Digital job dockets
Dockets on a phone in the cab that work offline. Area, hours, bales or tonnes, notes, photos and the farmer's signature.
Ag contractor software: dockets, spray records & invoicing
Ag contractors: dockets in the cab, invoices by night. Hectares, hours and chemicals recorded.
Dockets get stuffed in the door pocket, hectares get estimated at the tailgate and spray records get written up at 10pm from memory. Then the invoices go out a month late. We build job docket, spray record, booking and invoicing systems for agricultural contractors that work from the cab, then we host them and look after them.
Looking for agricultural contractor software that handles dockets, spray records and invoicing?
Ag contracting gets billed by the hectare, the hour, the bale or the tonne. Usually across a dozen farms, three or four machines and a crew working sunup to sundown in the busy season. Most contractors run it on a docket book, a diary, a group chat and a spreadsheet somebody updates on Sunday. That's where the hectares get disputed, the chemical records go missing and the fuel and travel never make it onto the bill.
Wollopit builds custom software for agricultural contractors around how your outfit actually works. Farmers request jobs with their paddock details. You schedule them by machine and operator. Operators fill in the docket on a phone in the cab with the area, hours, products and weather recorded as they go. The farmer signs at the gate and the invoice lands in Xero or MYOB that night. We connect the tools you already use and host and maintain the lot, so you can spend your time in the seat, not the office.
01The problems
What we hear from agricultural contractors
Does your agricultural contracting business have these problems? Here's how we'd fix them.
Most contractors we talk to are flat out in season and buried in paperwork after it. The work gets done. It's getting paid for it properly that slips.
- The problemPaper dockets go missingDocket books live in the cab door pocket. They get rained on and coffee-stained. Some get left on a farmer's ute bonnet and never seen again.How we fix itDigital dockets on a phone or tablet that work without reception, signed by the farmer on screen and synced the moment you're back in range.
- The problemHectares get argued overThe operator writes '80-odd ha' and the farmer reckons it was 65. Nobody can prove it either way.How we fix itArea recorded against mapped paddock boundaries or pulled from your guidance data, attached to the docket with a map the farmer can see.
- The problemSpray records written up from memoryProduct, rate, water volume, wind speed and direction get scribbled in at night. If they get done at all.How we fix itA spray record built into every spray job: products, rates, batch numbers, water rates, nozzles and weather at start and finish, sent to the farmer as a PDF.
- The problemSpraying in the wrong conditionsWind picks up halfway through a block and there's no record of when you stopped or why.How we fix itWeather logged at the start, during and at the finish of each job, with a warning when conditions go outside your limits and a note of when you paused.
- The problemJobs booked by phone in the paddockA farmer rings while you're harvesting. You say yes, forget the paddock name and turn up at the wrong gate.How we fix itAn online job request form with paddock, crop, area, timing window, access notes and whether they're supplying the product.
- The problemNobody knows which rig is whereSprayer one's at the Wilsons, the header's waiting on a float and the new bloke's ringing to ask where to go next.How we fix itA job board by machine and operator with a map view, so everyone can see today's run and what's lined up tomorrow.
- The problemInvoices go out weeks lateThe season ends, the dockets come in a shoebox and invoicing takes a fortnight of nights.How we fix itInvoices built straight from signed dockets with your rates per hectare, hour, bale or tonne, pushed to Xero or MYOB the same day.
- The problemFuel, travel and floating never get billedMoving the header 90km between farms costs real money and it rarely makes the invoice.How we fix itTravel, floating, minimum charges and fuel levies added to the docket automatically based on your rules.
- The problemMachine hours aren't trackedEngine hours live on the dash and in someone's head. Services get missed until something lets go.How we fix itEngine hours logged per job, service reminders per machine and a real cost per hour so you know which gear is earning its keep.
- The problemTimesheets for long daysOperators work 14-hour days in harvest and the hours get pieced together from texts at the end of the week.How we fix itStart, finish, breaks and travel recorded on the phone, split by job and exported to your payroll.
- The problemChemical tickets expire unnoticedAn operator's ChemCert lapsed in March and nobody clocked it until a farmer asked.How we fix itA register of operator licences and accreditations with expiry alerts. Spray jobs can only be assigned to operators who are current.
- The problemChemical you supplied goes unbilledYou supplied 40 litres of product on a job and forgot to put it on the bill.How we fix itContractor-supplied product deducted from stock per job and added to the invoice at your price.
02What we build
Solutions
What we build for agricultural contractors. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Paddock maps & area records
Paddock boundaries per farm with hectares per job from mapping or your guidance data, so nobody guesses.
Spray records
Products, rates, batch numbers, water rates, nozzles, weather and operator details on every spray job.
Weather logging
Wind speed, direction, temperature and humidity at start, during and finish, with alerts when conditions go over your limits.
Job requests for farmers
Farmers book jobs online with paddock, crop, area, timing and access notes. No more yarns while you're in the header.
Job board & scheduling
Jobs by machine and operator on a shared board and map, with weather delays easy to shuffle around.
Invoicing from dockets
Rates per hectare, hour, bale, tonne or load, with minimums and travel. Straight into Xero or MYOB.
Farmer portal
Farmers see their bookings, signed dockets, spray records and invoices in one place, any time.
Machine hours & servicing
Engine hours per job, service schedules, pre-start checks and repair history for every machine.
Operator timesheets
Start, finish, breaks and travel per job from the phone, ready for payroll.
Licences & accreditations
ChemCert, chemical licences, heavy vehicle licences and inductions with expiry alerts.
Chemical & fuel stock
Product stock on the truck and in the shed, deducted per job. Fuel logged per machine.
SMS updates
Farmers get a text when you're on the way, when the job's done and when the docket's ready to sign.
A website that gets the call
Fast on phones, showing your services, gear and service area, built to rank for contractors in your district.
03The systems
The big ones
Your whole contracting run, on one system.
These are the systems ag contractors ask us about most. Each one works on its own. They get properly useful once they're joined up.
Job dockets
Fill in the docket in the cab. Get it signed at the gate.
Every job gets a digital docket on the operator's phone or tablet. Area, hours, bales or tonnes get recorded as the work happens. The farmer signs on screen before you leave and the office sees it the moment you're back in range.
- Works offline in dead spots
- Hectares, hours, bales, tonnes or loads
- Farmer signature on screen
- Photos of paddock conditions and breakdowns
- Travel and floating added automatically
- Notes for the next operator
- Copy sent to the farmer by email
- Dockets grouped by farm and season
- Flags for unsigned or incomplete dockets
Spray records
Spray records that fill themselves in.
Every spray job carries its own chemical record. Products, rates, batch numbers and weather are captured as you go, so the record is finished when the job is. The farmer gets a copy and you've got a full history if anyone asks.
- Products, rates and batch numbers
- Water rates, nozzles and boom setup
- Weather at start, during and finish
- Over-limit wind warnings
- Pause and resume logged with reasons
- Operator licence on every record
- Sensitive areas noted on the paddock map
- PDF spray record sent to the farmer
- Searchable history by farm, paddock or product
Bookings & scheduling
Farmers book the job. You run the board.
Farmers request jobs online with everything you need to know about the paddock. You drop them onto a board by machine and operator, see the day on a map and shuffle the lot when the weather turns.
- Online job requests from farmers
- Paddock, crop, area and timing window
- Gate codes and access notes
- Board by machine and operator
- Map view of the day's run
- Drag jobs around for weather delays
- Waitlist for busy harvest weeks
- SMS when you're on the way
- Repeat jobs from last season in one tap
Invoicing & rates
Signed docket in the afternoon. Invoice out that night.
Your rates live in the system: per hectare, per hour, per bale, per tonne, with minimums, travel and product supplied. Signed dockets turn into invoices for you to check and send, straight into Xero or MYOB.
- Rates per hectare, hour, bale, tonne or load
- Different rates per farmer or job type
- Minimum charges and travel rates
- Floating and fuel levies
- Contractor-supplied product billed on
- Batch invoicing at the end of the day
- Straight into Xero or MYOB
- Overdue reminders by email and SMS
- Season totals per farmer
Machines & crew
Know what every machine and operator is doing.
Engine hours come off the docket, so servicing stops being a guess. Operator hours, licences and inductions sit in the same place. You can see which gear earns its keep and who's right to run which job.
- Engine hours per job
- Service reminders by hours or date
- Pre-start checklists on the phone
- Repair and breakdown history
- Fuel logged per machine
- Cost and earnings per machine hour
- Operator timesheets for payroll
- ChemCert and licence expiry alerts
- Only current operators assigned to spray jobs
04How it changes
Before and after
A spraying season, wolloped.
Here's how a day on the sprayer could change. Every contractor runs things differently, so we map yours first.
Before
- Farmer rings while you're mid-paddock with a job
- Paddock name scribbled on the back of your hand
- Hectares guessed and written on a paper docket
- Spray record filled in at night from memory
- Docket sits in the door pocket for three weeks
- Invoice goes out late with the travel forgotten
After
- Farmer books online with the paddock and timing
- Job lands on the board for the right sprayer
- Area recorded against the paddock map
- Products, rates and weather logged as you spray
- Farmer signs on the phone at the gate
- Invoice with travel and product goes to Xero that night
05Services
Everything under one roof
Software, websites and systems for agricultural contractors.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for agricultural contractors
Built around how your agricultural contracting business actually runs: digital job dockets, paddock maps & area records and the admin in between, in one system you own.
Websites for agricultural contractors
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Agricultural contracting business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for agricultural contractors
Spray records and weather logging: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and AgriWebb so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your agricultural contracting business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside platforms you're happy with or replace the ones holding you back.
- Xero
- MYOB
- AgriWebb
- Agworld
- John Deere Operations Center
- Trimble Ag Software
- Case IH AFS Connect
- Google Maps
- Teletrac Navman
- Employment Hero
- Deputy
- Stripe
- Twilio SMS
- Microsoft 365
- Google Workspace
- Shopify
- Australia Post
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your agricultural contracting business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit in the cab, ride along on a job and go through the docket shoebox with you, then work out where the time and money are leaking.
- 02
Archi-tech
We plan it before writing code: your jobs, rates, paddocks, spray records, machines, crew, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually dockets first, so you get a win before the next spraying or harvest run.
- 04
Look after
We host it, maintain it and keep improving it between seasons. When something breaks you call the people who built it.
08Questions
FAQ
Things agricultural contractors ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can farmers book jobs online?
Yes. Farmers request jobs with their paddock, crop, area, timing window and access notes. You accept them onto the board and they get a text when you're on the way.
Does it work without phone reception?
Yes. Dockets and spray records are built to work offline in the paddock. They sync when the phone finds reception again.
Can it work out hectares for us?
Yes. We can record area against mapped paddock boundaries or pull it from your guidance and machine data where your platform allows it. Either way the farmer sees the same number you do.
Will the spray records cover what we need to keep?
We build the record around what you're required to keep in your state, plus anything your farmers or agronomists ask for. Products, rates, batch numbers, weather, operator and paddock are all in there.
Do we have to switch from our current platforms?
No. If Xero, AgriWebb, Agworld or your machine platform is doing its job, we build around it. If something's holding you back we'll show you what replacing it would involve before anything changes.
How much does it cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like digital dockets can be quick. Bigger systems are planned in stages so you get the first win early, ideally before your busy season, rather than waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most agricultural contractors we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an agricultural contracting business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.