Recurring lessons
Weekly slots.
Tutoring lesson scheduling, packages & progress notes
Tutors: lessons booked, progress shared, payments sorted. Less admin, more teaching.
Lessons arranged by text, packages tracked by memory and parents asking how it's going. We build scheduling and progress systems for tutors.
Looking for tutoring scheduling software?
Tutoring runs on regular lessons and parent confidence. We build recurring scheduling, packages and progress notes parents can see.
Wollopit builds enrolment systems, parent and student portals, booking tools and websites for tutors around how you actually teach and run things. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers, so you can spend more time teaching and less time on admin.
01The problems
What we hear from tutors
Does your tutoring business have these problems? Here's how we'd fix them.
Most tutors we talk to spend their evenings on enrolment emails, invoices and spreadsheets instead of the work they love.
- The problemLessons by textRescheduling chaos.How we fix itRecurring booking.
- The problemPackages by memoryLessons unpaid.How we fix itPackages tracked.
- The problemParents want updatesAsk after each lesson.How we fix itProgress notes shared.
- The problemOnline lessonsLinks sent manually.How we fix itOnline lesson links.
- The problemMultiple tutorsMatching students.How we fix itTutor matching.
- The problemCancellationsLate notice.How we fix itCancellation rules.
02What we build
Solutions
What we build for tutors. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Packages
Prepaid lessons.
Progress notes
Shared with parents.
Online lessons
Links automatic.
Tutor matching
By subject and level.
Cancellation rules
Fair policies.
03How it changes
Before and after
Exam term, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Text to reschedule
- Package count unclear
- Parent asks for update
- Link forgotten
After
- Rescheduled online
- Package tracked
- Notes shared
- Link sent
04Services
Everything under one roof
Software, websites and systems for tutors.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for tutors
Built around how your tutoring business actually runs: recurring lessons, packages and the admin in between, in one system you own.
Websites for tutors
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Tutoring business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for tutors
Progress notes and online lessons: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Google Workspace, Microsoft 365 and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your tutoring business, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Google Workspace
- Microsoft 365
- Stripe
- Xero
- Zoom
- Mailchimp
- Twilio SMS
- Google Calendar
- Canva
- YouTube
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your tutoring business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things tutors ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can parents book for more than one child?
Yes. Family accounts handle multiple students.
How much does it cost?
It depends on what you need, so we quote up front once we understand your tutoring business. No surprise invoices, no lock-in and you own what we build.
Can families pay and enrol online?
Yes. Enrolments, payments, payment plans, sibling discounts and reminders can all run online without anyone chasing them.
How do you handle children's information?
Carefully. Access is restricted to the people who need it, connections are encrypted and we only collect what's actually needed, following the Australian Privacy Principles.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most tutors we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a tutoring business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.