Waitlist management
Fair and transparent.
Childcare parent portals: enrolments, updates & invoices
Childcare centres: families in the loop, educators off the paperwork. Enrolments, updates and invoices in one app.
Waitlists in spreadsheets, enrolment forms on paper and parents asking how their child's day went. We build parent portals and enrolment systems for childcare centres.
Looking for childcare enrolment and parent portal software?
Childcare runs on trust and paperwork. We build portals that handle waitlists, enrolments and daily updates so educators spend more time with children.
Wollopit builds enrolment systems, parent and student portals, booking tools and websites for childcare centres around how you actually teach and run things. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers, so you can spend more time teaching and less time on admin.
01The problems
What we hear from childcare centres
Does your childcare centre have these problems? Here's how we'd fix them.
Most childcare centres we talk to spend their evenings on enrolment emails, invoices and spreadsheets instead of the work they love.
- The problemWaitlists in spreadsheetsFamilies unsure where they stand.How we fix itOnline waitlists with updates.
- The problemPaper enrolmentsForms incomplete.How we fix itOnline enrolment with documents.
- The problemDaily updatesParents ask at pickup.How we fix itPhotos and notes shared during the day.
- The problemMedical and consent formsFiled in folders.How we fix itDigital forms with reminders.
- The problemInvoices and gap feesQuestions about statements.How we fix itClear statements online.
- The problemToursBooked by phone.How we fix itOnline tour bookings.
02What we build
Solutions
What we build for childcare centres. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Online enrolment
Forms and documents.
Daily updates
Photos and notes for families.
Consent forms
Signed digitally.
Family statements
Fees and gaps explained.
Tour bookings
Prospective families.
03How it changes
Before and after
A new enrolment, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Waitlist spreadsheet
- Paper enrolment pack
- Medical form missing
- Parent asks about the day
After
- Online waitlist
- Enrolment online
- Forms complete
- Updates shared
04Services
Everything under one roof
Software, websites and systems for childcare centres.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for childcare centres
Built around how your childcare centre actually runs: waitlist management, online enrolment and the admin in between, in one system you own.
Websites for childcare centres
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Childcare centre system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for childcare centres
Daily updates and consent forms: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Google Workspace, Microsoft 365 and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your childcare centre, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Google Workspace
- Microsoft 365
- Stripe
- Xero
- Zoom
- Mailchimp
- Twilio SMS
- Google Calendar
- Canva
- YouTube
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your childcare centre: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things childcare centres ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Does it work with our childcare management software?
We work alongside it, handling the family-facing parts like waitlists, tours and updates.
How much does it cost?
It depends on what you need, so we quote up front once we understand your childcare centre. No surprise invoices, no lock-in and you own what we build.
Can families pay and enrol online?
Yes. Enrolments, payments, payment plans, sibling discounts and reminders can all run online without anyone chasing them.
How do you handle children's information?
Carefully. Access is restricted to the people who need it, connections are encrypted and we only collect what's actually needed, following the Australian Privacy Principles.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most childcare centres we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a childcare centre problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.