Instant quote calculator
Your rates by route, vehicle size and service, with surcharges for non-runners, enclosed and remote areas.
Car transport software: quotes, bookings & tracking
Car transport: quoted, booked and tracked across the country. Photos both ends. Calls neither.
Quotes go out by phone from a rate card spreadsheet, condition reports live on carbon paper in the cab and half your day goes to customers asking where their car is. We build quoting, booking, condition report, load planning and tracking systems for car transport companies that all talk to each other. Then we host them and look after them.
Looking for car transport software that quotes, books and tracks every vehicle?
A car transport business is a sales desk, a dispatch office, a depot and a fleet of drivers spread across three states. The quote comes from one spreadsheet, the booking lands in another, the driver gets the details by text and the condition report is a smudged form in the glovebox. When a customer rings asking where their car is, someone has to call the driver to find out.
Wollopit builds custom car transport software around how your business actually runs. Customers get a real price online by route, vehicle and service. Bookings drop straight onto your load board. Drivers do photo condition reports on their phone at pickup and delivery. Customers get updates without ringing you. Dealers and fleets book in bulk through their own portal and invoices flow into Xero or MYOB. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from car transport companies
Does your car transport business have these problems? Here's how we'd fix them.
Most car carriers we talk to are great at getting a car from Brisbane to Perth in one piece. The office side is held together with phone calls, spreadsheets and paper forms.
- The problemEvery quote is a phone callCustomers ring or email for a price, someone looks up the rate card spreadsheet and the quote goes out hours later. By then they've booked with someone else.How we fix itInstant online quotes by route, vehicle type and service, using your own rates and surcharges. Leads you can follow up the same day.
- The problemDepot or door confuses everyoneCustomers don't get the difference between depot to depot and door to door, then get cranky when they have to drive to an industrial estate.How we fix itClear service options with prices side by side, depot addresses and opening hours shown before they book.
- The problemOdd vehicles break the rate cardNon-runners, lowered cars, utes with canopies, caravans and classics all need different handling and the quote gets guessed.How we fix itVehicle questions that set the right price and flags: non-runner, winch needed, enclosed only, oversize or modified.
- The problemBookings missing the detailsNo keys arrangement, no contact at the pickup end and nobody knows the car's sitting in a locked garage.How we fix itBooking forms that capture pickup and delivery contacts, key handover, access notes and personal items rules up front.
- The problemCondition reports on paperCarbon copy forms filled in at dusk in the rain, with a vague sketch of a car and a tick next to 'scratches'.How we fix itPhoto condition reports on the driver's phone with a damage diagram, timestamps, GPS and the customer signing on screen.
- The problemDamage disputes drag onA customer swears the scratch wasn't there and it's your word against theirs for weeks.How we fix itMatching photo sets from pickup and delivery, side by side, so most disputes settle in one email.
- The problemWhere's my car?The phone rings all day with customers chasing updates and the office has to ring the driver to find out.How we fix itAutomatic SMS and email updates at pickup, depot arrival, departure and out for delivery, with a tracking page they can check anytime.
- The problemLoad planning on a whiteboardWorking out which eight cars fit on which truck, in which order, by deck and drop sequence, is done in someone's head.How we fix itA load board that groups bookings by route, plans decks and drop order and shows what's still waiting at each depot.
- The problemDealer bookings by emailDealers and auction buyers send a list of ten cars in an email and someone retypes every VIN.How we fix itDealer and fleet accounts that book in bulk or upload a spreadsheet, at their own rates, with one monthly invoice.
- The problemChasing the balance at handoverThe car's on the back of the truck and the customer still hasn't paid the balance.How we fix itDeposits at booking and the balance payment link sent automatically before delivery, with release held until it's paid.
- The problemCars sitting in the depotStorage fees go uncharged because nobody noticed a car has been in the yard for two weeks.How we fix itDepot stock with days on site, storage fee alerts and collection reminders sent to the customer.
- The problemSubcontractor legs in the darkPartner carriers and backload trucks handle a leg and you lose sight of the car until it turns up.How we fix itSubcontractor logins to accept jobs, do condition reports and update status so you see every leg.
02What we build
Solutions
What we build for car transport companies. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Online booking & payments
Customers book, pay a deposit through Stripe and get a booking confirmation with everything they need to know.
Driver condition report app
Photos, damage diagram, odometer, fuel and on-screen signatures at pickup and delivery. Works offline out bush.
Customer tracking page
A status page for every booking plus SMS updates at each step, so customers stop ringing.
Load board & dispatch
Bookings grouped by route and depot, trucks planned by deck and drop order, run sheets sent to drivers.
Depot yard management
What's in each yard, days on site, keys held, storage fees and collection times.
Dealer & fleet portal
Bulk bookings, spreadsheet uploads, account rates and every car's status and photos in one login.
Damage claims register
Pickup and delivery photos side by side, claim notes, outcomes and insurer details in one place.
Subcontractor portal
Partner carriers accept legs, do condition reports and update status in the same system.
Invoicing & accounts
Deposits, balances and monthly account invoices pushed into Xero or MYOB.
Telematics link-up
Truck locations from your GPS provider shown on the load board and used for delivery ETAs.
Quote follow-ups
Unbooked quotes followed up by email and SMS, with a pipeline view for the sales desk.
Driver compliance records
Licences, inductions, vehicle checks and fatigue paperwork tracked with expiry reminders.
Reporting dashboard
Bookings by route, truck utilisation, quote conversion and claims per thousand cars moved.
A website that quotes
Hand-built, quick on mobile, with the quote calculator front and centre and built to rank for 'car transport Sydney to Perth'.
03The systems
The big ones
Every car, on one system.
These are the systems car carriers ask us about most. Each one works on its own and they get properly clever when they're joined up.
Quoting & booking
A real price in thirty seconds. Booked before they ring anyone else.
Customers pick their route, vehicle and service and get your actual price, not a 'we'll call you back'. Odd vehicles get flagged and priced properly. A deposit locks the booking in and it lands straight on your load board.
- Rates by route, vehicle size and service
- Depot to depot or door to door
- Open or enclosed transport
- Non-runner, oversize and modified surcharges
- Remote area and pickup zone pricing
- Deposits taken online
- Pickup and delivery contacts captured
- Key handover and access notes
- Quote follow-up emails and SMS
- Promo and return trip pricing
Condition reports
Photos both ends. Disputes settled in one email.
Drivers walk around the car with their phone and the app guides them through every angle. Damage gets marked on a diagram, the customer signs on screen and the report lands in their inbox before the truck pulls away. Delivery gets the same treatment, so you can show exactly what changed.
- Guided photo walkaround
- Tap-to-mark damage diagram
- Odometer and fuel level
- Timestamps and GPS on every photo
- Customer signature on screen
- Report emailed on the spot
- Works offline, syncs later
- Pickup and delivery side by side
- Personal items and accessories noted
- Claims register linked to each car
Tracking & updates
Customers know where their car is. Your phone stays quiet.
Every booking gets its own tracking page and SMS updates at each step of the trip. ETAs come from your truck GPS, so they're real. The office sees the same view and can answer the odd question in seconds.
- Tracking page for every booking
- SMS at pickup, depot and dispatch
- Out for delivery alerts with ETA
- ETAs from your telematics
- Delivery photos sent on handover
- Delay notices sent in one go
- Balance payment link before delivery
- Customer can update delivery contact
- Message history in one place
Load planning & dispatch
Fill every deck. Plan every drop.
Bookings pile up by route and depot so you can see what's ready to go. Plan each truck by deck and drop order, send the run sheet to the driver's phone and watch empty spots turn into extra bookings.
- Bookings grouped by route
- Deck and position planning
- Drop order and run sheets
- Vehicle size and weight checks
- Cars waiting at each depot
- Driver app with the day's jobs
- Live truck positions on the board
- Backload and partner legs
- Empty spots flagged for sales
Dealer & fleet accounts
Dealers book ten cars without sending an email.
Dealers, auction buyers, fleet managers and rental companies get their own portal with their rates. They book one car or fifty, upload a spreadsheet of VINs and see every car's status and condition photos. One tidy invoice goes into Xero or MYOB at month end.
- Account rates and terms
- Bulk booking and spreadsheet upload
- VIN and rego on every booking
- Status and photos for every car
- Multiple users per account
- Purchase order numbers
- Monthly invoices to Xero or MYOB
- Credit limits and account holds
- Repeat routes saved
04How it changes
Before and after
A Sydney to Perth car, wolloped.
Here's how one interstate booking could change. Every carrier runs differently, so we map yours first.
Before
- Customer rings for a quote and waits for a call back
- Booking details scribbled down and retyped into a spreadsheet
- Driver fills in a paper condition report at pickup
- Customer rings three times asking where the car is
- Balance chased on the phone the day before delivery
- A scratch gets disputed and nobody can prove anything
After
- Customer gets an instant quote online and books with a deposit
- Booking lands straight on the Sydney load board
- Driver does a photo report and the customer signs on screen
- SMS updates go out at every step with a real ETA
- Balance link is sent and paid before the truck reaches Perth
- Pickup and delivery photos settle it in one email
05Services
Everything under one roof
Software, websites and systems for car transport companies.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for car transport companies
Built around how your car transport business actually runs: instant quote calculator, online booking & payments and the admin in between, in one system you own.
Websites for car transport companies
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Car transport business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for car transport companies
Driver condition report app and customer tracking page: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and QuickBooks Online so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your car transport business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside telematics and accounting platforms you're happy with or replace the ones holding you back.
- Xero
- MYOB
- QuickBooks Online
- Stripe
- Google Maps
- Twilio SMS
- Microsoft 365
- Google Workspace
- Teletrac Navman
- MTData
- Webfleet
- Geotab
- EROAD
- Samsara
- HubSpot
- Mailchimp
- Adobe Acrobat Sign
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your car transport business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit with your sales desk, dispatch and drivers, ride along on a pickup and work out where the hours and the disputes are coming from.
- 02
Archi-tech
We plan it before writing code: your routes, rates, depots, trucks, accounts, telematics, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually quoting or condition reports first, so you get a win before the next big run.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things car transport companies ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can the quote calculator use our own rates?
Yes. It's built on your rate card: routes, vehicle sizes, depot or door, open or enclosed and whatever surcharges you use. You can change rates yourself whenever fuel or demand moves.
Do condition reports work where there's no phone signal?
Yes. The driver app saves photos and signatures on the phone and syncs once it finds signal again, so a pickup out past Broken Hill is no problem.
Can tracking use our truck GPS?
Usually. We connect to common telematics platforms like Teletrac Navman, MTData, Webfleet and Geotab so ETAs come from where the truck actually is.
Can dealers book multiple cars at once?
Yes. Dealer and fleet accounts can book several vehicles in one go or upload a spreadsheet, then track every car and see its condition photos.
Can we hold a car until the balance is paid?
Yes. The balance link goes out automatically before delivery and the booking shows as on hold for the driver until it's paid.
We already use transport software. Do we have to switch?
No. If your telematics, accounting or dispatch tools are doing their job, we build around them. If something is holding you back, we'll show you what replacing it would involve before anything changes.
How much does a car transport system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like a quote calculator or condition report app can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most car transport companies we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a car transport business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.