Water quality logs
DO, pH, temperature, salinity and ammonia per pond or tank, logged on a phone at the bank.
Aquaculture farm software: stock, water & harvest planning
Aquaculture: every pond's records in one place. Water quality to harvest.
Dissolved oxygen readings live on a whiteboard by the shed door. Feed goes in a soggy notebook and harvests get planned from memory. We build pond, tank, feeding and harvest systems for aquaculture farms that all talk to each other. Then we host them and look after them.
Looking for aquaculture farm management software that actually fits your ponds?
Whether you grow prawns, barramundi, oysters, redclaw or Murray cod, the job comes down to water, feed and timing. Get one of those wrong overnight and you lose a pond. Yet most farms still keep DO and pH on a whiteboard, feed rates in a notebook and stocking dates in someone's head. When the auditor or the biosecurity officer asks for records, somebody loses a weekend digging.
Wollopit builds custom aquaculture software around how your farm actually runs. Staff log readings and feeds on a phone at the pond bank. Sensor data flows in where you have it. Every batch carries its own history from stocking to harvest so you can see growth, FCR and survival per pond. Buyers order online and invoices land in Xero or MYOB. We host the lot and look after it.
01The problems
What we hear from aquaculture farms
Does your aquaculture business have these problems? Here's how we'd fix them.
Most farms we talk to know their water better than anyone. The trouble is the records live on whiteboards, in notebooks and in the manager's head.
- The problemWater quality on a whiteboardDO, pH, temperature and ammonia written up at dawn then wiped by lunch. Nobody can see last week's trend.How we fix itStaff log readings per pond on a phone. Trends, charts and alerts when a reading drifts out of range.
- The problemLow oxygen at 3amA pond crashes overnight and the first anyone knows is dead stock at first light.How we fix itSensor feeds where you have them with SMS alerts to whoever's on call. Manual checks get flagged if they're missed.
- The problemFeeding in a soggy notebookFeed amounts guessed, rates different between staff and no way to work out FCR.How we fix itDaily feed logs per pond with target rates by biomass. FCR worked out as you go.
- The problemStocking dates by memoryWhich hatchery batch went into which pond and when? Nobody's quite sure.How we fix itStocking records per batch: source, date, numbers, size and pond. Every batch carries its history.
- The problemMortalities not recordedLosses get scooped out and forgotten so survival numbers are a guess.How we fix itQuick mortality logs with counts, causes and photos. Survival per pond updates on its own.
- The problemGrowth checks on scraps of paperSample weights get taken then lost so harvest timing is a gut call.How we fix itSample weights logged per pond with growth curves and projected harvest size.
- The problemHarvest planned in your headBuyers want a size and a date. You're juggling ponds, crews and the truck from memory.How we fix itA harvest planner showing what's coming to size, when and for whom.
- The problemBuyer orders by phoneWholesalers ring, text and email orders then someone retypes it all into Xero.How we fix itA buyer portal with their pricing, available sizes and order history. Invoices go straight to Xero or MYOB.
- The problemBiosecurity and audit paperworkMovement records, disease checks and licence reporting pulled together at the last minute.How we fix itBiosecurity logs, movement records and reports ready to export when the department asks.
- The problemFeed runs outThe feed truck's three days away and the shed is nearly empty.How we fix itFeed and treatment stock tracked against daily use with reorder alerts before you run low.
- The problemPond rounds nobody signs offAerator checks, screen cleaning and pump maintenance get skipped when it's busy.How we fix itDaily round checklists on staff phones with sign-off and photos.
02What we build
Solutions
What we build for aquaculture farms. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Sensor dashboards
Readings from your existing probes and loggers on one screen with out-of-range alerts by SMS.
Feeding logs
Daily feed per pond with target rates by biomass and a running FCR.
Stocking & batch records
Hatchery source, date, numbers and size per batch, followed all the way to harvest.
Mortality logs
Counts, causes and photos with survival per pond worked out for you.
Growth sampling
Sample weights, growth curves and projected size at harvest.
Harvest planner
Ponds coming to size, harvest dates, crews and trucks on one calendar.
Buyer & wholesale portal
Buyers order at their own pricing with invoices straight into Xero or MYOB.
Farm gate & online shop
Direct sales with pickup times or chilled delivery, paid by card.
Biosecurity & movement records
Health checks, stock movements and licence reports ready to export.
Feed & treatment stock
Stock on hand against daily use with reorder alerts.
Pond round checklists
Aerators, pumps, screens and maintenance signed off on staff phones.
Farm map
Every pond and tank on a map with its current batch, latest readings and status.
03The systems
The big ones
Your whole farm, on one system.
These are the systems aquaculture farms ask us about most. Each one works on its own and they get properly clever when they're joined up.
Water quality
Every reading logged. Every pond watched.
Staff log DO, pH, temperature and the rest from a phone at the pond bank. Where you've got probes or loggers we pull their data in too. Trends show up on a chart and alerts go out the moment a reading drifts.
- Readings per pond or tank on a phone
- Works offline at the far ponds
- Probe and logger data pulled in
- Safe ranges set per species
- SMS alerts to whoever's on call
- Missed check reminders
- Trend charts by day and week
- Notes and photos with each reading
Feeding & stock
Feed, growth and survival per pond.
Every feed is logged against the pond and the batch. Sample weights and mortalities keep biomass current so target feed rates and FCR are always right.
- Daily feed logs per pond
- Target rates by biomass
- Running FCR per batch
- Growth sampling and curves
- Mortality counts and causes
- Survival per pond
- Batch history from stocking
- Feed stock with reorder alerts
Harvest planning
Know what's coming to size and when.
The harvest planner works out projected sizes from your growth samples and lines them up against buyer orders. Book crews, ice and trucks in one place so harvest week runs to plan.
- Projected harvest size per pond
- Harvest calendar by week
- Matched to buyer orders
- Crew and truck bookings
- Ice and packing needs
- Harvest yields recorded
- Grade and size breakdowns
- Pond turnaround and dry-out
Buyer orders
Buyers order online. Invoices write themselves.
Wholesalers, restaurants and markets get their own login with their pricing and what's available this week. Orders feed the harvest planner and invoices go straight into Xero or MYOB.
- Buyer accounts with their own pricing
- Available sizes shown weekly
- Standing and repeat orders
- Invoices into Xero or MYOB
- Delivery runs planned by area
- SMS when orders are ready
- Farm gate and online sales
- Credit limits and account holds
Biosecurity & records
Records ready before anyone asks.
Stock movements, health checks, treatments and licence reporting all come out of the records you're already keeping. When the department or a buyer's auditor calls you export the lot in minutes.
- Stock movement records
- Health and disease checks
- Treatment logs with withholding periods
- Hatchery and source records
- Licence and production reports
- Batch traceback for buyers
- Pond round checklists
- Export to PDF or spreadsheet
04How it changes
Before and after
A harvest week, wolloped.
Here's how a harvest week could change. Every farm is different, so we map yours first.
Before
- Readings scribbled on the whiteboard at dawn
- Feed amounts guessed from the notebook
- Harvest size picked by gut feel
- Buyers ring all day wanting sizes and prices
- Crews and the truck sorted by text
- Invoices retyped into Xero on Sunday
After
- Readings logged on a phone with trends
- Feed tracked per pond against target
- Harvest size projected from growth samples
- Buyers see what's available and order online
- Crews and the truck booked on the harvest calendar
- Invoices land in Xero on their own
05Services
Everything under one roof
Software, websites and systems for aquaculture farms.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for aquaculture farms
Built around how your aquaculture business actually runs: water quality logs, sensor dashboards and the admin in between, in one system you own.
Websites for aquaculture farms
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Aquaculture business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for aquaculture farms
Feeding logs and stocking & batch records: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and QuickBooks so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your aquaculture business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on and pull in data from probes and loggers where they export it. Anything holding you back we can replace.
- Xero
- MYOB
- QuickBooks
- Shopify
- WooCommerce
- Square
- Stripe
- Twilio SMS
- Microsoft 365
- Google Workspace
- Google Maps
- Australia Post
- Sendle
- YSI
- In-Situ
- Hach
- Deputy
- Mailchimp
- Excel
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your aquaculture business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We walk the ponds with you at feed time and sit in the shed office to work out what's actually costing you time and stock.
- 02
Archi-tech
We plan it before writing code: your ponds, batches, readings, sensors, buyers, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually water and feed logs first so you get a win before the next harvest.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things aquaculture farms ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it connect to our water sensors?
Where your probes or loggers export data, yes. We pull the readings in and alert on them. Where you don't have sensors, staff log readings on a phone in seconds.
Will it work out at the ponds with bad reception?
Yes. Staff can log readings and feeds offline and it syncs once they're back in range.
We grow more than one species. Can it handle that?
Yes. Each pond or tank carries its own species, safe ranges, feed rates and harvest targets.
Do we have to switch from what we already use?
No. If Xero, MYOB or your existing farm software is doing its job we build around it. If something's holding you back we'll show you what replacing it involves before anything changes.
Can it help with biosecurity and licence reporting?
Yes. Movement records, health checks and production totals come out of your daily records. They're ready to export when the department or an auditor asks.
How much does an aquaculture system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like water and feed logs can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most aquaculture farms we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an aquaculture business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.