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Nursery software: live stock lists, trade pricing & orders

Nurseries: live stock lists landscapers can actually order from. Grow more, retype less.

The stock list goes out as a PDF on Monday and is wrong by Tuesday. Trade orders come in by phone, text and email, then get retyped into Xero. Plants promised to a landscaper for a job in six weeks get sold to a walk-in on Saturday. We build live catalogues, trade ordering, holds and delivery systems for plant nurseries, then we host them and look after them.

Tell us what's slowing you down →Try the live demo →Or call0423 011 252

Looking for nursery software that keeps the stock list live and the trade orders flowing?

A plant nursery is a grower, a wholesaler, a retail shop and a delivery company all on the one block. Most nurseries run it on a weekly availability spreadsheet, a phone that never stops, a whiteboard of truck runs and whoever remembers which landscaper gets which discount. Every number on the stock list is a guess by the time it lands in someone's inbox.

Wollopit builds custom nursery software around how your nursery actually works. Stock is updated from the benches on a phone and flows straight to a live catalogue. Landscapers and retailers log in to see their own pricing by pot size, order or put plants on hold for a future job. Orders turn into pick lists by bay and delivery runs by area. Invoices land in Xero or MYOB. We connect what you already like, replace what's holding you back and look after the lot on our own servers.

01The problems

What we hear from plant nurseries

Does your plant nursery have these problems? Here's how we'd fix them.

Most nurseries we talk to grow beautiful stock and sell it off a list that's out of date before it's sent. It works fine until spring, when everyone wants everything at once.

  • The problemThe stock list is out of date by TuesdayThe availability PDF goes out Monday morning. By lunchtime half the Lomandra is gone and landscapers are ringing to order plants you no longer have.
    How we fix itA live catalogue updated from the benches on a phone. Ordered stock drops off the list the second it's sold.
  • The problemTrade orders by phone, text and emailOrders come in five different ways, get scribbled on a notepad and retyped into the accounts. Something always gets missed.
    How we fix itA trade portal where landscapers and retailers order themselves, with orders and invoices flowing straight into Xero or MYOB.
  • The problemPricing lives in someone's headTubestock, 140mm, 200mm, 300mm and 45L bags all priced differently. Then each trade account has its own discount and only one person knows them all.
    How we fix itPrices set by pot size with trade tiers per account. Customers only ever see the price that's theirs.
  • The problemOrder-ahead plants aren't heldA landscaper books 400 plants for a job in six weeks. Nobody tags them and they're sold to someone else before the job starts.
    How we fix itOrder-ahead holds that reserve stock against a job and a date. Held plants come off the available list automatically.
  • The problemPicking is a treasure huntOrders get printed and staff wander the yard looking for the right batch of Westringia in the right size.
    How we fix itPick lists sorted by bay and row on a phone. Staff tick off each line and short picks flag straight away.
  • The problemDelivery runs on a whiteboardDeliveries are arranged by phone, the truck run is planned on a whiteboard and customers ring to ask when the plants are coming.
    How we fix itDelivery booking by area and day with routes on Google Maps. Customers get an SMS when the truck is on its way.
  • The problemNobody knows what's actually readyStock that's still growing on gets sold as ready. Ready stock sits unsold because it never made it onto the list.
    How we fix itBatches tracked with pot dates and ready dates. Growing-on stock shows as coming soon so customers can order ahead.
  • The problemTrolleys and pots go walkaboutDanish trolleys and shelves head out on the truck and some never come back. Nobody's sure which landscaper has them.
    How we fix itTrolley tracking per account with balances, deposits and pickup reminders on the next delivery run.
  • The problemRetail and wholesale don't talkThe garden centre, the online shop and the trade side all run off different numbers. The same plant gets sold twice.
    How we fix itOne stock pool shared by trade, retail and online, with click and collect for the public.
  • The problemThe same plant questions all day"Will it handle full sun on the coast?" "Is it frost hardy?" "How big does it get?" The phone answers these over and over.
    How we fix itPlant info pages with sun, soil, frost, mature size and care notes, shown right alongside the stock.
  • The problemSlow payers and no credit controlAccounts run well past terms and orders keep going out because nobody checked the balance first.
    How we fix itAccount terms, credit limits and automatic holds with statements and reminders sent for you.
02What we build

Solutions

What we build for plant nurseries. Usually all talking to each other.

Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.

01

Live stock catalogue

Availability by species, variety and pot size, updated from the benches and always current on your website.

02

Trade portal

Logins for landscapers, retailers and councils with their own pricing, order history and quick reorders.

03

Pot size & tier pricing

Prices by tubestock, pot size and bag size, with trade tiers, volume breaks and account specials.

04

Order-ahead holds

Reserve stock against a job and a date, with deposits if you want them and reminders before release.

05

Job quotes & substitutes

Landscapers send a plant schedule and get a quote back, with suggested substitutes when something's short.

06

Batch & ready-date tracking

Pot dates, ready dates and growing-on stock so the list shows what's ready now and what's coming.

07

Bench stock counts

Update counts by bay on a phone, scan bay labels and fix stock as you walk the rows.

08

Pick lists by bay

Orders turned into pick lists sorted by location, ticked off on a phone with short picks flagged.

09

Delivery runs

Book deliveries by area and day, plan routes on Google Maps and send customers an SMS when the truck leaves.

10

Trolley & pot tracking

Danish trolleys, shelves and pots tracked per account with deposits and pickup reminders.

11

Retail shop & click and collect

Sell to the public online from the same stock, with pickup times and local delivery.

12

Plant info library

Care notes, sun and soil, frost tolerance, mature size and photos of the actual batch.

13

Accounts & invoicing

Invoices and payments into Xero or MYOB, account terms, credit limits and statements.

14

New stock alerts

Email or SMS trade customers when a crop comes ready or a popular line is back.

15

A nursery website that sells

Hand-built, fast on mobile, with the live catalogue built in and set up to rank for your region.

03The systems

The big ones

Your whole nursery, on one system.

These are the systems nurseries ask us about most. Each one works on its own. Join them up and the stock list finally tells the truth.

Live catalogue

A stock list that's right every time someone looks.

Your availability becomes one live list instead of a weekly PDF. Staff update counts on a phone as they walk the benches. The website, the trade portal and the retail shop all show the same numbers within seconds.

  • Availability by species, variety and pot size
  • Counts updated from a phone in the yard
  • Ready now and coming soon sections
  • Photos of the actual batch
  • Search by name, use or condition
  • Sold and held stock drops off automatically
  • Printable list for customers who still want one
  • Same stock on website, portal and shop

Trade portal & pricing

Landscapers order themselves at their own price.

Every trade account logs in to see live stock at their pricing by pot size. They order, reorder or send a whole plant schedule for a quote. Orders and invoices go straight into your accounts without anyone retyping a thing.

  • Trade logins per business
  • Pricing by pot size and trade tier
  • Volume breaks and account specials
  • Upload a plant schedule for a quote
  • Suggested substitutes when stock is short
  • Order history and quick reorders
  • Invoices straight into Xero or MYOB
  • Credit limits and account holds
  • Retail visitors never see trade prices

Order-ahead & holds

Plants promised for a job stay promised.

Landscapers reserve stock for a job weeks or months out, including crops still growing on. Held plants come off the available list straight away. You both get reminders before the delivery date.

  • Hold stock against a job and date
  • Order ahead on growing-on crops
  • Optional deposits by card
  • Held stock removed from availability
  • Release dates and expiry reminders
  • Changes and part deliveries
  • Batch and ready-date tracking
  • Holds report by customer and month

Picking & delivery

From the bench to the job site without the phone calls.

Orders turn into pick lists sorted by bay so staff walk the yard once. Deliveries are booked by area and planned into runs. Customers get an SMS when the truck leaves and trolleys get tracked on the way out.

  • Pick lists sorted by bay and row
  • Tick off lines on a phone
  • Short picks flagged instantly
  • Delivery booking by area and day
  • Routes planned on Google Maps
  • SMS when the truck is on its way
  • Proof of delivery with photo
  • Trolley balances per account
  • Pickup reminders for trolleys

Retail shop & plant info

The public buys from the same benches.

Retail customers shop online from the same stock as trade, at retail prices, with click and collect or local delivery. Every plant gets a proper info page so the phone stops ringing with the same questions.

  • Online shop from the same stock
  • Click and collect time slots
  • Local delivery by postcode
  • Plant care and conditions pages
  • Sun, soil, frost and mature size
  • Gift cards and seasonal specials
  • Card payments with Stripe
  • Email list for new arrivals
04How it changes

Before and after

A landscaper's order, wolloped.

Here's how a typical trade order could change. Every nursery runs differently, so we map yours first.

Before

  1. Landscaper works off last week's PDF stock list
  2. Rings in the order while you're out in the yard
  3. Order gets written on a notepad then retyped into Xero
  4. Half the plants were sold on Saturday
  5. The rest get sold before the job date
  6. Delivery sorted with three more phone calls

After

  1. Landscaper checks the live catalogue at their pricing
  2. Orders online in a couple of minutes
  3. The invoice lands in Xero on its own
  4. Only stock that's really there can be ordered
  5. Plants are held against the job date
  6. Delivery booked on a run with an SMS when the truck leaves
05Services

Everything under one roof

Software, websites and systems for plant nurseries.

Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.

Custom software for plant nurseries

Built around how your plant nursery actually runs: live stock catalogue, trade portal and the admin in between, in one system you own.

Websites for plant nurseries

Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.

Plant nursery system upgrades

Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.

Apps and portals for plant nurseries

Pot size & tier pricing and order-ahead holds: customer and staff portals that work on any phone without an app store.

Integrations and automation

We connect Xero, MYOB and QuickBooks so information moves on its own and nobody retypes it.

Hosting, support and care

Managed hosting, updates, backups and security for your plant nursery, looked after by the people who built it.

06Integrations

Connections

Plays nicely with what you already use.

We connect to the tools you rely on, work alongside the systems you're happy with and replace the ones holding you back.

  • Xero
  • MYOB
  • QuickBooks
  • Shopify
  • WooCommerce
  • Square
  • Lightspeed
  • Stripe
  • Google Maps
  • Twilio SMS
  • Microsoft 365
  • Google Workspace
  • Mailchimp
  • Australia Post
  • Sendle
  • Deputy
  • Google Business Profile
  • Instagram
  • Facebook
07How we work

The process

Some people dip their toe in. We turn up in a rebreather.

We get properly below the surface of your plant nursery: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.

  1. 01

    Think

    We walk the benches, sit by the phone on a busy morning and ride along on a delivery run to see what's really slowing you down.

  2. 02

    Archi-tech

    We plan it before writing code: your species and pot sizes, trade tiers, holds, picking, delivery runs, accounts, hosting and cost.

  3. 03

    Build

    Real engineering, shown to you early and often. Usually the live catalogue first, so you get a win before the spring rush.

  4. 04

    Look after

    We host it, maintain it and keep improving it. When something breaks you call the people who built it.

08Questions

FAQ

Things plant nurseries ask us.

Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.

Can landscapers see trade prices only?

Yes. Trade accounts log in to see their own pricing by pot size. Retail visitors only ever see retail prices.

Can it handle different prices for every pot size?

Yes. Tubestock, pots and bags can each have their own price, with trade tiers, volume breaks and account specials on top.

Can customers order plants that are still growing on?

Yes. Batches carry ready dates so crops that are coming can be ordered ahead and held. They come off the available list the moment they're reserved.

Can staff update stock from the yard?

Yes. Counts are updated on a phone as staff walk the benches. Picks and sales adjust stock automatically too.

Do we have to switch our accounting or POS?

No. If Xero, MYOB or your garden centre POS is doing its job, we build around it. If something is holding you back we'll show you what replacing it involves before anything changes.

How much does a nursery system cost?

It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.

How long does it take?

A live catalogue or trade portal can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.

Who looks after it once it's built?

We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.

We already have systems. Can you upgrade them instead of starting again?

Usually, yes. Most plant nurseries we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.

Contact

Got a plant nursery problem? Consider it wolloped.

Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.

Call0423 011 252 Emailprojects@wollopit.com.au
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