Casual bookings
Online with cut-offs.
After school care booking & CCS billing support
After school care: bookings families can change themselves. Casual and permanent sessions sorted.
Casual bookings by phone, sign-in sheets and billing that confuses families. We build booking systems for after school care.
Looking for after school care booking software?
OSHC families need flexible bookings. We build systems for casual and permanent sessions, sign-in and clear family billing.
Wollopit builds enrolment systems, parent and student portals, booking tools and websites for after school care services around how you actually teach and run things. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers, so you can spend more time teaching and less time on admin.
01The problems
What we hear from after school care services
Does your after school care service have these problems? Here's how we'd fix them.
Most after school care services we talk to spend their evenings on enrolment emails, invoices and spreadsheets instead of the work they love.
- The problemCasual bookings by phoneCalls at 3pm.How we fix itOnline casual bookings.
- The problemPermanent changesEmails.How we fix itSelf-service changes.
- The problemSign-in sheetsPaper.How we fix itDigital sign-in.
- The problemBilling confusionFamilies query statements.How we fix itClear statements.
- The problemHoliday programsBookings chaotic.How we fix itHoliday program bookings.
- The problemCapacityOverbooked days.How we fix itSession caps.
02What we build
Solutions
What we build for after school care services. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Permanent bookings
Changed by families.
Digital sign-in
Arrivals and departures.
Family statements
Clear breakdowns.
Holiday programs
Excursions booked.
Session caps
Ratios respected.
03How it changes
Before and after
A holiday program week, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Phone bookings
- Paper sign-in
- Excursion forms lost
- Statement queries
After
- Online bookings
- Digital sign-in
- Permissions online
- Clear statements
04Services
Everything under one roof
Software, websites and systems for after school care services.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for after school care services
Built around how your after school care service actually runs: casual bookings, permanent bookings and the admin in between, in one system you own.
Websites for after school care services
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
After school care service system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for after school care services
Digital sign-in and family statements: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Google Workspace, Microsoft 365 and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your after school care service, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Google Workspace
- Microsoft 365
- Stripe
- Xero
- Zoom
- Mailchimp
- Twilio SMS
- Google Calendar
- Canva
- YouTube
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your after school care service: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things after school care services ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Does it handle Child Care Subsidy?
We work alongside your approved CCS software, handling bookings and family-facing parts.
How much does it cost?
It depends on what you need, so we quote up front once we understand your after school care service. No surprise invoices, no lock-in and you own what we build.
Can families pay and enrol online?
Yes. Enrolments, payments, payment plans, sibling discounts and reminders can all run online without anyone chasing them.
How do you handle children's information?
Carefully. Access is restricted to the people who need it, connections are encrypted and we only collect what's actually needed, following the Australian Privacy Principles.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most after school care services we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an after school care service problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.