Online practice tests
Timed tests by exam type with sections, countdowns and instant marking for multiple choice.
Exam tutoring software: practice tests & parent reports
Exam tutors: practice tests that show progress. Mark less, teach more.
Practice papers marked at the kitchen table, parents texting to ask how their kid is tracking and mock exam bookings living in an email thread. We build practice test, marking, reporting and booking systems for exam tutors that all talk to each other, then we host them and look after them.
Looking for exam practice test software that also keeps parents in the loop?
Exam tutoring is a numbers game with a deadline. Selective entry, OC, scholarship, NAPLAN, HSC, VCE, QCE and UCAT prep all come down to the same thing: lots of timed practice, honest marking and spotting the weak topics before test day. Most tutors run it on photocopied papers, a red pen, a spreadsheet of scores and a lot of late nights. Then a parent asks how their child is going and you're digging through a folder to answer.
Wollopit builds custom software for exam tutoring businesses. Students sit practice tests online or on paper. Multiple choice marks itself and every answer is tagged to a topic. Parents get a progress report that shows the trend, not just last week's score. Bookings, mock exam days, invoices and resources sit in the same system. We connect the tools you already use, replace the ones that get in the way and look after the lot on our own servers.
01The problems
What we hear from exam tutors
Does your exam tutoring business have these problems? Here's how we'd fix them.
Most exam tutors we talk to are brilliant at getting kids over the line. The admin around it is what eats the evenings, especially in the run-up to test day.
- The problemMarking every paper by handForty practice papers a week, marked with a red pen at the kitchen table after the last lesson.How we fix itOnline practice tests that mark multiple choice instantly. Paper tests get entered or scanned in seconds.
- The problemParents keep asking how they're trackingA text on Sunday night asking if their child is ready. You scroll through a folder to find the last three scores.How we fix itA parent portal with scores over time, topic strengths and your notes, updated after every test.
- The problemWeak topics are a guessYou know Mia struggles with ratios but you couldn't say exactly which question types or how often.How we fix itEvery question tagged by topic and skill so the system shows each student's weak spots and what to set next.
- The problemTimed conditions are hard to fakeKids do practice papers at home with the TV on and the answer key in the back of the book.How we fix itTimed online tests with a countdown, locked sections and no peeking at answers until it's submitted.
- The problemMock exam days run on emailBooking forty kids into a Saturday mock means an email chain, a bank transfer check and a printed name list.How we fix itMock exam bookings with online payment, seat plans, sign-in at the door and results sent home.
- The problemLesson bookings by textFamilies swap times by text, double up on Thursday and forget the holiday intensive started Monday.How we fix itOnline booking for regular lessons, make-ups and holiday intensives with SMS and email reminders.
- The problemQuestion bank in a hundred Word docsYears of good questions spread across folders, USB sticks and old printouts nobody can find.How we fix itOne searchable question bank by subject, topic, difficulty and exam type, ready to build a test in minutes.
- The problemResources emailed again and againWorksheets, writing prompts and worked solutions attached to emails that get lost in a family inbox.How we fix itA student portal with resources by week, video explanations and worked solutions released after each test.
- The problemWriting tasks pile upPersuasive and creative writing pieces need real feedback, so they sit in a pile waiting for a quiet night.How we fix itOnline writing submissions with a marking rubric, comment bank and scores that feed straight into the report.
- The problemParents want to know where their child sitsA raw score means little without knowing how everyone else sitting the same paper went.How we fix itAnonymous cohort rankings and percentiles for mock exams so families see where they stand.
- The problemInvoicing every termTerm fees, casual lessons and mock exam fees worked out on a spreadsheet then typed into Xero.How we fix itTerm invoices, payment plans and card payments through Stripe that land in Xero automatically.
02What we build
Solutions
What we build for exam tutors. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Question bank
Your questions sorted by subject, topic, difficulty and exam, with passages, diagrams and worked solutions.
Topic analysis
Every answer tagged to a skill so you see each student's weak spots and where the whole class is slipping.
Parent progress reports
Scores over time, topic strengths, tutor notes and next steps in a portal or emailed as a PDF.
Writing task marking
Online submissions, rubric scoring, a comment bank and feedback returned the same week.
Mock exam days
Bookings, payments, seat plans, sign-in and results sent to families.
Cohort rankings
Anonymous percentiles for mock exams so parents see where their child sits against the group.
Lesson & class booking
Regular weekly spots, make-ups, holiday intensives and waitlists with SMS reminders.
Student resource portal
Worksheets, video explanations and worked solutions released week by week.
Online lessons
Zoom or Teams links on every booking with recordings saved to the student's page.
Enrolment & placement tests
New families enrol online, sit a placement test and land in the right class.
Term billing & payments
Term invoices, payment plans and card payments through Stripe, synced to Xero or MYOB.
Parent messages
Class updates, test reminders and results notices by email and SMS from one place.
A website that ranks
Fast on mobile and built to show up for 'selective school tutor near me' and your suburb, with enrolments built in.
03The systems
The big ones
Your whole tutoring business, on one system.
These are the systems exam tutors ask us about most. Each one works on its own and they get properly clever when they're joined up.
Practice tests & marking
Set a test once. It marks itself.
Build a practice test from your question bank in minutes, then set it for a class or one student. Multiple choice marks instantly and every answer is tagged to a topic. The only marking left is the work that actually needs a tutor.
- Timed tests with countdowns
- Sections for reading, maths, thinking skills and writing
- Instant marking for multiple choice
- Answers locked until submitted
- Paper tests entered or scanned in
- Passages, diagrams and images
- Randomised question order
- Retakes with fresh questions
- Worked solutions released after
- Works on laptops and tablets
Parent progress reports
Parents see the improvement. You skip the Sunday texts.
Every test, writing task and tutor note flows into a progress report families can open any time. They see the trend over the term, the topics that are improving and what you're working on next.
- Score trends across the term
- Topic strengths and gaps
- Tutor comments and next steps
- Parent portal login
- PDF reports emailed each term
- Cohort percentile for mocks
- Siblings under one family login
- Attendance next to results
- Report templates in your branding
- Alerts when new results land
Topic analysis & question bank
Know exactly where each kid is slipping.
Every question in your bank is tagged by topic, skill and difficulty. The system shows which ones each student keeps getting wrong and builds a targeted practice set to fix it.
- Searchable question bank
- Tags by topic, skill and difficulty
- Exam type: OC, selective, scholarship, NAPLAN
- Weak spot heatmap per student
- Class-wide problem topics
- Targeted practice sets built for you
- Question performance stats
- Flag confusing questions
- Import from your existing Word docs
- Shared bank across tutors
Mock exams
Mock exam days without the email chain.
Families book and pay for mock exam sessions online and you see every seat filled. On the day students sign in at the door and sit the paper under real conditions. Results go home with a cohort ranking.
- Online bookings and payments
- Room capacity limits
- Seat plans and name lists
- QR sign-in at the door
- Paper or online sitting
- Results and rankings sent home
- Cohort percentiles
- Supervisor run sheets
- Waitlists when full
- Reminder SMS the night before
Bookings & billing
Lessons booked, reminded and paid.
Weekly spots, make-up lessons and holiday intensives on one calendar families can book into themselves. Term invoices and payment plans go out on their own and land in Xero.
- Recurring weekly bookings
- Make-up lesson credits
- Holiday intensive enrolments
- Online lessons with Zoom links
- SMS and email reminders
- Term invoices and payment plans
- Card payments through Stripe
- Synced to Xero or MYOB
- Overdue payment reminders
- Tutor timetables and availability
04How it changes
Before and after
Practice test week, wolloped.
Here's how a typical practice test week could change. Every tutoring business runs differently, so we map yours first.
Before
- Photocopy thirty papers on Monday
- Mark them at the kitchen table on Thursday night
- Type scores into a spreadsheet
- Guess which topics the class is weak in
- A parent texts on Sunday asking how it went
- Hunt through a folder to answer
After
- Test set online for the class in two minutes
- Multiple choice marked as each kid submits
- Scores land on each student's record
- Topic analysis shows the class gaps
- Parents see the result in their portal
- You only mark the writing
05Services
Everything under one roof
Software, websites and systems for exam tutors.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for exam tutors
Built around how your exam tutoring business actually runs: online practice tests, question bank and the admin in between, in one system you own.
Websites for exam tutors
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Exam tutoring business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for exam tutors
Topic analysis and parent progress reports: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Google Workspace, Microsoft 365 and Google Classroom so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your exam tutoring business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside tutoring platforms you're happy with or replace the ones holding you back.
- Google Workspace
- Microsoft 365
- Google Classroom
- Microsoft Teams
- Zoom
- Google Calendar
- Google Forms
- Stripe
- Square
- Xero
- MYOB
- Mailchimp
- Twilio SMS
- Canva
- YouTube
- TutorBird
- Teachworks
- Calendly
- Google Business Profile
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your exam tutoring business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit in on a lesson, a marking night and a mock exam day, then work out what's actually eating your time.
- 02
Archi-tech
We plan it before writing code: your exams, question bank, students, families, bookings, billing, hosting and cost.
- 03
Build
Real engineering shown to you early and often. Usually practice tests and marking first, so you get a win before the next test season.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things exam tutors ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can we write our own questions?
Yes. Your questions, passages and diagrams go into your own bank. We can bring in what you already have in Word or PDF so years of work isn't wasted.
Can students still sit tests on paper?
Yes. Hand out paper tests as usual and enter or scan the answers. The marking, topic analysis and reports work exactly the same.
Does it work for OC, selective, scholarship and NAPLAN prep?
Yes. Tests are set up by exam type with their own sections and timing. HSC, VCE, QCE and UCAT prep work too.
What about writing tasks?
Writing still needs a tutor's eye. We give you a rubric, a comment bank and quick scoring that feeds straight into the parent report.
Is student information kept private?
Yes. Each family only sees their own children and tutors only see their own students. Everything is hosted securely on our managed servers.
Do we have to switch from our current booking platform?
No. If TutorBird, Teachworks or your current setup is doing its job we build around it. If it's holding you back we'll show you what replacing it would involve before anything changes.
How much does an exam tutoring system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online practice tests or parent reports can be quick. Bigger systems are planned in stages so you get the first win early, ideally before your next exam season.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most exam tutors we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an exam tutoring business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.