Availability list
What's ready this week and next, by crop, grade and pack size, updated from your phone.
Vegetable grower software: buyer orders & harvest forecasts
Vegetable growers: sell what's actually coming out of the paddock. Pick more, ring less.
Buyers ring all week asking what you've got, the forecast lives in a spreadsheet only you understand and orders turn up by text, voicemail and the back of a carton. We build grower portals that line buyer orders up with your harvest forecast, then we host them and look after them.
Looking for grower portal software that matches buyer orders to your harvest?
A vegetable growing business runs on a weekly cycle that never stops: plan the plantings, guess what'll be ready, tell the buyers, take the orders, pick, pack and get it on a truck before dawn. Most growers run that cycle on a phone, a spreadsheet and a whiteboard in the shed. One wet week and the whole thing falls over.
Wollopit builds custom grower software around how your farm actually runs. Your harvest forecast becomes an availability list buyers can check themselves. Orders come in through a portal that won't let you sell more than you'll cut. Pick lists, pallet labels and invoices fall out the other end. We connect the tools you already use like Xero and Agworld. Then we host and look after the lot on our own servers so you can get back on the tractor.
01The problems
What we hear from vegetable growers
Does your vegetable growing business have these problems? Here's how we'd fix them.
Most growers we talk to grow brilliant veg and run the selling side on phone calls, memory and goodwill. It holds together right up until it rains.
- The problemBuyers ring all week for availabilityWholesalers, chefs and market agents ring and text from Monday asking what you've got, how much and when.How we fix itA live availability list buyers check themselves, updated from your phone in the paddock or the shed.
- The problemThe forecast lives in one spreadsheetIt's on the office computer, only you understand it and buyers never see it.How we fix itA harvest forecast by crop and week that you update in minutes. You choose what each buyer gets to see.
- The problemOrders by text, voicemail and carton lidOrders come in five different ways, get scribbled down and one always goes missing by Thursday.How we fix itOne order portal for every buyer, with phone and text orders keyed in by the office in the same place.
- The problemSelling more than you'll cutBroccoli gets promised to three buyers and there's only enough for two.How we fix itOrders capped by the forecast, so the portal stops taking orders once a line is fully committed.
- The problemOne wet week wrecks the planRain holds up harvest, yields drop and you spend a morning ringing round deciding who gets shorted.How we fix itDrop the forecast and the system allocates by your priority rules, then lets every affected buyer know by SMS or email.
- The problemPrices change every weekPrices move with the market and every buyer is on a different deal you keep in your head.How we fix itPrice lists per buyer or buyer group, updated weekly in one go, with contract prices locked where you've agreed them.
- The problemThe crew doesn't know what to cutPick lists get written up at 4am, quantities are guessed and the shed packs what it thinks was ordered.How we fix itPick lists by block and crop generated from confirmed orders, on a tablet or printed for the crew.
- The problemDispatch done by handPallet labels, consignment notes and delivery dockets written out every night for every truck.How we fix itPack lists, pallet labels and dockets printed straight from the orders, sorted by truck and delivery run.
- The problemFood safety records on paperSpray diaries, harvest records and wash water checks live in a folder that only comes out when the auditor does.How we fix itSpray, harvest and pack records on your phone, linked to each block and batch, ready for your Freshcare or HARPS audit.
- The problemRecalls would be a nightmareIf a buyer rang about a bad batch you'd be digging through dockets to work out which block it came from.How we fix itBatch codes on every carton, traced from block and pick date through to the buyer in a couple of clicks.
- The problemInvoices retyped into XeroEvery order gets typed in twice, credits for short supply get missed and month-end is a slog.How we fix itDelivered orders become invoices in Xero or MYOB, with shorts and credits adjusted automatically.
- The problemThe planting plan is in a notebookSuccessions, seedling orders and transplant dates live in a notebook, so gaps in supply turn up as surprises.How we fix itA planting and succession planner that feeds your harvest forecast so supply gaps show up months ahead.
02What we build
Solutions
What we build for vegetable growers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Harvest forecast board
Expected volumes by crop, block and week, shared with buyers at the level of detail you choose.
Buyer order portal
Wholesalers, retailers, processors and chefs log in, see availability and order at their own prices.
Supply limits & allocations
Orders capped by forecast, priority rules for short weeks and no more over-selling.
Per-buyer price lists
Weekly prices by buyer or group, contract pricing locked in and price changes sent in one go.
Standing orders
Regular weekly orders that roll over automatically, with buyers adjusting quantities before cut-off.
Short supply alerts
When the forecast drops, affected buyers get an SMS or email with what they'll actually get.
Pick lists
Confirmed orders turned into pick lists by block and crop for the harvest crew.
Pack shed & pallet labels
Pack lists plus carton and pallet labels with batch codes, printed right there in the shed.
Dispatch & delivery runs
Orders sorted by truck and run, delivery dockets and drop-off order planned on Google Maps.
Planting & succession planner
Plantings, transplants and seedling orders by block, feeding straight into the forecast.
Spray & food safety records
Spray diary, harvest and wash records on your phone, ready for Freshcare or HARPS audits.
Traceability & recalls
Block to buyer tracing on every carton, with a recall report in a couple of clicks.
Invoicing to Xero or MYOB
Delivered orders invoiced automatically, with shorts and credits sorted before they go out.
Veg boxes & farm gate shop
Weekly box subscriptions, market pre-orders and farm gate sales with Stripe or Shopify payments.
03The systems
The big ones
Your whole growing week, on one system.
These are the systems vegetable growers ask us about most. Each one works on its own and they get properly clever when they're joined up.
Harvest forecasts
Know what's coming off. Tell buyers before they ask.
Your harvest forecast becomes the heart of the system. Update expected volumes by crop and week from your phone and the availability list buyers see updates with it. Short week coming? You'll see it before the phone starts ringing.
- Forecast by crop, block and week
- Update volumes from your phone
- Live availability list for buyers
- Choose what each buyer can see
- Grades and pack sizes per line
- Fed by your planting plan
- Forecast vs actual harvest tracking
- Weekly availability email to buyers
- Supply gap warnings weeks ahead
Buyer order portal
Buyers order what you'll actually harvest.
Every buyer gets a login with their own prices, standing orders and order history. The portal only sells what the forecast says is coming off. Once a line is fully committed it stops taking orders, so nobody gets promised broccoli that doesn't exist.
- Logins for wholesalers, retailers and chefs
- Prices per buyer or group
- Standing weekly orders
- Order cut-off times
- Orders capped by forecast
- Priority rules for short weeks
- Phone orders keyed in by the office
- SMS and email confirmations
- Reorder in two taps
Pack shed & dispatch
From order to truck without the midnight paperwork.
Confirmed orders turn into pick lists for the crew, pack lists for the shed and labels for every carton and pallet. Dispatch is sorted by truck and run so the driver knows exactly what goes where.
- Pick lists by block and crop
- Pack lists on a shed tablet
- Carton and pallet labels with batch codes
- Delivery dockets printed per drop
- Orders grouped by truck and run
- Drop order planned on Google Maps
- Driver view on a phone
- Proof of delivery photos
- Shorts recorded at packing
Planting & crop plan
Plant for the orders you'll actually get.
Plan plantings and successions by block, order seedlings on time and watch the forecast build itself from the plan. Gaps in supply show up months ahead instead of the week they happen.
- Planting and succession calendar
- Blocks and paddocks on a farm map
- Seedling orders and transplant dates
- Days to harvest per crop and season
- Forecast built from the plan
- Supply gap warnings
- Planting history per block
- Crop rotation records
- Shared view for the farm manager
Food safety & traceability
Audit ready. Recall ready. No folder required.
Spray, harvest, wash and pack records go in on a phone as the work happens. Every carton carries a batch code that traces back to the block and pick date. An audit or a recall becomes a report rather than a week of digging.
- Spray diary with withholding periods
- Harvest records per block
- Wash water and sanitiser checks
- Cleaning and pest control logs
- Batch codes on every carton
- Block to buyer traceability
- Recall report in a couple of clicks
- Freshcare and HARPS-ready records
- Staff training and induction records
04How it changes
Before and after
A weekly order cycle, wolloped.
Here's how a typical week of selling could change. Every farm runs differently, so we map yours first.
Before
- Buyers ring and text all Monday for availability
- Forecast updated in a spreadsheet nobody else sees
- Orders scribbled down from texts, calls and voicemails
- Broccoli promised to three buyers with enough for two
- Pick lists and pallet labels written up at 4am
- Every order retyped into Xero at month-end
After
- Buyers check the live availability list themselves
- Forecast updated on your phone from the paddock
- Every order lands in one portal by cut-off
- Orders stop once a line is fully committed
- Pick lists and labels print straight from the orders
- Invoices go into Xero the day it's delivered
05Services
Everything under one roof
Software, websites and systems for vegetable growers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for vegetable growers
Built around how your vegetable growing business actually runs: availability list, harvest forecast board and the admin in between, in one system you own.
Websites for vegetable growers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Vegetable growing business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for vegetable growers
Buyer order portal and supply limits & allocations: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Agworld so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your vegetable growing business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside farm platforms you're happy with or replace the ones holding you back.
- Xero
- MYOB
- Agworld
- Figured
- Freshcare
- Google Maps
- Shopify
- Stripe
- Square
- Open Food Network
- Twilio SMS
- Microsoft 365
- Google Workspace
- Deputy
- Australia Post
- Sendle
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your vegetable growing business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time in the paddock, the pack shed and the office during a real order week, then work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your crops, blocks, buyers, prices, forecasts, dispatch, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the availability list and order portal first, so you get a win before your next peak.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things vegetable growers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can different buyers see different prices?
Yes. Price lists can be set per buyer or per buyer group. You can update the whole week's prices in one go and lock in contract prices where you've agreed them.
Can buyers see our harvest forecast?
Only as much as you want them to. Some growers share a simple availability list. Others show expected volumes a few weeks out so buyers can plan. You choose per buyer.
What happens when the weather cuts our harvest?
Drop the forecast and the system works out who gets what using your priority rules. Affected buyers get an SMS or email straight away instead of a surprise at the loading dock.
Will it help with our Freshcare audit?
Yes. Spray, harvest, wash and pack records are kept against each block and batch. The records your auditor asks for are a report away.
Can the crew use it in the paddock with bad reception?
Yes. We build the paddock and shed screens to work on phones and tablets and hold records until the signal comes back.
Do we have to switch from Xero or Agworld?
No. If Xero, MYOB, Agworld or another platform is doing its job we build around it and connect to it. If something is holding you back we'll show you what replacing it would involve before anything changes.
How much does a grower portal cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
We plan it in stages. Usually the availability list and order portal come first so you get a win early. Dispatch, planting and traceability follow without you waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most vegetable growers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a vegetable growing business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.