Class booking
Terms and workshops.
Art school class bookings, materials & exhibitions
Art schools: classes booked, materials ready. Terms, workshops and exhibitions.
Class bookings by phone, materials lists emailed and exhibitions organised by hand. We build booking and exhibition systems for art schools.
Looking for art class booking software?
Art schools run terms, workshops and exhibitions. We build booking systems with materials lists and student showcases.
Wollopit builds enrolment systems, parent and student portals, booking tools and websites for art schools around how you actually teach and run things. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers, so you can spend more time teaching and less time on admin.
01The problems
What we hear from art schools
Does your art school have these problems? Here's how we'd fix them.
Most art schools we talk to spend their evenings on enrolment emails, invoices and spreadsheets instead of the work they love.
- The problemBookings by phoneCalls.How we fix itOnline class booking.
- The problemMaterials listsStudents arrive unprepared.How we fix itMaterials lists sent automatically.
- The problemTerm enrolmentsPaper.How we fix itTerm enrolments.
- The problemWorkshopsSold separately.How we fix itWorkshop bookings.
- The problemExhibitionsOrganised by hand.How we fix itOnline student gallery.
- The problemKids classesParent info scattered.How we fix itParent details captured.
02What we build
Solutions
What we build for art schools. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Materials lists
Sent before class.
Term enrolments
Online.
Workshop sales
One-off classes.
Student gallery
Work showcased.
Parent details
For kids classes.
03How it changes
Before and after
A new term, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Phone bookings
- Materials list emailed
- Students unprepared
- Exhibition by hand
After
- Booked online
- List sent automatically
- Students ready
- Gallery online
04Services
Everything under one roof
Software, websites and systems for art schools.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for art schools
Built around how your art school actually runs: class booking, materials lists and the admin in between, in one system you own.
Websites for art schools
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Art school system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for art schools
Term enrolments and workshop sales: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Google Workspace, Microsoft 365 and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your art school, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Google Workspace
- Microsoft 365
- Stripe
- Xero
- Zoom
- Mailchimp
- Twilio SMS
- Google Calendar
- Canva
- YouTube
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your art school: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things art schools ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can students sell their work through the gallery?
Yes. Student works can be listed for sale if you want.
How much does it cost?
It depends on what you need, so we quote up front once we understand your art school. No surprise invoices, no lock-in and you own what we build.
Can families pay and enrol online?
Yes. Enrolments, payments, payment plans, sibling discounts and reminders can all run online without anyone chasing them.
How do you handle children's information?
Carefully. Access is restricted to the people who need it, connections are encrypted and we only collect what's actually needed, following the Australian Privacy Principles.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most art schools we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an art school problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.