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Livestock transport software: loads, NVDs & fatigue

Livestock transporters: loads booked, paperwork done. More kays, less clipboard.

Loads get booked by phone at 9pm, NVDs turn up on the dash or don't turn up at all, drivers get their runs by text and the invoices go out a fortnight later. We build load booking, paperwork, dispatch and driver systems for livestock transporters that all talk to each other. Then we host them and look after them.

Tell us what's slowing you down →Try the live demo →Or call0423 011 252

Looking for livestock transport booking software that handles the paperwork too?

A livestock carrier is a booking office, a compliance department and a trucking fleet that works nights, weekends and sale days. Every load needs the right head count, the right PICs, an NVD that matches, a deck plan that's legal and fair on the animals and a driver who's still within hours. Most of that lives in a diary, a whiteboard, a group chat and the boss's memory.

Wollopit builds custom livestock transport software around how your yard actually runs. Farmers and agents request loads with the details you need. Sale day sits on one dispatch board. Drivers get their runs, contacts and paperwork in an app that still works out past the last bar of signal. Completed loads turn into invoices without anyone retyping them. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers.

01The problems

What we hear from livestock transporters

Does your livestock transport business have these problems? Here's how we'd fix them.

Most livestock carriers we talk to know every road, yard and ramp in the district. The trouble is the office runs on phone calls and good memory, which holds up right until the Monday sale.

  • The problemLoads booked by phone at 9pmAn agent rings with 'about 300 weaners, maybe Thursday', it goes on the back of a docket and the PIC never gets written down.
    How we fix itOnline load requests for farmers and agents with head, class, average weight, PICs, pickup and destination. Phone bookings go into the same quick form.
  • The problemSale day on a whiteboardFifteen pickups for the Monday sale, four trucks and a whiteboard that's wrong by Sunday arvo.
    How we fix itA sale day dispatch board showing every load, truck and deck. Drag a load onto a truck and the driver gets it on their phone.
  • The problemDeck space by guessworkWill 180 steers fit on a B-double? Someone does it on a calculator and hopes the cattle weigh what the farmer said.
    How we fix itA deck planner using class, average weight and your loading density guides. It flags loads that are too tight or too light before the truck rolls.
  • The problemNVDs that don't turn upThe driver gets to the yards and the NVD is still on the farmer's kitchen table. Waybills get scribbled on the tailgate.
    How we fix itNVD and waybill details linked to each load, paper copies photographed in the driver app and missing paperwork flagged before the truck leaves the farm.
  • The problemTime off water nobody can proveStock were loaded sometime that morning. If a buyer or inspector asks, it's your word against theirs.
    How we fix itTime off water and loading times recorded at pickup, trip clocks running and alerts before rest or spell limits come up.
  • The problemFatigue tracked looselyWork diaries live in the cab and hours get checked after the run, not before it's booked.
    How we fix itDriver hours sitting next to the loads so the planner can see when a run won't fit. Works alongside your work diary or EWD.
  • The problemDrivers coordinated by textTwenty messages to change one pickup time and the driver still rings to ask where the loading ramp is.
    How we fix itA driver app with each load, farm contacts, gate codes, ramp notes, pins on the map and changes pushed through instantly.
  • The problemWash-downs and biosecurity on trustNobody can say when truck 3 was last washed out or whether the tick clearance came with that load north.
    How we fix itWash-down records per truck with photos and a biosecurity checklist for tick zones and interstate movements on every load.
  • The problemRunning home emptyA truck drops at the feedlot and comes back with nothing while someone else needed a load moved the other way.
    How we fix itA backload board showing empty legs and open loads heading in the same direction so you can fill the run.
  • The problemInvoices weeks lateKays, decks, waiting time and wash fees get pieced together from diaries and dockets at the end of the month.
    How we fix itInvoices built from completed loads using your rates per km, per deck or per head, plus extras, sent straight into Xero or MYOB.
  • The problemTrucks and crates due for serviceServices, rego, crate repairs and pre-starts tracked on a calendar in the workshop, when they're tracked at all.
    How we fix itA maintenance schedule per prime mover and trailer, pre-start checks on the driver's phone and defects reported with photos.
  • The problemIncidents with no recordA downer at the yards or a loss in transit and there's nothing written down but a text to the boss.
    How we fix itIncident reports from the driver app with photos, times and location, signed off in the office and attached to the load.
02What we build

Solutions

What we build for livestock transporters. Usually all talking to each other.

Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.

01

Load request forms

Farmers and agents book loads online with head, class, weights, PICs, pickup windows and destination.

02

Booking calendar

Every load by day and run, from farm pickups to saleyard, feedlot and abattoir drops.

03

Sale day dispatch board

All the sale day loads, trucks and decks on one screen with drag and drop allocation.

04

Deck planner

Class, weight and head per deck with your loading density guides and over or under warnings.

05

NVD and waybill capture

Paperwork linked to each load, photos from the driver and missing documents flagged early.

06

Driver app

Runs, contacts, gate codes, ramp notes and map pins that still work with patchy signal.

07

Welfare and time off water records

Loading times, curfew, rest stops and trip clocks recorded for every load.

08

Driver hours and fatigue

Hours alongside the loads so you only book runs that drivers can legally do.

09

Wash-down and biosecurity logs

Wash-outs per truck with photos plus tick zone and interstate movement checklists.

10

Backload board

Empty legs and open loads matched up so fewer trucks come home light.

11

Invoicing from loads

Rates per km, per deck or per head, waiting time and extras, sent to Xero or MYOB.

12

Fleet maintenance

Services, rego, crate repairs, pre-start checks and defect reports per truck and trailer.

13

Customer and agent portal

Farmers and agents see upcoming loads, past paperwork and invoices in one login.

14

Incident reports

Downers, losses and injuries recorded with photos and signed off in the office.

15

A website that books loads

Quick on mobile with your runs, fleet and a load request form, built to be found by local graziers.

03The systems

The big ones

Your whole yard, on one system.

These are the systems livestock carriers ask us about most. Each one works on its own and they get properly clever when they're joined up.

Load booking

Every load booked with the details you actually need.

Farmers and agents request loads online or you punch in a phone booking in seconds. Head, class, weights, PICs, pickup windows and destination all land in one place so nothing lives on the back of a docket.

  • Online requests for farmers and agents
  • Quick entry form for phone bookings
  • Head, class and average weight
  • Vendor and buyer PICs
  • Pickup windows and destination
  • Saleyard, feedlot and abattoir drops
  • Repeat bookings for regular clients
  • SMS confirmations and reminders
  • Notes for ramps, gates and yards
  • Booking history per property

Dispatch & deck planning

Sale day on one board, not a whiteboard.

See every load, truck and deck for the day or the week. Drag a load onto a truck, check the deck plan works for the stock and the driver gets the run on their phone straight away.

  • Day and week dispatch board
  • Drag and drop loads to trucks
  • Deck planner by class and weight
  • Loading density warnings
  • Single deck, B-double and road train setups
  • Driver hours shown on each run
  • Route and kays from Google Maps
  • Change a load and the driver is told
  • Backload suggestions on empty legs

Paperwork & welfare

Paperwork that matches the load, every time.

Every load carries its NVD, waybill and biosecurity checks. Drivers photograph paper copies, record loading times and time off water and the office sees what's missing before the truck leaves the farm.

  • NVD details linked to each load
  • Photo capture of paper NVDs
  • Waybills and movement records
  • Head count checked against NVD
  • Time off water and loading times
  • Trip clocks and rest stop logs
  • Tick zone and interstate checklists
  • Wash-down records with photos
  • Incident and downer reports
  • Records kept for audits

Driver app & fatigue

Drivers know the run before they leave the yard.

Each driver sees their loads, farm contacts, gate codes and ramp notes with pins on the map. Hours sit next to the runs so nobody gets booked into a trip they can't legally finish.

  • Today's runs on the driver's phone
  • Farm contacts and gate codes
  • Map pins for ramps and yards
  • Works offline and syncs later
  • Pickup and drop confirmations
  • Photos of paperwork and stock
  • Pre-start checks and defects
  • Hours and rest breaks shown
  • Works alongside your work diary or EWD

Invoicing & accounts

The load's done. The invoice is already written.

Completed loads turn into invoices using your rates per km, per deck or per head, with waiting time, wash fees and extras added. They go straight into Xero or MYOB and farmers and agents can see them in their portal.

  • Invoices built from completed loads
  • Rates per km, per deck or per head
  • Waiting time and wash fees
  • Split billing for vendor and buyer
  • Agent and account customers
  • Straight into Xero or MYOB
  • Card payments with Stripe
  • Overdue reminders by email and SMS
  • Revenue per truck and run
04How it changes

Before and after

A sale day, wolloped.

Here's how a Monday sale could change. Every carrier runs it differently, so we map yours first.

Before

  1. Loads taken by phone all weekend
  2. Whiteboard rewritten three times by Sunday night
  3. Drivers sent their runs by text
  4. NVDs chased at the farm gate
  5. Time off water scribbled on a docket
  6. Invoices pieced together at month's end

After

  1. Farmers and agents booked online with PICs and head counts
  2. Every load dragged onto a truck on one board
  3. Drivers got runs, contacts and ramp notes in the app
  4. Missing NVDs flagged on Friday
  5. Loading times and time off water recorded at pickup
  6. Invoices ready the moment loads were delivered
05Services

Everything under one roof

Software, websites and systems for livestock transporters.

Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.

Custom software for livestock transporters

Built around how your livestock transport business actually runs: load request forms, booking calendar and the admin in between, in one system you own.

Websites for livestock transporters

Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.

Livestock transport business system upgrades

Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.

Apps and portals for livestock transporters

Sale day dispatch board and deck planner: customer and staff portals that work on any phone without an app store.

Integrations and automation

We connect Xero, MYOB and Google Maps so information moves on its own and nobody retypes it.

Hosting, support and care

Managed hosting, updates, backups and security for your livestock transport business, looked after by the people who built it.

06Integrations

Connections

Plays nicely with what you already use.

We connect to the tools you rely on, work alongside the industry systems you have to use and replace the ones holding you back.

  • Xero
  • MYOB
  • Google Maps
  • Twilio SMS
  • Stripe
  • Microsoft 365
  • Google Workspace
  • LPA eNVD
  • NLIS Database
  • NHVR Portal
  • Teletrac Navman
  • MTData
  • Webfleet
  • AgriWebb
  • AuctionsPlus
07How we work

The process

Some people dip their toe in. We turn up in a rebreather.

We get properly below the surface of your livestock transport business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.

  1. 01

    Think

    We sit in the office on a sale day, ride along on a run and work out where the phone calls, paperwork and retyping are costing you.

  2. 02

    Archi-tech

    We plan it before writing code: your loads, decks, paperwork, drivers, hours, rates, hosting and cost.

  3. 03

    Build

    Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before the next big sale.

  4. 04

    Look after

    We host it, maintain it and keep improving it. When something breaks you call the people who built it.

08Questions

FAQ

Things livestock transporters ask us.

Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.

Can farmers and agents request loads online?

Yes. They fill in head, class, weights, PICs, pickup window and destination. You confirm it, put it on a truck and they get a text.

Does it replace eNVD or the NLIS Database?

No. Those stay as the official systems. We link the NVD details to each load and let drivers photograph paper copies, so the office can see the paperwork matches before the truck leaves.

Will the driver app work with no signal?

Yes. Runs, contacts and notes are saved on the phone. Photos and confirmations sync once the driver is back in range.

Can it help with fatigue compliance?

Yes. Driver hours sit next to the loads so you can see when a run won't fit. It works alongside your work diary or EWD provider rather than replacing it.

We already use a telematics or EWD system. Do we have to switch?

No. If Teletrac Navman, MTData or another system is doing its job, we build around it. If something is holding you back, we'll show you what replacing it would involve before anything changes.

Can it invoice per km, per deck or per head?

Yes. You set your rates and extras like waiting time and wash fees. Completed loads become invoices in Xero or MYOB.

How much does a livestock transport system cost?

It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.

How long does it take?

Smaller jobs like load request forms or a driver app can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.

Who looks after it once it's built?

We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.

We already have systems. Can you upgrade them instead of starting again?

Usually, yes. Most livestock transporters we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.

Contact

Got a livestock transport business problem? Consider it wolloped.

Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.

Call0423 011 252 Emailprojects@wollopit.com.au
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