Class booking & calendar
Public classes with live spots left, online payment, couples and solo tickets and automatic reminders.
Cooking school software: class booking & gift vouchers
Cooking schools: classes full, vouchers redeemed. More cooking, less chasing.
Classes booked over email, gift vouchers tracked in a spreadsheet and the coeliac in Thursday's pasta class only mentioned at the bench. We build cooking school systems that fill classes, sell and redeem vouchers, capture dietary needs up front and write the shopping list for you. Then we host them and look after them.
Looking for cooking class booking software that handles vouchers, dietaries and the shopping too?
A cooking school is a classroom, a commercial kitchen, a gift shop and an events venue rolled into one. You're selling public classes, Christmas vouchers, hens parties and corporate team building, while every booking needs dietary info and every class needs the right amount of produce on the bench. Most schools juggle a booking widget, a voucher spreadsheet, an inbox full of allergy notes and a shopping list written on the back of a menu.
Wollopit builds custom cooking school software around how your kitchen actually runs. Guests book and pay online, vouchers carry their own codes and balances and dietary needs land on the chef's prep sheet before the class. Headcounts turn into ingredient lists, corporate enquiries turn into quotes and empty spots get filled from the waitlist. We connect what you already use, replace what's holding you back and look after the lot on our own servers.
01The problems
What we hear from cooking schools
Does your cooking school have these problems? Here's how we'd fix them.
Most cooking schools we talk to run brilliant classes and a messy back office. It holds together fine until the Christmas voucher rush hits.
- The problemBookings by email and phoneEvery class means back-and-forth emails, a phone call to take a card and a spreadsheet updated when someone remembers.How we fix itOnline class booking with live spots left, payment at checkout and confirmations sent on their own.
- The problemVouchers in a spreadsheetCodes typed by hand, balances guessed and someone turning up with a voucher from 2022 nobody can find.How we fix itOnline vouchers with unique codes, live balances, expiry dates and redemption right inside the booking form.
- The problemAllergies discovered on the nightA guest mentions their nut allergy as they tie on the apron and the chef rewrites the dish on the fly.How we fix itDietary and allergy questions asked at booking, flagged on the prep sheet and reminded before class.
- The problemThe shopping list is a guessHeadcounts change all week, so produce is over-ordered and binned or the last bench runs out of prawns.How we fix itIngredient lists built from your recipes and live headcounts, scaled per guest with dietary swaps included.
- The problemCorporate quotes take foreverA team building enquiry turns into six emails, a Word quote and a chase for the deposit.How we fix itAn event enquiry form that builds the quote, takes the deposit and confirms numbers and dietaries closer to the day.
- The problemHalf-empty classesSomeone cancels on Friday, the spot sits empty and three people who wanted in never hear about it.How we fix itWaitlists that offer freed spots automatically, plus last-minute offers to your mailing list.
- The problemThe Christmas voucher rushDecember brings hundreds of voucher orders, printing, posting and a January full of redemptions you can't track.How we fix itInstant e-vouchers or printable gift cards, posted orders tracked and voucher liability reported for your accountant.
- The problemChefs and assistants by textGuest chefs, kitchen hands and dishies are rostered over SMS and nobody's sure who's on Saturday.How we fix itClass staffing on one calendar with chef and assistant rosters, confirmations and pay hours for Xero.
- The problemRecipes emailed by handGuests ask for the recipes, someone forgets to send them and the chance to sell the next class goes with it.How we fix itRecipe packs and a thank-you email sent after class, with a review request and the next class to book.
- The problemKids classes and holiday programsParent consent forms, pickup names and allergy plans for little ones live on paper in a folder.How we fix itKids and school holiday bookings with parent details, consents, allergy action plans and sibling discounts.
02What we build
Solutions
What we build for cooking schools. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Gift vouchers
Dollar value or class-specific vouchers with unique codes, balances, expiry dates and gift messages.
Dietary & allergy capture
Asked at booking, chased if missing and printed on the chef's prep sheet by bench.
Ingredient & shopping lists
Recipes scaled to live headcounts, grouped by supplier, with dietary swaps already added.
Corporate team building
Enquiry forms, instant quotes, deposits, final numbers and invoices straight into Xero or MYOB.
Private classes & parties
Hens, birthdays and family groups with menu choices, packages and BYO or drinks add-ons.
Waitlists & last-minute fills
Freed spots offered to the waitlist first, then to your list, without lifting a finger.
Kids & holiday programs
Term classes and holiday camps with parent consents, pickup names and sibling discounts.
Recipe packs & follow-ups
Recipes, a thank-you and a review request sent after class, with the next class suggested.
Chef & staff rosters
Head chefs, guest chefs, assistants and dishies rostered per class with hours ready for payroll.
Online & live-stream classes
Cook-along classes over Zoom with ingredient lists sent ahead and recordings for ticket holders.
Kitchen shop
Knives, aprons, pantry goods and recipe books sold online or at the end of class.
Email & SMS campaigns
New class announcements, voucher reminders and Christmas offers sent to the right people.
A website that sells classes
Hand-built, quick on mobile, with the class calendar and voucher shop up front, built to rank for 'cooking classes near me'.
03The systems
The big ones
Your whole cooking school, on one system.
These are the systems cooking schools ask us about most. Each one works on its own and they get properly clever when they're joined up.
Class booking
Classes that book and fill themselves.
Guests pick a class, see how many spots are left and pay on the spot. Cancellations go straight to the waitlist and reminders go out on their own, so benches stay full without you living in your inbox.
- Live class calendar on your website
- Solo, couples and group tickets
- Online payment with Stripe
- Waitlists that fill freed spots
- Cancellation and transfer rules
- Email and SMS reminders
- Last-minute offers to your list
- Repeat and term class bookings
- Guest list and bench plan per class
Gift vouchers
Vouchers that sell themselves and never get lost.
Sell dollar-value or class-specific vouchers online with a gift message and instant delivery. Every voucher has its own code and balance, so redeeming one is part of booking a class instead of a hunt through a spreadsheet.
- Dollar value or specific class vouchers
- Unique codes generated automatically
- Instant e-vouchers with gift messages
- Printable or posted gift cards
- Redeem at online checkout
- Part-used balances tracked
- Expiry dates and reminder emails
- Voucher liability report for your accountant
- Christmas and Mother's Day campaigns
Dietary & ingredients
No surprises at the bench. No guessing at the market.
Dietary needs and allergies are captured at booking and land on the chef's prep sheet by bench. Your recipes scale to the live headcount, so the shopping list writes itself with every swap already accounted for.
- Dietary questions at booking
- Missing info chased automatically
- Allergy flags on the prep sheet
- Recipe library with per-guest quantities
- Shopping lists from live headcounts
- Gluten-free and vegan swaps built in
- Lists grouped by supplier
- Pantry stock and reorder alerts
- Food cost per class
Corporate & private events
Team building quotes in minutes, not days.
Corporate teams, hens parties and birthdays fill in one enquiry form that builds the quote around numbers, menu and add-ons. Deposits, final numbers, dietaries and invoices all follow on without a single chasing email.
- Enquiry form with live pricing
- Menu and package choices
- Drinks and add-on options
- Online deposits and balances
- Final numbers and dietaries collected
- Run sheets for the kitchen team
- Invoices into Xero or MYOB
- Purchase order details for corporates
- Repeat bookings for regular clients
Staff & follow-up
The right chefs on, the next class booked.
Chefs, guest chefs and kitchen hands are rostered against each class and confirm from their phones. After class, guests get their recipes, a thank-you and a nudge toward the next one.
- Chef and assistant rosters per class
- Guest chef bookings
- Shift confirmations by SMS
- Hours exported for payroll
- Open and close kitchen checklists
- Recipe packs sent after class
- Review requests to Google
- Next class suggestions
- Birthday and anniversary offers
04How it changes
Before and after
A Christmas voucher rush, wolloped.
Here's how December could change. Every cooking school is different, so we map yours first.
Before
- Voucher orders arrive by phone, email and Facebook
- Codes typed into a spreadsheet one by one
- Cards printed and posted by hand at night
- January redemptions checked against the spreadsheet
- A guest's allergy only comes up at the bench
- Shopping list guessed from last month's numbers
After
- Vouchers sold online around the clock
- Codes and balances created automatically
- E-vouchers delivered instantly with a gift message
- Redeemed right in the booking form
- Dietary needs captured when they book
- Ingredients listed from the real headcount
05Services
Everything under one roof
Software, websites and systems for cooking schools.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for cooking schools
Built around how your cooking school actually runs: class booking & calendar, gift vouchers and the admin in between, in one system you own.
Websites for cooking schools
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Cooking school system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for cooking schools
Dietary & allergy capture and ingredient & shopping lists: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Rezdy, FareHarbor and Bookwhen so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your cooking school, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside booking platforms you're happy with or replace the ones holding you back.
- Rezdy
- FareHarbor
- Bookwhen
- Eventbrite
- Humanitix
- Square
- Shopify
- WooCommerce
- Stripe
- Xero
- MYOB
- Mailchimp
- Klaviyo
- Twilio SMS
- Google Calendar
- Google Workspace
- Zoom
- Deputy
- Google Business Profile
- Canva
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your cooking school: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time in your kitchen on a class night and in the office on a Monday, then work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your classes, vouchers, recipes, dietaries, events, staff, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before the Christmas voucher rush.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things cooking schools ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can vouchers be used for any class?
Yes. Vouchers can be a set dollar value or tied to a specific class. Customers redeem them when booking online and any leftover balance stays on the code for next time.
Can it work out our shopping list?
Yes. Your recipes are stored with per-guest quantities, so the system scales them to the live headcount and adds dietary swaps. You get a list grouped by supplier before you head to the market.
How do we make sure we know about allergies before class?
Dietary and allergy questions are part of the booking. If a guest skips them or a voucher holder books a mate in, the system chases them before class and flags anything serious on the chef's prep sheet.
We already use Rezdy or FareHarbor. Do we have to switch?
No. If your booking platform is doing its job we build around it, adding vouchers, dietaries, ingredient lists and events on top. If it's holding you back we'll show you what replacing it would involve before anything changes.
Can corporate clients get a quote without emailing us?
Yes. An enquiry form builds the quote from numbers, menu and add-ons, then takes the deposit. Final numbers and dietaries are collected closer to the day and invoices go to Xero or MYOB.
How much does a cooking school system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online vouchers or a class calendar can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most cooking schools we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a cooking school problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.