Online store
Decks, controllers, mixers, speakers, headphones and accessories with Afterpay, click and collect and shipping.
DJ gear shop software: online store, hire & trade-ins
DJ gear shops: sell it, hire it and trade it in online. Drop the beat, not the booking.
Decks sell in-store but the website says out of stock. PA hire gets booked over text. Trade-in quotes get worked out on the counter with a phone and a hunch. We build DJ gear shop systems that sell, hire and trade gear online from one stock list, then we host them and look after them.
Looking for DJ gear shop ecommerce or equipment hire software?
A DJ gear shop is three businesses behind one counter. You sell new decks, controllers and mixers. You hire out PA rigs, subs and lights for 21sts and weddings every weekend. You take trade-ins on old gear and resell it second-hand. Most shops run each one differently: Shopify for the store, a paper diary or group chat for hire and a calculator for trade-ins. Then the same pair of speakers gets sold online while it's out at a party in the hinterland.
Wollopit builds custom DJ gear shop software around how your shop actually runs. Every item knows whether it's for sale, for hire or both, so hire stock never gets sold by accident. Hirers book and pay a bond online, gear goes out with photos and comes back with photos. Trade-ins get quoted from a form with pictures before anyone walks in. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from DJ gear shops
Does your DJ gear shop have these problems? Here's how we'd fix them.
Most DJ shops are run by people who know gear inside out and run the admin on texts, sticky notes and memory. That's fine until two parties want the same rig on the same Saturday.
- The problemStock out of syncA controller sells over the counter at lunch and someone buys the same one online at 9pm. Now you're writing the apology email.How we fix itOne stock list shared by the POS, the website and any marketplaces you sell on, updated the second something sells.
- The problemHire double bookingsThe big PA rig is pencilled in for a 21st and a wedding on the same night because two staff took the bookings.How we fix itA hire calendar with real availability per item and per bundle, including prep and return time either side.
- The problemHire gear sold by accidentThe demo speakers on the floor are actually booked out Saturday. Someone sells them Thursday.How we fix itItems flagged for sale, hire or both, with hire stock locked when it's booked and ex-hire gear listed only when you say so.
- The problemTrade-ins guessed on the counterSomeone walks in with a mixer, a box of cables and no power lead. The offer depends on who's working.How we fix itOnline trade-in forms with photos, condition questions and serials, priced from your own rules before they come in.
- The problemDamage argumentsSpeakers come back with a torn grille and a missing XLR. The hirer swears it was like that.How we fix itCheck-out and return photos on every hire, cable and accessory checklists and signed condition notes on file.
- The problemParty packs added up by handTwo speakers, a sub, a controller, stands, lights and cables. Priced from memory every time and never the same twice.How we fix itHire bundles and party packs with set prices, weekend rates and add-ons the customer picks online.
- The problemLate cancellations and no bondsHirers cancel Friday arvo or rock up without the bond. The rig sits in the back all weekend.How we fix itDeposits and bonds taken online at booking, with cancellation rules and bond refunds once gear checks back in.
- The problemSerials nobody can findA customer brings back a faulty deck for warranty and nobody knows when or where it was bought.How we fix itSerial numbers recorded on every sale, hire item and trade-in, linked to the customer and the warranty date.
- The problemRepairs on paper tagsCrossfaders, jog wheels and blown drivers waiting on a shelf with a handwritten tag and no update for the customer.How we fix itA repairs desk with job cards, status updates by SMS, parts on order and pickup reminders.
- The problemDelivery and setup chaosWho's dropping the PA to the Noosa wedding and who's picking up the lights from Caloundra? Nobody's sure until Saturday morning.How we fix itDelivery and setup runs planned from the hire calendar, with addresses, times and a run sheet on the driver's phone.
- The problemThe same question fifty timesDoes this controller work with Rekordbox? Serato? Will it run off my laptop? Asked by DM all week.How we fix itProduct pages with software compatibility, inputs and outputs and filters so buyers find the right gear themselves.
02What we build
Solutions
What we build for DJ gear shops. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Stock sync
One stock list across the shop floor, the website and marketplaces so nothing sells twice.
Hire booking calendar
PA rigs, subs, lights, decks and party packs booked online against real availability.
Party packs & bundles
Set-price hire bundles with weekend rates and add-ons like lights, mics and stands.
Deposits & bonds
Paid online when they book, with cancellation rules and refunds once gear is back.
Condition records
Photos and accessory checklists out and back on every hire, signed on a tablet.
Trade-in quotes
Photos, condition and serials submitted online, priced from your own rules.
Second-hand & ex-hire listings
Trade-ins and retired hire gear listed with condition grades and real photos.
Serials & warranties
Every serial linked to a sale, a hire or a trade-in, with warranty dates on hand.
Repairs desk
Job cards, SMS status updates, parts on order and pickup reminders.
Pre-orders & waitlists
New mixers and limited releases taken as pre-orders, with stock-in alerts for the waitlist.
Delivery & setup runs
Drop-offs, pickups and setups planned from the hire calendar with a run sheet on the driver's phone.
DJ lessons & workshops
Beginner lessons and workshops booked and paid online, with the gear they'll use reserved.
A website that drops
Quick on mobile, built to rank for 'DJ gear' and 'PA hire' in your area, easy to update yourself.
03The systems
The big ones
Your whole DJ shop, on one system.
These are the systems DJ shops ask us about most. Each one works on its own and they get properly clever when they share one stock list.
Online store & stock
Sell it once. Every channel knows.
Your shop floor, website and marketplaces all draw from the same stock. Sell a controller at the counter and it comes off the website straight away. Buyers find the right gear with compatibility filters instead of DMing you.
- One stock list for POS and website
- Marketplace listings kept in sync
- Rekordbox, Serato and Traktor compatibility filters
- Afterpay and Zip at checkout
- Click and collect and shipping labels
- Pre-orders and stock-in waitlists
- Low stock and reorder alerts
- Google Shopping product feed
- Bundles like decks plus headphones
- Serials recorded at sale
Gear hire
Saturday's PA rig, booked once.
Hirers see real availability and book the gear or party pack they want online. Deposits and bonds are paid up front. Prep and return time are blocked out automatically so a rig never goes out twice.
- Availability per item and per bundle
- Party packs with set prices
- Weekend and multi-day rates
- Deposits and bonds online
- Cancellation rules you set
- Prep and return buffers
- Delivery and setup add-ons
- Hire agreements signed online
- Reminder SMS before pickup
- Hire stock locked from sale
Check-out & returns
Photos out, photos back. No arguments.
Every hire leaves with photos, a cable and accessory checklist and a signature on the tablet. When it comes back you check it in against the same list, so damage and missing bits are clear and the bond is sorted fairly.
- Photos at check-out and return
- Accessory and cable checklists
- Signed condition notes
- Damage flagged against the hire
- Bond held or refunded in one tap
- Damage photos sent to the hirer
- Repair job raised from a return
- Hire history per item
- Item retired to ex-hire stock
Trade-ins & second-hand
Trade-ins quoted before they hit the counter.
Customers fill in a trade-in form with photos, condition and serials from home. Your pricing rules give a consistent offer every time. Accepted gear gets tested, graded and listed second-hand without retyping a thing.
- Online trade-in form with photos
- Condition questions and serials
- Offers from your own pricing rules
- Store credit or cash options
- Test and grade checklist
- Listed second-hand in one step
- Stolen goods checks on serials
- Trade-in history per customer
Repairs & warranties
Repairs off the paper tags.
Every repair gets a job card with the fault, the serial and the customer. Status updates go out by SMS so nobody rings to ask. Warranty dates come straight from the original sale.
- Job cards with fault notes
- Serial and warranty lookup
- SMS status updates
- Parts on order tracking
- Quotes approved by text
- Pickup reminders
- Repair history per item
- Hire returns raised as jobs
04How it changes
Before and after
A Saturday night PA hire, wolloped.
Here's how a weekend party hire could change. Every DJ shop is different, so we map yours first.
Before
- Booked over text, written in the diary
- Same rig promised to a second party
- Price added up from memory
- No bond taken, hirer cancels Friday
- Speakers come back damaged and nobody can prove it
After
- Booked online against real availability
- Calendar blocked the rig for everyone else
- Party pack priced the same every time
- Deposit and bond paid at booking
- Check-out photos show it left perfect
- Bond sorted fairly in one tap
05Services
Everything under one roof
Software, websites and systems for DJ gear shops.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for DJ gear shops
Built around how your DJ gear shop actually runs: online store, stock sync and the admin in between, in one system you own.
Websites for DJ gear shops
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
DJ gear shop system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for DJ gear shops
Hire booking calendar and party packs & bundles: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Shopify, WooCommerce and Square so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your DJ gear shop, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Shopify
- WooCommerce
- Square
- Lightspeed
- Stripe
- Afterpay
- Zip
- Xero
- MYOB
- Australia Post
- StarShipIt
- Sendle
- Klaviyo
- Mailchimp
- Google Merchant Center
- Google Business Profile
- eBay
- Booqable
- Current RMS
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your DJ gear shop: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time at your counter, in the hire room and on the repairs bench, then work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your stock, hire gear, bundles, trade-in rules, serials, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually hire bookings or stock sync first, so you get a win before party season.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things DJ gear shops ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it handle both sales and hire stock?
Yes. Items can be for sale, for hire or both, each with their own availability so a hire rig never gets sold by accident. Retired hire gear can move into second-hand stock when you're ready.
Can hirers pay a bond online?
Yes. Deposits and bonds are taken at booking with your cancellation rules. Once gear is checked back in you refund or hold the bond in one tap.
How do trade-in quotes work?
Customers fill in a form with photos, condition and serials. Your pricing rules suggest an offer, you tweak it if needed and send it back. When they come in you test it, grade it and list it.
We already use Shopify or Lightspeed. Do we have to switch?
No. If your store or POS is doing its job we build around it: the hire calendar, trade-ins, repairs and stock sync on top. If something's holding you back, we'll show you what replacing it would involve before anything changes.
Can it stop online and in-store sales clashing?
Yes. The POS, website and any marketplaces share one stock list, so a sale anywhere updates everywhere straight away.
How much does a DJ gear shop system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like a hire calendar or trade-in form can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. We keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a DJ gear shop problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.