Educator app
Attendance and notes.
Family day care software: educators, families & CCS
Family day care: educators, families and paperwork in one place. Educators, enrolments and compliance.
Educators sending timesheets by email, compliance visits tracked in spreadsheets and families chasing updates. We build family day care systems that connect the scheme to every educator's home.
Looking for family day care management software?
Family day care schemes support many educators working from their own homes. Attendance, subsidies, compliance and family communication all need joining up. We build systems that do it.
Wollopit builds enrolment systems, parent and student portals, booking tools and websites for family day care services around how you actually teach and run things. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers, so you can spend more time teaching and less time on admin.
01The problems
What we hear from family day care services
Does your family day care service have these problems? Here's how we'd fix them.
Most family day care services we talk to spend their evenings on enrolment emails, invoices and spreadsheets instead of the work they love.
- The problemAttendance by emailEducators send attendance in different ways.How we fix itEducator app for sign-in and sign-out.
- The problemSubsidy records messyCCS data is pieced together.How we fix itAttendance that flows into subsidy records.
- The problemCompliance visitsVisits and checks are tracked loosely.How we fix itVisit scheduling with checklists.
- The problemEducator vacanciesFamilies can't find places.How we fix itVacancy finder for families.
- The problemParent updatesUpdates are sent by text.How we fix itParent app with photos and notes.
- The problemEducator documentsCertificates expire unnoticed.How we fix itDocument expiry tracking.
02What we build
Solutions
What we build for family day care services. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Enrolments
Online with documents.
Subsidy records
From attendance.
Compliance visits
Scheduling and checklists.
Vacancy finder
For families.
Parent app
Updates and photos.
03How it changes
Before and after
A scheme of 40 educators, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Attendance by email
- Visit in a spreadsheet
- Certificate expired
- Parent texting
After
- Attendance in the app
- Visit scheduled
- Expiry reminder
- Update in the parent app
04Services
Everything under one roof
Software, websites and systems for family day care services.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for family day care services
Built around how your family day care service actually runs: educator app, enrolments and the admin in between, in one system you own.
Websites for family day care services
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Family day care service system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for family day care services
Subsidy records and compliance visits: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Google Workspace, Microsoft 365 and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your family day care service, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Google Workspace
- Microsoft 365
- Stripe
- Xero
- Zoom
- Mailchimp
- Twilio SMS
- Google Calendar
- Canva
- YouTube
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your family day care service: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things family day care services ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Does it work with the Child Care Subsidy system?
We connect to approved third-party software where needed, so attendance flows through without double entry.
How much does it cost?
It depends on what you need, so we quote up front once we understand your family day care service. No surprise invoices, no lock-in and you own what we build.
Can families pay and enrol online?
Yes. Enrolments, payments, payment plans, sibling discounts and reminders can all run online without anyone chasing them.
How do you handle children's information?
Carefully. Access is restricted to the people who need it, connections are encrypted and we only collect what's actually needed, following the Australian Privacy Principles.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most family day care services we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a family day care service problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.