Online quote calculator
Route, pet size, crate and extras priced instantly at your rates, with a book now button.
Pet transport software: quotes, crates & tracking
Pet transport: quoted, booked and tracked. Calm pets, calmer owners.
Every move gets quoted by hand. Crate sizes are a guess, vet certificates bounce around in email and owners ring every hour while their dog is in the air. We build quoting, booking, document and tracking systems for pet transport businesses that keep every move on schedule. Then we host them and look after them.
Looking for pet transport booking software that handles quotes, crates and anxious owners?
Pet transport is part logistics company, part travel agent and part counsellor. One move might mean a home pickup, a vet check, an airline booking dodging a heat embargo, a connecting flight and a delivery at the other end. All of that happens while an owner refreshes their phone. Most operators run it from a quote spreadsheet, a shared inbox full of vaccination certificates and a whiteboard of who's flying where.
Wollopit builds custom pet transport software around how your moves actually run. Owners get a quote online from the route and their pet's size. Crates are sized from measurements. Documents are uploaded and checked against the destination's rules. Drivers and handlers update each leg from their phone so owners see photos and status without ringing you. We connect the tools you already use and host the lot on our own servers.
01The problems
What we hear from pet transport businesses
Does your pet transport business have these problems? Here's how we'd fix them.
Most pet transport operators we talk to are brilliant with animals and buried in admin. It holds together until the summer embargoes hit and the Christmas bookings all land at once.
- The problemEvery quote is done by handDistance, pet weight, crate size, flight costs and pickup fees all worked out on a calculator for every single enquiry.How we fix itOnline quotes calculated from the route, pet size, crate and extras, with your margins built in and a link to book.
- The problemCrate sizes are a guessOwners send a photo instead of measurements. The wrong crate turns up and the airline knocks it back at check-in.How we fix itOwners enter measurements with a simple how-to guide and the system picks the airline-compliant crate size automatically.
- The problemVet documents everywhereVaccination records, health checks and fit to fly letters arrive by email, text and a photo of a photo.How we fix itOne upload portal per move with a checklist of what's needed, expiry dates checked and reminders for anything missing.
- The problemOwners ringing every hourThe dog is in the air and the phone won't stop. Staff spend the afternoon reassuring instead of handling.How we fix itAutomatic SMS and email updates at each leg with photos from the driver, so owners see it before they think to ring.
- The problemAirline rules live in someone's headSnub-nosed breeds, heat embargoes, weight limits and route restrictions change all the time and only one person knows them.How we fix itAirline and route rules built into the booking, flagging restricted breeds, embargo dates and crate limits before you confirm.
- The problemHeat embargoes wreck the scheduleA hot forecast grounds pets on a route and a dozen moves have to be reshuffled by phone.How we fix itEmbargo-affected moves flagged in one list, with rebooking options and bulk owner messages in a couple of clicks.
- The problemInternational moves are a paperwork mazeImport permits, rabies titre tests, microchip timing and quarantine bookings each have their own deadline.How we fix itA timeline for every international move counted back from the flight date, with each step ticked off and reminders before deadlines.
- The problemDrivers working off text messagesPickup addresses, gate codes and feeding notes sent by text then lost somewhere up the thread.How we fix itA driver app with the day's run, maps, pet notes, owner contacts and photo check-ins at pickup and drop-off.
- The problemChasing deposits and balancesMoves get booked with no deposit then the owner goes quiet. Balances get chased after the pet's already home.How we fix itDeposits taken at booking, balances charged before departure and invoices synced to Xero or MYOB.
- The problemNobody knows who's where todayPets in the van, pets in overnight boarding, pets on the 2pm flight. It's all on a whiteboard in the office.How we fix itA live move board showing every pet, its leg, its handler and its next step on any screen.
02What we build
Solutions
What we build for pet transport businesses. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Crate sizing tool
Measurements in, airline-compliant crate size out. Crate hire or sale added to the quote.
Online booking & deposits
Owners book, pay a deposit and lock in dates, with balances charged before departure.
Document portal
Vet certificates, vaccination records and permits uploaded per move with expiry checks.
Airline rules checker
Breed restrictions, weight limits, embargo dates and route rules checked at booking.
International move timelines
Permits, rabies titre tests, microchips and quarantine steps counted back from the flight.
Owner tracking page
A private link per move showing each leg, its status and photos as they happen.
SMS & email updates
Automatic messages at pickup, check-in, landing and delivery so owners stop worrying.
Driver & handler app
Daily runs, maps, pet notes, photo check-ins and signatures on any phone.
Move board
Every pet in transit on one screen: who's in the van, who's flying and who's home.
Invoicing & Xero sync
Invoices, receipts and payments flowing into Xero or MYOB without retyping.
Vet & partner portal
Vets, boarding kennels and overseas agents log in to upload documents and see what's due.
A website that books
Hand-built and fast on mobile, with the quote calculator built in and made to rank for 'pet transport' in your city.
03The systems
The big ones
Every move, on one system.
These are the systems pet transport businesses ask us about most. Each one works on its own and they get properly clever when they're joined up.
Quoting & booking
A quote in a minute, not a morning.
Owners enter where from, where to and their pet's details. The system works out the route, crate, flights and extras at your pricing and gives them a quote they can book on the spot.
- Door to door, depot or airport quotes
- Road and air legs priced separately
- Pet weight and crate size built in
- Extras like vet visits and boarding nights
- Multi-pet discounts
- Peak season and public holiday rates
- Quotes that expire after a set date
- Book and pay a deposit from the quote
- Follow-up reminders for unbooked quotes
Crates & airline rules
The right crate on the right flight, first time.
Owners measure their pet with a simple guide and the system picks the crate. Every booking is checked against the airline's breed, weight and embargo rules before you confirm it.
- Crate size from pet measurements
- Step-by-step measuring guide for owners
- Crate hire, sale and return tracking
- Restricted breed warnings
- Combined weight limits per airline
- Heat embargo dates by route
- Connection and layover rules
- Rules updated in one place
- Crate stock by depot
Documents & international
Every certificate checked before it matters.
Each move gets its own document checklist based on the route and destination. Owners and vets upload straight to it and you see at a glance what's valid, what's missing and what's about to expire.
- Document checklist per move
- Owner and vet upload links
- Expiry dates checked automatically
- Reminders for missing documents
- International timelines from flight date
- Rabies titre test and microchip steps
- Import permit and quarantine tracking
- Overseas agent logins
- Everything stored against the pet
Tracking & owner updates
Owners see every leg without picking up the phone.
A private tracking page for every move plus automatic messages at each step. Drivers and handlers snap a photo at pickup, check-in and delivery and the owner gets it straight away.
- Private tracking link per move
- SMS and email at every leg
- Photos from drivers and handlers
- Flight landed notifications
- Delay messages sent in bulk
- Delivery ETA on the day
- Owner replies land in one inbox
- Review request after delivery
Drivers & move board
Every pet, every leg, one board.
Drivers get their run on their phone with addresses, gate codes and pet notes. The office sees every pet in the van, at the airport or in overnight boarding on one live board.
- Daily runs on drivers' phones
- Maps and turn-by-turn directions
- Feeding and medication notes
- Photo check-ins and signatures
- Works when signal drops out
- Live board on any office screen
- Overnight boarding stopovers
- Van and handler allocation
04How it changes
Before and after
An interstate move, wolloped.
Here's how one dog's move from Brisbane to Perth could change. Every pet transport business runs differently, so we map yours first.
Before
- Owner emails asking for a price
- Work out distance, crate and flights on a calculator
- Ask for measurements three times
- Chase the vet certificate by email
- Text the driver the address and gate code
- Field calls all afternoon while the dog's in the air
After
- Owner gets a quote online in a minute
- Crate sized from their measurements
- Deposit paid and dates locked in at booking
- Vet certificate uploaded and checked
- Driver's run lands on their phone with notes
- Owner gets photos at every leg without ringing
05Services
Everything under one roof
Software, websites and systems for pet transport businesses.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for pet transport businesses
Built around how your pet transport business actually runs: online quote calculator, crate sizing tool and the admin in between, in one system you own.
Websites for pet transport businesses
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Pet transport business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for pet transport businesses
Online booking & deposits and document portal: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Stripe, Square and Xero so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your pet transport business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside platforms you're happy with or replace the ones holding you back.
- Stripe
- Square
- Xero
- MYOB
- Google Calendar
- Google Maps
- Google Business Profile
- Twilio
- Mailchimp
- Gmail
- Microsoft 365
- Shopify
- Google Drive
- Dropbox
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your pet transport business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We ride along on a pickup, sit in the office on a busy flight day and work out where the time and stress actually go.
- 02
Archi-tech
We plan it before writing code: your pricing, crates, airline rules, documents, drivers, owner updates, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the quote calculator or owner updates first, so you get a win before the next busy season.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things pet transport businesses ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can owners track their pet during transit?
Yes. Owners get a private tracking link plus SMS or email updates at each leg, with photos from your drivers and handlers. Most stop ringing once they see the first one.
Can the quote calculator handle both road and air moves?
Yes. We build in your pricing for road legs, flights, crates, boarding stopovers and extras like vet visits. The quote matches what you'd have worked out by hand.
Can it handle international moves?
Yes. Each international move gets a timeline counted back from the flight date covering permits, rabies titre tests, microchips, vet checks and quarantine bookings. Reminders go out before each deadline.
Do our drivers need special devices?
No. The driver app runs on any phone. Photos and check-ins save when signal drops out on the highway and sync once it's back.
Do we have to switch our booking or accounting software?
No. If Xero, Square or your current calendar is doing its job we build around it. If something's holding you back we'll show you what replacing it involves before anything changes.
How much does a pet transport system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like a quote calculator or owner updates can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most pet transport businesses we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a pet transport business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.