners, plus a quick end-of-day report card.
Incident reports
Logged on a phone with photos and staff names, reviewed and shared with owners properly.
Feeding & medication schedules
Diets and meds with tick-offs and reminders so nothing gets missed at lunchtime.
Transport runs
Pickup and drop-off bookings, driver routes on Google Maps and 'van's nearly there' SMS.
Grooming & boarding add-ons
Baths, nail trims and overnight stays booked as extras in the same system.
Owner app & portal
Owners manage bookings, packs, vaccinations, payments and pupdates from their phone.
A website that gets them in the gate
Hand-built, quick on mobile, with online sign-up and built to rank for 'doggy daycare near me'.
03The systems
The big ones
Your whole daycare, on one system.
These are the systems daycares ask us about most. Each one works on its own and they get properly clever when they're joined up.
Booking & capacity
Book online, never overfill the yard.
Owners book days from their phone and the system knows how many dogs each yard can safely hold. Regular weekly spots roll on, full days go to a waitlist and cancellations offer the spot to the next owner automatically.
- Online booking from any phone
- Capacity limits per day and per yard
- Regular weekly bookings that roll on
- Waitlists with SMS spot offers
- Booking blocked if vaccinations lapse
- Cancellation rules and late fees
- Half days and extended hours
- Public holiday and closure dates
- Staff can book on behalf of owners
Dog profiles & vaccinations
Every dog's records, current and in one place.
Each dog gets a proper profile with vet details, vaccination certificates, temperament notes and anything staff need to know. Expiry dates trigger reminders to owners well before they lapse, so nobody gets turned away at the gate.
- Owners upload certificates online
- C3, C5 and kennel cough tracking
- Expiry reminders by email and SMS
- Hard stop on bookings when expired
- Vet and emergency contacts
- Desexing and age checks
- Allergies, diets and meds
- Temperament and play style notes
- Assessment results and trial day notes
Packs & payments
Day packs that count themselves.
Prepaid packs and memberships count down every time a dog checks in, so there's no more arguing over a punch card. Owners get a heads-up when they're running low and can top up online in a couple of taps.
- 5, 10 and 20 day packs
- Monthly memberships
- Counts down on check-in
- Low balance alerts to owners
- Online top-ups with Stripe or Square
- Multi-dog family discounts
- Pack expiry dates
- Invoices and payments into Xero
- Outstanding balances at a glance
Yard board & check-in
Know exactly who's in, where and what they need.
Dogs check in on a tablet at the door and land on a live yard board. Staff see groups, feeding times, meds and pickup times at a glance, with incidents logged on the spot.
- Tablet check-in and check-out
- Belongings and leads logged
- Dogs grouped by size and play style
- Feeding and meds tick-offs
- Pickup times and who's collecting
- Incident reports with photos
- Staff notes per dog
- Works on any TV or tablet
Pupdates & owner app
Happy owners, without stopping play.
Staff snap a photo, tag the dogs in it and it goes to the right owners. Owners manage bookings, packs and vaccinations from their phone, so the questions stop coming by text.
- Photos tagged and sent to owners
- End-of-day report cards
- Owner app for bookings and packs
- Vaccination uploads from the app
- Push and SMS notifications
- Incident notifications reviewed first
- Transport ETA messages
- Google review requests after great days
04How it changes
Before and after
A Monday full house, wolloped.
Here's how a busy Monday could change. Every daycare is different, so we map yours first.
Before
- Sunday night texts asking for a Monday spot
- Diary says 38 dogs but 43 turn up
- A C5 certificate expired last month and nobody noticed
- Ten-day pack counted on a punch card
- Owners messaging all morning for photos
- Staff hunting for a whiteboard marker to split the yards
After
- Monday filled online and the waitlist is ready
- Exactly 40 dogs booked, capped by yard
- Owner got a reminder weeks ago and booking was blocked
- Pack counted down at the check-in tablet
- Pupdates sent with a couple of taps
- The yard board already has every dog grouped
05Services
Everything under one roof
Software, websites and systems for doggy daycares.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for doggy daycares
Built around how your doggy daycare actually runs: online day booking, dog profiles & vaccination records and the admin in between, in one system you own.
Websites for doggy daycares
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Doggy daycare system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for doggy daycares
Assessments & temperament notes and day packs & memberships: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Gingr, Revelation Pets and PetExec so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your doggy daycare, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside daycare platforms you're happy with or replace the ones holding you back.
- Gingr
- Revelation Pets
- PetExec
- Stripe
- Square
- Xero
- MYOB
- Google Calendar
- Twilio SMS
- Mailchimp
- Shopify
- Google Business Profile
- Google Maps
- Deputy
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your doggy daycare: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time at your gate at drop-off, in the yards and in the office, then work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your yards, capacity, vaccinations, packs, pupdates, transport, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so bookings or vaccinations get sorted quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things doggy daycares ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it stop dogs booking if their vaccinations have expired?
Yes. Each dog's vaccination dates are on file, owners get reminders before they expire and bookings can be blocked until a current certificate is uploaded and approved.
Can it handle different yards and size groups?
Yes. You set capacity for each yard or group and the system won't let a day overfill. Staff see every dog's group on the yard board.
Can owners buy and top up day packs online?
Yes. Packs and memberships are paid online through Stripe or Square, count down on check-in and warn owners when they're running low.
Can it handle grooming and boarding too?
Yes. Grooming, baths and overnight boarding can be added as services in the same system, with their own capacity and pricing.
We already use Gingr or Revelation Pets. Do we have to switch?
No. If your current platform is doing its job, we build around it with the pieces it's missing, like pupdates, a yard board or a better website. If it's holding you back, we'll show you what replacing it would involve before anything changes.
How much does a doggy daycare system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online booking or vaccination tracking can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most doggy daycares we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a doggy daycare problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.