Harvest load logger
Header and chaser bin loads logged by paddock, crop and variety from any phone. Works with patchy reception and syncs later.
Grain grower software: harvest logs, deliveries & contracts
Grain growers: every tonne tracked from header to buyer. Know what's sold and what's left.
Yields get scribbled on the back of a fuel docket, delivery tickets ride around in the ute for a fortnight and contracts are buried in emails from three different buyers. We build harvest, delivery, storage and contract tracking for grain growers that works from the cab, the truck and the kitchen table. Then we host it and look after it.
Looking for grain harvest and contract tracking software?
A grain growing business runs flat out for a few weeks a year and lives with the numbers for the other forty-odd. The header monitor knows one thing, the receival site knows another, the buyer has their own version and the silo is a best guess. Come marketing time you're adding up tickets on a calculator to work out how much canola is actually left to sell.
Wollopit builds custom grain software around how your farm actually runs. Header drivers log loads, truck drivers snap tickets on their phone, silos and bags show what's in them and every contract shows tonnes delivered against tonnes owed. We connect the farm platforms and accounting tools you already use and host the lot on our own servers, so the numbers are right when the buyer rings.
01The problems
What we hear from grain growers
Does your grain growing business have these problems? Here's how we'd fix them.
Most grain growers we talk to know their paddocks inside out. It's the paperwork between the paddock and the payment that falls apart, usually right in the middle of harvest.
- The problemYields on scraps of paperLoads jotted on a notepad in the chaser bin, header data stuck on a USB stick nobody downloads and paddock totals worked out from memory.How we fix itLoads logged per paddock from any phone in the cab. Header yield data pulled in where your machines allow, so every paddock has a real tonnes per hectare.
- The problemDelivery tickets in the uteWeighbridge tickets in the glovebox, the console and somebody's back pocket. Half are faded by the time anyone reconciles them.How we fix itDrivers snap the ticket at the weighbridge. Site, grade, net weight, moisture and protein are logged against the paddock and the contract straight away.
- The problemContracts in emailsCash contracts, forward sales, pools and a washout or two, spread across emails, texts and a broker's spreadsheet.How we fix itEvery contract in one register with buyer, grade, tonnes, price, delivery window and site, plus tonnes delivered against tonnes owed.
- The problemNobody's sure what's left to sellA buyer rings with a good price and you can't say how much unsold wheat you've actually got without an afternoon on the calculator.How we fix itA live marketing position by crop and grade: harvested, delivered, contracted, stored and uncommitted. Checked on your phone while the buyer's still talking.
- The problemSilos and bags are a guessWhich silo has the APW, how much barley is in the second bag and whether the canola got moved last week.How we fix itStorage records for every silo, shed and grain bag. Grain in, grain out, grade, fumigation dates and what's left, all logged as it happens.
- The problemTrucks coordinated by phoneRinging drivers to send them to the right site, the right bin and the right buyer while you're trying to keep the header moving.How we fix itA delivery board showing which truck is going where with which grade. Drivers see their next run on their phone and you get a text when they're unloaded.
- The problemPaddock comparisons are hardYou know the back paddock did well, you just can't prove it against last year or the year before that.How we fix itYield history per paddock across seasons, crops and varieties. Compare rotations side by side and see which paddocks pull their weight.
- The problemSpray and input records everywhereChemical records in a diary, fertiliser rates on a docket and a commodity vendor declaration filled out from memory at the weighbridge.How we fix itSpray, seed and fertiliser records per paddock with withholding periods, so CVDs and chemical records are ready when the buyer asks.
- The problemHarvest crew hours on the fridgeCasual header and truck drivers working long days with hours written on a calendar and pays worked out on a Sunday night.How we fix itCrew log start, finish and breaks on their phone. Hours by person and job go straight through to payroll in Xero or MYOB.
- The problemBreakdowns in the middle of harvestA bearing goes, nobody wrote down when it was last serviced and the parts guy needs a serial number you don't have handy.How we fix itMachinery records with hours, services, parts and serial numbers. Pre-harvest checklists and service reminders so the header's ready before the crop is.
- The problemNo idea what each paddock actually madeThe accountant gets a shoebox. Income comes in from five buyers and costs come from ten suppliers, so per-paddock profit is anyone's guess.How we fix itGross margins per paddock and crop, pulling sales from your contracts and costs from your inputs. Clean exports for your accountant at tax time.
02What we build
Solutions
What we build for grain growers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Yield records
Tonnes per paddock and per hectare, with header yield data brought in where your machines allow it.
Delivery ticket capture
Drivers photograph weighbridge tickets. Site, grade, weights and quality results logged against the contract.
Contract register
Cash, forward, pool and warehouse contracts with buyer, grade, price, delivery window and site.
Marketing position board
Harvested, delivered, contracted, stored and unsold by crop and grade, live on your phone.
Silo and grain bag records
What's in every silo, shed and bag, with grade, moisture, fumigation dates and movements.
Truck delivery board
Runs planned by site and buyer, drivers see their next job and you get a text when they've tipped.
Yield history
Paddock by paddock and year on year, with crop, variety and rotation side by side.
Spray and input records
Chemical, seed and fertiliser applications per paddock with withholding periods and CVD-ready records.
Harvest crew timesheets
Start, finish and breaks logged on staff phones, with hours flowing through to payroll.
Machinery and service logs
Hours, services, parts, serial numbers and pre-harvest checklists for every header, truck and tractor.
Paddock gross margins
Income from contracts and costs from inputs per paddock and crop, exported for your accountant.
Buyer and payment tracking
Who owes what for which loads, expected payment dates and reconciled payments in Xero or MYOB.
03The systems
The big ones
Your whole harvest, on one system.
These are the systems grain growers ask us about most. Each one works on its own and they get properly useful once they're joined up.
Harvest logs
Every load counted, paddock by paddock.
Header and chaser bin drivers log each load against the paddock, crop and variety from their phone. By the end of the day you've got real paddock totals instead of a notepad and a hunch.
- Loads logged in a few taps
- Paddock, crop and variety per load
- Works offline and syncs later
- Header yield data brought in where possible
- Tonnes per hectare as you go
- Moisture readings on each load
- Daily harvest summary by text
- Paddock map with progress shown
- Multiple headers and crews
Deliveries & tickets
Snap the ticket. The paperwork does itself.
Truck drivers photograph the weighbridge ticket and it's logged against the paddock, the grade and the contract before they're back on the road. No more faded tickets in the glovebox.
- Ticket photo from the driver's phone
- Site, grade and net weight logged
- Protein, moisture and screenings recorded
- Matched to the right contract
- Delivery board for every truck
- Next run sent to the driver
- Text when a load's tipped
- NGR number and CVD details on hand
- Downgrades flagged straight away
Contracts & position
Know exactly what's sold and what's left.
Every contract sits in one register with tonnes delivered against tonnes owed. Your marketing position shows what's harvested, delivered, stored and still uncommitted, so you can answer the buyer on the spot.
- Cash, forward, pool and warehouse contracts
- Buyer, grade, price and delivery window
- Delivered vs owed per contract
- Position by crop and grade
- Uncommitted tonnes at a glance
- Delivery window reminders
- Washouts and variations recorded
- Expected payments and due dates
- Payments reconciled in Xero or MYOB
Storage records
What's in every silo and bag, without climbing up.
Every silo, shed and grain bag gets its own record of what went in, what came out and what's left. Grade, moisture and fumigation dates live with the grain so nothing gets mixed up.
- Silos, sheds and bags in one list
- Grain in and out logged on the spot
- Grade and moisture per store
- Fumigation and aeration dates
- Bag locations on the farm map
- Out-turn checks against harvest logs
- Stored grain linked to contracts
- Low-stock and overdue-bag alerts
Paddock records
Every paddock's story, season after season.
Yields, inputs, sprays and costs build up into a full history for each paddock. Compare rotations, see which paddocks earn their keep and hand your accountant clean numbers at tax time.
- Yield history year on year
- Crop, variety and rotation records
- Spray and fertiliser applications
- Withholding periods tracked
- Seed and input costs per paddock
- Gross margins per paddock and crop
- Side-by-side season comparisons
- Exports for your accountant and agronomist
04How it changes
Before and after
A harvest day, wolloped.
Here's how a single harvest day could change. Every farm runs differently, so we map yours first.
Before
- Loads scribbled on a notepad in the chaser bin
- Ring each truck driver to send them to the right site
- Weighbridge tickets shoved in the glovebox
- Guess which contract the load belongs to
- Climb the silo to check what's left
- Add it all up on a calculator at 10pm
After
- Loads logged against the paddock on a phone
- Drivers see their next run on their own screen
- Tickets snapped and logged at the weighbridge
- Each delivery matched to its contract
- Silo levels updated as grain goes in and out
- The day's totals land in a text before tea
05Services
Everything under one roof
Software, websites and systems for grain growers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for grain growers
Built around how your grain growing business actually runs: harvest load logger, yield records and the admin in between, in one system you own.
Websites for grain growers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Grain growing business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for grain growers
Delivery ticket capture and contract register: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Phoenix so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your grain growing business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the farm platforms and accounting tools you rely on, work alongside the ones you're happy with and replace the ones holding you back.
- Xero
- MYOB
- Phoenix
- Figured
- Agworld
- John Deere Operations Center
- Trimble Ag Software
- Case IH AFS Connect
- GrainCorp CropConnect
- Viterra
- CBH LoadNet
- Clear Grain Exchange
- FarmBot
- Google Maps
- Twilio SMS
- Microsoft 365
- Google Workspace
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your grain growing business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit in the cab, ride along in the truck and spend time at the kitchen table to see where the numbers get lost between paddock and payment.
- 02
Archi-tech
We plan it before writing code: your paddocks, crops, storage, trucks, buyers, contracts, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so it's working before the header rolls out.
- 04
Look after
We host it, maintain it and keep improving it between seasons. When something breaks mid-harvest you call the people who built it.
08Questions
FAQ
Things grain growers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can truck drivers log deliveries?
Yes. Drivers snap the weighbridge ticket on their phone and the load is logged against the paddock, grade and contract. They can see their next run on the same screen.
Does it work with bad phone reception?
Yes. We build it to keep working out in the paddock with no signal and sync once the phone finds coverage again, so nothing gets lost between the header and the shed.
Can it pull in yield data from our header?
Often, yes. Where your machinery platform lets data out, we bring yield maps and totals in by paddock. Where it doesn't, drivers log loads in a few taps and it still adds up.
Can it bring in delivery data from the receival sites?
Where GrainCorp, Viterra, CBH or your buyer offers exports or statements we can import them and match them against your own tickets. If not, the ticket photo does the job and we check one against the other.
We already use Agworld and Xero. Do we have to switch?
No. If your agronomy platform and accounting are doing their job, we build around them and join them up. If something's holding you back, we'll show you what replacing it would involve before anything changes.
Can it show our marketing position on my phone?
Yes. Harvested, delivered, contracted, stored and uncommitted tonnes by crop and grade, so you can answer a buyer while they're still on the line.
How much does a grain tracking system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like ticket capture or a contract register can be quick. Bigger systems are planned in stages so you get the first win before harvest instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something, even in the middle of harvest, you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most grain growers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a grain growing business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.