Online enrolment portal
Applications, document uploads, sibling links and enrolment fees, with data sent through to your school management system.
School enrolment, permission slip & fee payment software
Schools: permission slips that come back signed. Less paper, more teaching.
Permission slips die at the bottom of school bags, enrolment packs get retyped by hand and the front office spends half of Term 4 chasing fees. We build enrolment, permission, payment and parent systems for schools that sit alongside your school management system, then we host them and look after them.
Looking for school enrolment, permission and payment software that parents actually use?
A school runs on paperwork from parents. Enrolment packs, permission slips, medical updates, camp payments, interview times, uniform orders and volunteer checks all land in the front office. Most of it still arrives on paper, by email or as coins in a zip-lock bag. Then somebody types it into the school management system, a spreadsheet and Xero.
Wollopit builds the parent-facing side of your school around how your office actually works. Families enrol online and upload documents once. Permissions get signed and paid on a phone. Fees come in on payment plans that remind themselves. We connect to the systems you already rely on like Compass, Sentral or SEQTA instead of replacing them. Then we host it and look after it so your office staff can get back to the kids standing at the counter.
01The problems
What we hear from schools
Does your school have these problems? Here's how we'd fix them.
Most schools we talk to have a brilliant front office holding it all together with paper, phone calls and a lot of patience. It works until camp week.
- The problemPermission slips lost in bagsSlips go home on Monday and half come back crumpled by Friday. The office is ringing parents the morning the bus leaves.How we fix itDigital permissions sent to every parent's phone with reminders. Teachers see who's signed on one live list.
- The problemEnrolment packs on paperTwelve pages, photocopied birth certificates and immunisation statements. Then someone retypes the lot into the school management system.How we fix itOnline enrolment with document uploads, sibling details carried over and data pushed into your SIS.
- The problemOpen day enquiries go coldProspective families email after the open day, the enquiry sits in an inbox and they enrol somewhere else.How we fix itAn enquiry and waitlist pipeline with tour bookings, follow-up emails and an offer process the registrar can see at a glance.
- The problemFees chased every termStatements go out, nobody pays until the third reminder and the business manager spends days on the phone.How we fix itOnline fee payments, payment plans and direct debit with automatic reminders, reconciled into Xero.
- The problemCash in envelopesCoins for incursions, camp deposits and book packs counted by hand in the front office, then walked to the bank.How we fix itPayments attached to each activity, paid by card on a phone and reconciled without anyone touching cash.
- The problemMedical info out of dateCamp is next week and the anaphylaxis and dietary list is from last year.How we fix itParents confirm medical, dietary and emergency contacts with every permission. Teachers get a camp sheet on their phone.
- The problemInterview night on paperPaper slips, a shared spreadsheet and siblings booked in two classrooms at the same time.How we fix itOnline interview booking where parents pick times, siblings are scheduled back to back and online sessions get a link.
- The problemUniform shop open two morningsCash and EFTPOS at a folding table, nobody knows how many size 10 polos are left and parents queue at 8am.How we fix itAn online uniform shop with stock levels, click and collect from the office and a second-hand rack.
- The problemConcert tickets by handThe musical, the fete and the art show sold by note in the diary, with a cash tin at the door.How we fix itEvent bookings with ticket types, seat limits, online payments and QR check-in on any phone.
- The problemVolunteers and Blue CardsTuckshop rosters on a clipboard and nobody's sure whose Blue Card or Working With Children Check has expired.How we fix itA volunteer roster with check numbers, expiry alerts and shift reminders by SMS.
- The problemCo-curricular sign-ups everywhereSport, music lessons, chess club and holiday programs each run off a different form and a different list.How we fix itOne sign-up hub with class caps, waitlists and charges added straight to the family account.
02What we build
Solutions
What we build for schools. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Enquiries & waitlist
Prospective families tracked from first enquiry to offer, with year level waitlists and follow-up emails.
Open day & tour bookings
Bookable school tours and open day sessions with capacity limits and SMS reminders.
Digital permission slips
Excursions, incursions and photos signed on a phone, with live signed and unsigned lists for teachers.
Camp & excursion manager
Medical and dietary details, payments, bus lists, cabin groups and an offline camp sheet for staff.
Fee payments & plans
Tuition, levies and activity charges paid online, with payment plans, direct debit and reminders into Xero.
Parent-teacher interviews
Parents pick times, siblings booked back to back and online interviews with a Zoom or Teams link.
Uniform shop
Online orders, size stock, click and collect, pre-orders for winter gear and second-hand listings.
Event & concert tickets
Musicals, fetes, presentation nights and art shows with ticket types, seat limits and QR check-in.
Co-curricular sign-ups
Sport, music lessons, clubs and holiday programs with caps, waitlists and charges to the family account.
Volunteer roster & checks
Tuckshop, reading and working bee rosters with Blue Card and WWCC expiry tracking.
Parent comms hub
Newsletters, notices and urgent SMS from one place, sent to the right year levels and classes.
A school website that works
Hand-built, quick on mobile, easy for the office to update and built to rank for schools in your area.
03The systems
The big ones
The whole front office, online.
These are the systems schools ask us about most. Each one works on its own and they get properly useful when they share the same family records.
Enrolments
From open day to first day without a photocopier.
Families enquire, book a tour, apply and upload their documents online. The registrar sees every application, waitlist and offer in one place. Once a family accepts, their details flow into your school management system instead of being retyped.
- Enquiry forms on your website
- Tour and open day bookings
- Online application by year level
- Birth certificate and report uploads
- Sibling details carried over
- Year level waitlists
- Offers and acceptances online
- Enrolment fees and deposits
- Data pushed to Compass, Sentral or SEQTA
- Interview scheduling for applicants
Permissions & excursions
Every kid on the bus. Every form signed.
Send a permission out to a class, year level or team in a minute. Parents sign, pay and update medical details on their phone. Teachers watch the list fill up and the office stops ringing families the morning of the trip.
- Permissions by class, year or group
- Signed on any phone, no app needed
- Payment attached to the permission
- Medical and dietary details confirmed
- Automatic SMS and email reminders
- Live signed and paid lists for teachers
- Bus lists and cabin groups for camps
- Offline camp sheet for staff phones
- Photo and media consent
- Records kept for every trip
Fees & payments
Fees that pay themselves on time.
Tuition, levies, camps and activity charges all land in one family account parents can pay online. Payment plans and direct debits run on their own with polite reminders. Everything reconciles into Xero so the business manager isn't matching deposits on a Friday night.
- One account per family
- Card and direct debit payments
- Weekly, fortnightly or termly plans
- Sibling discounts and bursaries
- Automatic payment reminders
- Failed payment retries
- Activity charges added automatically
- Statements parents can download
- Reconciled into Xero
- Arrears report for the business manager
Interviews & events
Interview night without the clipboard.
Teachers set their availability and parents pick times that suit them, with siblings booked back to back automatically. Concerts, musicals and fetes sell their own tickets and check people in at the door.
- Teachers set their own slots
- Parents book from a link
- Siblings scheduled back to back
- In-person or online with a link
- Reminders the day before
- Teacher run sheets to print
- Event tickets and seat limits
- Free RSVPs for info nights
- QR check-in at the door
- Takings per event
Uniform shop & volunteers
No more 8am queue at the uniform shop.
Parents order uniforms online and pick them up from the office or have them sent home in a school bag. Stock levels tell the shop what to reorder before winter. The same parent records run your volunteer rosters and Blue Card checks.
- Online uniform orders
- Size and stock tracking
- Low stock and reorder alerts
- Click and collect from the office
- Pre-orders for winter gear
- Second-hand uniform listings
- Volunteer rosters and swaps
- Blue Card and WWCC expiry alerts
- Shift reminders by SMS
- Volunteer hours reports
04How it changes
Before and after
An excursion, wolloped.
Here's how a Year 5 excursion could change. Every school is different, so we map yours first.
Before
- Print 74 permission slips and stuff them in bags
- Half come back by the due date
- Coins in envelopes counted at the office counter
- Medical details checked against last year's forms
- Office rings parents the morning of the bus
- A couple of kids stay behind in the library
After
- Permission sent to every family's phone in a minute
- Parents sign and pay on the spot
- Payments reconciled into Xero on their own
- Medical and dietary details confirmed with each form
- Reminders go out to stragglers automatically
- Everyone gets on the bus
05Services
Everything under one roof
Software, websites and systems for schools.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for schools
Built around how your school actually runs: online enrolment portal, enquiries & waitlist and the admin in between, in one system you own.
Websites for schools
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
School system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for schools
Open day & tour bookings and digital permission slips: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Compass, Sentral and SEQTA so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your school, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the school systems you rely on, work alongside platforms you're happy with or replace the ones holding you back.
- Compass
- Sentral
- SEQTA
- Synergetic
- TASS
- Schoolbox
- Operoo
- Flexischools
- Qkr!
- School Interviews
- Google Workspace
- Microsoft 365
- Xero
- Stripe
- Mailchimp
- Twilio SMS
- Zoom
- Google Calendar
- Canva
- YouTube
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your school: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit with the front office, the registrar and the business manager, then work out where the paper and the double handling really pile up.
- 02
Archi-tech
We plan it before writing code: your families, enrolments, permissions, fees, your SIS connections, privacy, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before the next camp or intake.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things schools ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Does it replace our school management system?
No. Compass, Sentral, SEQTA or whatever you run stays in charge of students, attendance and reporting. We build the parent-facing parts around it and send the data through so nobody types it twice.
We already use Operoo or Qkr! for some of this. Do we have to switch?
No. If a platform is doing its job we build around it and fill the gaps. If it's holding you back, we'll show you what replacing it would involve before anything changes.
Do parents need to download another app?
No. Permissions, payments and bookings open from an SMS or email link on any phone. Parents can log in to see their family account if they want to.
Can it handle families with kids in different year levels?
Yes. Everything is built around the family, so siblings share one account, one set of contact details and one bill. Interviews for siblings can be booked back to back.
How do you look after student and family information?
Carefully. We plan who can see what during Archi-tech, keep access to the staff who need it and host it on our own managed servers. We'll talk through your privacy obligations with you before we build.
How much does a school system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller pieces like digital permissions or interview booking can be quick. Bigger systems like enrolments and fees are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it, keep it updated and secure and make changes when your school needs them. When the office has a question they ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most schools we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a school problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.