QR sign-ups
Fast at O-week.
University club memberships, events & ticketing
University clubs: memberships and events that survive committee handovers. Members, tickets and records.
Membership sign-ups on paper at O-week, event tickets by bank transfer and records lost at handover. We build member and event systems for university clubs.
Looking for university club membership software?
Clubs change committees every year. We build systems that keep members, events and finances organised through handovers.
Wollopit builds enrolment systems, parent and student portals, booking tools and websites for university clubs around how you actually teach and run things. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers, so you can spend more time teaching and less time on admin.
01The problems
What we hear from university clubs
Does your university club have these problems? Here's how we'd fix them.
Most university clubs we talk to spend their evenings on enrolment emails, invoices and spreadsheets instead of the work they love.
- The problemO-week sign-ups on paperData lost.How we fix itOnline sign-ups with QR codes.
- The problemEvent ticketsBank transfers.How we fix itOnline ticketing.
- The problemMember discountsChecked by hand.How we fix itMember pricing.
- The problemCommittee handoversRecords lost.How we fix itPersistent records.
- The problemCommunicationGroup chats.How we fix itMember emails.
- The problemFinancesSpreadsheets.How we fix itTransaction records.
02What we build
Solutions
What we build for university clubs. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Event ticketing
Member and public prices.
Member pricing
Applied automatically.
Handover-proof records
Everything kept.
Member emails
Updates sent.
Finance records
Clear for treasurers.
03How it changes
Before and after
O-week, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Paper sign-up sheet
- Bank transfers for tickets
- Records lost at handover
- Group chat chaos
After
- QR sign-up
- Tickets online
- Records kept
- Member emails
04Services
Everything under one roof
Software, websites and systems for university clubs.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for university clubs
Built around how your university club actually runs: qR sign-ups, event ticketing and the admin in between, in one system you own.
Websites for university clubs
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
University club system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for university clubs
Member pricing and handover-proof records: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Google Workspace, Microsoft 365 and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your university club, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Google Workspace
- Microsoft 365
- Stripe
- Xero
- Zoom
- Mailchimp
- Twilio SMS
- Google Calendar
- Canva
- YouTube
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your university club: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things university clubs ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can the next committee take over easily?
Yes. Access is passed on without losing members, events or finances.
How much does it cost?
It depends on what you need, so we quote up front once we understand your university club. No surprise invoices, no lock-in and you own what we build.
Can families pay and enrol online?
Yes. Enrolments, payments, payment plans, sibling discounts and reminders can all run online without anyone chasing them.
How do you handle children's information?
Carefully. Access is restricted to the people who need it, connections are encrypted and we only collect what's actually needed, following the Australian Privacy Principles.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most university clubs we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an university club problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.