Photo quoting
Customers upload photos, pick the piece type, add measurements and get an instant quote range.
Upholstery software: photo quotes, fabric & job tracking
Upholsterers: quote from a photo, not a visit. Fabric chosen, price sent.
Customers haul armchairs in just to get a price, sample books go home with people for a fortnight and the yardage gets worked out on the back of a docket. We build photo quoting, fabric selection and workshop tracking systems for upholstery businesses, then we host them and look after them.
Looking for upholstery quoting software that actually gets the job?
Every upholstery quote depends on three things: the piece, the fabric and the work hiding under the old cover. Customers want a price before they wrestle a three-seater into the ute. You want to see springs, frame and cushions before you commit to a number. So it turns into phone tag, a drive across town or a lounge sitting in your showroom for a price that never turns into a job.
Wollopit builds custom upholstery software around how your workshop really runs. Customers upload photos and measurements, pick a fabric online and get a quote range straight away. Yardage is worked out for the piece and the pattern repeat. Deposits come in before fabric is ordered. Every piece has a status on the workshop board and customers get a text when it's ready to collect. We connect the tools you already use and look after the lot on our own servers.
01The problems
What we hear from upholsterers
Does your upholstery business have these problems? Here's how we'd fix them.
Most upholsterers we talk to are brilliant with a staple gun and run the front counter on a phone, a diary and a pile of fabric swatches. It works until three quotes, two fabric orders and a commercial job land in the same week.
- The problemQuotes need the piece in front of youCustomers bring chairs in just for a price or you lose half a day driving out to look at a lounge.How we fix itOnline photo quoting with piece type, measurements and condition questions, so you price from your bench.
- The problemSample books go walkaboutFabric books get borrowed for a fortnight and come back missing half the swatches. Or don't come back.How we fix itAn online fabric selector with your ranges, colours and price tiers. Samples that do go out are signed out and chased.
- The problemYardage guessworkPattern repeats, railroading and matching stripes across cushions mean you either over-order or come up a metre short.How we fix itYardage calculated by piece type, fabric width and pattern repeat, with a buffer you set.
- The problemQuotes that never get answeredYou send a price by email, hear nothing and forget to follow up. The customer forgets too.How we fix itQuotes sent as a link they can accept online, with automatic follow-ups if they go quiet.
- The problemFabric bought before the depositFabric gets ordered on a handshake and the customer changes their mind. Now you own four metres of velvet.How we fix itDeposits paid online when the quote is accepted. Fabric only gets ordered once the money's in.
- The problemFabric orders lost in emailSomeone emails the supplier, the fabric's on backorder and nobody tells the workshop or the customer.How we fix itFabric orders tracked against each job, with backorder dates and an alert when the roll arrives.
- The problemJobs lost in the workshopPieces sit in the corner stripped and waiting while nobody's sure who's on what or what's due.How we fix itA workshop job board from drop-off to pickup, with every piece's stage, due date and who's working on it.
- The problem"Is my chair ready yet?"The phone rings all week with customers asking for updates while you're mid-recover.How we fix itAutomatic SMS updates when fabric arrives, the job starts and the piece is ready to collect.
- The problemPickup and delivery by phone tagCollections arranged over five calls and the van run planned on a scrap of paper.How we fix itCustomers book their own pickup or delivery slot online and the van run is grouped by area.
- The problemCommercial jobs in a spreadsheetA café wants 40 dining chairs and 6 booths done and you're pricing each one by hand.How we fix itBulk quotes for commercial seating, with per-item tracking and staged work so they're never without seats.
- The problemMarine and auto don't fit the formBoat cushions, bimini covers and car seats price nothing like a dining chair.How we fix itSeparate quoting rules for marine, auto and caravan work, with on-site measure bookings where needed.
02What we build
Solutions
What we build for upholsterers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Fabric selector
Your ranges online by colour, texture and price tier, with durability ratings and care notes.
Yardage calculator
Metres worked out per piece type, fabric width and pattern repeat, so you order once.
Quote builder
Labour, fabric, foam, piping, buttons and repairs added from your own price list in a few clicks.
Online quote acceptance
Customers accept by link, with automatic follow-ups for quotes that go quiet.
Deposits & payments
Deposits taken online before fabric is ordered and balances paid at pickup, synced to Xero or MYOB.
Fabric order tracker
Every fabric order tied to its job, with supplier, backorder dates and arrival alerts.
Workshop job board
Every piece from drop-off to pickup on a screen in the workshop or your phone.
Customer SMS updates
Texts when fabric lands, work starts and the piece is ready, so the phone stays quiet.
Pickup & delivery booking
Customers pick a slot online and the van run is planned by suburb.
Commercial & bulk quotes
Cafés, offices, motels and clubs priced by the batch, with staged pickups and per-item tracking.
Marine, auto & caravan quoting
Separate rules for boat cushions, covers, car interiors and caravan seating.
Foam & supplies stock
Foam, dacron, webbing and staples tracked with reorder alerts and cut-to-size notes.
A website that's comfy on mobile
Hand-built, quick on phones, with before and after galleries and built to rank for 'upholsterer near me'.
03The systems
The big ones
Your whole upholstery business, on one system.
These are the systems upholsterers ask us about most. Each one works on its own and they get properly handy when they're joined up.
Photo quoting
Price the lounge without moving it.
Customers snap the piece from a few angles, tell you what it is and what's wrong with it, then get a quote range on the spot. You check the photos, firm up the number from your bench and send a proper quote they can accept online.
- Guided photo upload: front, side, back, cushions
- Piece types from footstools to modular lounges
- Measurements with simple how-to guides
- Condition questions: springs, frame, foam
- Instant quote range from your price rules
- Firm quote sent as a link
- Accept and pay a deposit online
- Automatic follow-ups for quiet quotes
- Book a drop-off or home visit if needed
Fabric & yardage
Fabric chosen and measured before you pick up the shears.
Your fabric ranges live online so customers browse at home instead of borrowing your sample books. Pick a fabric and the yardage is worked out for the piece, the fabric width and the pattern repeat, with the price dropped straight into the quote.
- Ranges by colour, texture and price tier
- Rub count and durability ratings
- Indoor, outdoor and marine filters
- Yardage by piece type and fabric width
- Pattern repeat and railroading allowances
- Customer's own fabric option
- Sample sign-out and return reminders
- Fabric price flows into the quote
- Supplier orders tracked per job
Workshop tracking
Every piece, every stage, no guessing.
A job board for the workshop that shows exactly where every chair, lounge and cushion is at. Customers get a text at each step so they stop ringing and they book their own pickup or delivery when it's done.
- Drop-off to pickup stages
- Stripped, frame, foam, cover, finish
- Who's on what and what's due
- Photos logged at each stage
- Fabric arrival alerts per job
- Automatic SMS updates
- Pickup and delivery slots online
- Van runs grouped by suburb
- Balance paid at collection
Commercial & specialty
Forty café chairs, one quote.
Commercial seating, booths and banquettes priced as a batch, with per-item tracking so the client always knows what's done. Marine, auto and caravan work gets its own quoting rules because a boat cushion isn't a dining chair.
- Bulk quotes by item type and quantity
- Staged pickups so venues keep seating
- Per-item status for big jobs
- Commercial-grade fabric filters
- Repeat clients with saved pricing
- Marine vinyl and cover quoting
- Auto and caravan seat rules
- On-site measure bookings
- Progress invoices to Xero or MYOB
04How it changes
Before and after
A lounge recover, wolloped.
Here's how a typical lounge job could change. Every workshop is different, so we map yours first.
Before
- Customer rings for a price and you tell them to bring it in
- They borrow a sample book for two weeks
- Yardage worked out on the back of a docket
- Fabric ordered before the deposit and it comes up short
- "Is it ready yet?" calls all week
- Pickup sorted after three rounds of phone tag
After
- Photos and measurements arrive online
- Fabric picked from your online range at home
- Yardage calculated with the pattern repeat
- Deposit paid and fabric ordered the same day
- A text goes out the moment it's ready
- The customer books their own pickup slot
05Services
Everything under one roof
Software, websites and systems for upholsterers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for upholsterers
Built around how your upholstery business actually runs: photo quoting, fabric selector and the admin in between, in one system you own.
Websites for upholsterers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Upholstery business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for upholsterers
Yardage calculator and quote builder: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and QuickBooks so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your upholstery business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside job management apps you're happy with or replace the ones holding you back.
- Xero
- MYOB
- QuickBooks
- ServiceM8
- Tradify
- Fergus
- simPRO
- Stripe
- Square
- Afterpay
- Google Calendar
- Twilio SMS
- Google Business Profile
- Mailchimp
- Gmail
- Dropbox
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your upholstery business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time at your bench and front counter, then work out where quotes stall and jobs get stuck.
- 02
Archi-tech
We plan it before writing code: your piece types, price rules, fabric ranges, workshop stages, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually photo quoting first so you stop pricing lounges you've never seen.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things upholsterers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can you really quote upholstery from a photo?
You can get close. The system gives the customer a range from your price rules based on the piece, measurements and condition. You check the photos and send a firm quote. If something needs eyes on it, they book a drop-off or home visit.
Can it handle marine and auto upholstery too?
Yes. Boat seats, covers, car interiors and caravan seating can each have their own quoting rules, fabrics and measure bookings.
Can we load our own fabric ranges?
Yes. We set up the ranges you stock or order from your suppliers, with colours, widths, pattern repeats and price tiers. Customers supplying their own fabric can be handled too.
What about commercial jobs with dozens of chairs?
Commercial seating can be quoted as a batch, tracked item by item and picked up in stages so the venue isn't left without seats.
We already use ServiceM8 or Tradify. Do we have to switch?
No. If your job management app is doing its job we build around it with the quoting, fabric selector and customer updates on top. If it's holding you back we'll show you what replacing it would involve first.
How much does upholstery software cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller pieces like a photo quote form or fabric selector can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most upholsterers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an upholstery business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.