Picker bin tracking
Bins scanned by QR or tag in the paddock, linked to the picker, crew, block and variety. Works with patchy reception.
Fruit grower software: picking, packhouse & dispatch
Fruit growers: picking to pallet, tracked. Pick more, paperwork less.
Bin tallies on a clipboard, pack-outs in a spreadsheet that only one person understands, buyers ordering by text and a truck at the gate while someone hunts for the consignment note. We build picker tracking, packhouse, dispatch, buyer and traceability systems for fruit growers that all talk to each other. Then we host them and look after them.
Looking for packhouse tracking software that follows the fruit from tree to truck?
A fruit growing business is a farm, a labour hire outfit, a factory and a freight company all squeezed into one season. Pickers get paid on bins or hours, the packhouse runs flat out grading and packing, buyers want to know what's coming and the auditor wants to see where every carton came from. Most growers hold it together with paper tallies, whiteboards, a group chat and a long night in the office at the end of every week.
Wollopit builds custom software around how your orchard and packhouse actually run. Bins get scanned in the paddock against the picker and the block. Pack-outs and grades are recorded as the line runs. Pallets get labels, dispatches get logged and buyers see availability and order in a portal. Traceability is just there when you need it. We connect the tools you already use, replace the ones slowing you down and look after the lot on our own servers.
01The problems
What we hear from fruit growers
Does your fruit growing business have these problems? Here's how we'd fix them.
Most growers we talk to grow brilliant fruit and run the season on paper, memory and a lot of phone calls. It works until the peak hits and everything lands on the same week.
- The problemBin tallies on paperSupervisors count bins on a clipboard, the sheet gets wet or lost and payday turns into an argument about who picked what.How we fix itBins scanned in the paddock against the picker, crew and block. Tallies are live and pickers can check their own count on their phone.
- The problemPiece rates done by handWorking out bin rates, hourly top-ups and minimum wage checks takes the office all of Monday.How we fix itPay worked out from scanned bins and hours, with piece rate and minimum wage checks, exported to Xero, MYOB or your payroll.
- The problemSeasonal crews hard to manageNew pickers every week, visas, inductions and contact details scattered across forms and someone's inbox.How we fix itWorker onboarding on a phone: details, visa and right-to-work checks, induction sign-off and crew allocation in one place.
- The problemPack-outs in a spreadsheetNobody knows the true pack-out per block until somebody sits down and updates the sheet days later.How we fix itPack-out recorded per run as the line goes, so you can see packed cartons, rejects and pack-out percentage by block and variety.
- The problemGrading goes unrecordedSizes, defects and Class 1 versus seconds are judged on the line but never written down anywhere useful.How we fix itQuick grade capture at the line on a tablet: size counts, defects and class splits saved against the bin and run.
- The problemPallets with no paper trailPallet cards written by hand, labels printed from an old template and stock on the cool room floor that nobody can find.How we fix itPallet labels with barcodes printed from the system, each pallet tracked by location from the packhouse to the cool room to the truck.
- The problemDispatch by phoneTrucks booked by ringing around, consignment notes filled out by hand and the buyer chasing a time.How we fix itDispatch records with consignment notes, carrier bookings, pallet lists and an automatic heads-up to the buyer when it leaves.
- The problemBuyer orders by text and emailMarket agents, wholesalers and the farm shop all order differently and something always slips through.How we fix itA buyer portal where buyers see what's available, order at their own pricing and track their order. Everything lands in one list.
- The problemNobody knows what's comingBuyers ring asking what you'll have next week and the answer is a guess based on a walk through the block.How we fix itCrop estimates by block and week, updated from actual picks, so you can forecast volumes and share availability.
- The problemTraceability is a nightmareA buyer calls about a problem carton and it takes a day of digging to work out which block and pick date it came from.How we fix itBlock to pallet to buyer trace in a few seconds. Scan a carton label and see the block, pick date, crew and run.
- The problemAudit time panicFreshcare or HARPS audit coming up and the spray diary, cleaning logs and training records are in five different folders.How we fix itSpray records, withholding periods, hygiene checklists and training sign-offs kept digitally and ready to show the auditor.
- The problemBlocks and costs kept in your headYou know which block is a dog but can't prove what it costs to pick and pack compared with what it returns.How we fix itBlock reports pulling together yield, pack-out, labour cost and returns so you can see what each block is actually worth.
02What we build
Solutions
What we build for fruit growers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Picker pay and piece rates
Bin rates, hourly rates and minimum wage checks worked out for you, then exported to payroll.
Worker onboarding
Seasonal and PALM workers sign up on a phone with details, visa checks, inductions and crew allocation.
Crew rosters and SMS
Who's picking where tomorrow, start times sent by SMS and attendance logged on the day.
Pack-out records
Cartons packed, rejects and pack-out percentage per run, per block and per variety.
Grading capture
Size, defects and class splits recorded at the line on a tablet, saved against each bin and run.
Pallet labels and cool room stock
Barcoded pallet labels, cool room locations and stock on hand by variety, size and grade.
Dispatch and consignments
Pallet lists, consignment notes, carrier bookings and dispatch alerts to buyers.
Buyer portal
Market agents, wholesalers and retailers see availability, order at their own pricing and track deliveries.
Crop estimates
Expected volumes by block and week, updated against actual picks as the season runs.
Block to pallet traceability
Scan a carton or pallet label and see the block, pick date, crew, packing run and buyer.
Spray diary and compliance
Chemical applications, withholding periods, hygiene checks and training records ready for audit.
Farm gate and online sales
Boxes of fruit sold online or at the farm shop with pickup times, local delivery and payments.
Block and season reports
Yield, pack-out, labour cost and returns per block so you know where the money's made.
A website that grows
Quick on mobile, with what's in season, buyer enquiries, picker job sign-ups and the farm shop.
03The systems
The big ones
Your whole season, on one system.
These are the systems fruit growers ask us about most. Each one works on its own and they get properly useful once they're joined up.
Picker tracking
Every bin counted. Every picker paid right.
Supervisors scan each bin in the paddock against the picker and the block. Tallies are live, pickers can check their own count and pay is worked out from real numbers instead of a soggy clipboard.
- Scan bins by QR code or tag
- Linked to picker, crew, block and variety
- Works offline in patchy reception
- Pickers see their own tallies
- Piece rates and hourly rates
- Minimum wage top-up checks
- Seasonal worker onboarding
- Visa and induction records
- Crew start times by SMS
- Pay exported to Xero, MYOB or payroll
Packhouse & grading
Know your pack-out while the line's still running.
Every packing run is recorded as it happens, from the bins tipped to the cartons packed. Graders log size, defects and class on a tablet so the pack-out by block is there today instead of next week.
- Runs started from the bins tipped
- Cartons packed by size and grade
- Rejects and seconds recorded
- Pack-out percentage per run
- Defect capture at the line
- Results by block and variety
- Packhouse screen for the shift
- Barcoded pallet labels
- Cool room locations and stock
- Packaging stock and reorder alerts
Dispatch
Trucks loaded, paperwork done, buyer told.
Pallets get picked from the cool room against each order, the consignment note fills itself out and the buyer gets a heads-up the moment the truck leaves. No more paperwork scrawled on the bonnet.
- Orders turned into pick lists
- Scan pallets onto the truck
- Consignment notes generated
- Carrier and truck bookings
- Dispatch alerts to buyers
- Temperature and load checks
- Delivery runs on Google Maps
- Proof of delivery photos
- Invoices into Xero or MYOB
- Dispatch history per buyer
Buyer portal
Buyers see what you've got and order it themselves.
Market agents, wholesalers and local retailers log in to see what's available this week and what's coming next. They order at their own pricing and the order lands straight in your dispatch list.
- Live availability by variety and grade
- Coming next from crop estimates
- Buyer-specific pricing
- Standing and repeat orders
- Order tracking and dispatch alerts
- Invoices and statements
- Credit limits and account holds
- Order history per buyer
- New season and variety alerts
- Farm shop and online box sales
Traceability & compliance
From carton to tree in seconds.
Every pallet and carton carries a label linked back to the block, pick date, crew and run. Spray records, hygiene checks and training sign-offs live alongside it so audit day stops being a scramble.
- Scan a label to trace it
- Block, pick date, crew and run
- Which buyers got which pallets
- Recall reports in a few clicks
- Spray diary per block
- Withholding periods checked before picking
- Hygiene and cleaning checklists
- Training and induction sign-offs
- Records ready for Freshcare and HARPS
- Block yield and cost reports
04How it changes
Before and after
A picking day, wolloped.
Here's how a busy day in the peak could change. Every orchard and packhouse runs differently, so we map yours first.
Before
- Start times sent to three group chats
- Bins counted on a clipboard in the rain
- Pack-out typed into a spreadsheet days later
- Pallet cards written by hand
- Dispatch arranged by ringing around
- A buyer calls about a carton and nobody can trace it
After
- Crews get their block and start time by SMS
- Bins scanned against each picker as they come in
- Pack-out showing live by block and run
- Barcoded pallet labels printed from the line
- Dispatch logged and the buyer told automatically
- Scan the label and see the block, crew and pick date
05Services
Everything under one roof
Software, websites and systems for fruit growers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for fruit growers
Built around how your fruit growing business actually runs: picker bin tracking, picker pay and piece rates and the admin in between, in one system you own.
Websites for fruit growers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Fruit growing business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for fruit growers
Worker onboarding and crew rosters and SMS: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Agworld so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your fruit growing business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside farm platforms you're happy with or replace the ones holding you back.
- Xero
- MYOB
- Agworld
- Freshcare
- GS1 Australia
- Deputy
- Employment Hero
- KeyPay
- Shopify
- Square
- Stripe
- Twilio SMS
- Google Maps
- Microsoft 365
- Google Workspace
- Australia Post
- Sendle
- Bureau of Meteorology
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your fruit growing business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We walk the blocks, stand on the packing line and sit in the office on payday, then work out what's actually slowing the season down.
- 02
Archi-tech
We plan it before writing code: your blocks, crews, pay rules, packing runs, pallets, buyers, compliance, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually bin tracking or pack-outs first, so you get a win before the next harvest.
- 04
Look after
We host it, maintain it and keep improving it between seasons. When something breaks in the peak you call the people who built it.
08Questions
FAQ
Things fruit growers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can pickers see their own bin counts?
Yes. Pickers can check their tallies on their phone through the day, which cuts down on pay disputes and keeps everyone honest.
Does it work out in the paddock with no reception?
Yes. Bin scanning works offline and syncs when the phone gets signal again, so a dead spot at the back block doesn't stop anything.
Can it handle piece rates and minimum wage checks?
Yes. We set it up with your bin rates and hourly rates, flag anyone who needs a top-up and export pay to Xero, MYOB or your payroll.
Will it help with Freshcare or HARPS audits?
It keeps your spray diary, withholding periods, hygiene checks, training records and traceability in one place so they're ready to show the auditor. You still run the audit with your certifier.
Do we have to switch the platforms we already use?
No. If Agworld, your payroll or your accounting software is doing its job, we build around it and connect to it. If something's holding you back, we'll show you what replacing it involves before anything changes.
How much does a packhouse tracking system cost?
It depends on what you need, so we quote up front once we understand your operation. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like bin tracking can be quick. Bigger systems are planned in stages around your season so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something mid-harvest you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most fruit growers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a fruit growing business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.