Online enrolment
Classes by level.
Swim school enrolments, levels & make-up lessons
Swim schools: levels, enrolments and make-ups sorted. Parents see progress.
Enrolments by phone, swimmer levels on clipboards and make-up lessons arranged by hand. We build enrolment and level systems for swim schools.
Looking for swim school management software?
Swim schools manage classes by level, make-ups and term billing. We build systems that handle it and show parents progress.
Wollopit builds enrolment systems, parent and student portals, booking tools and websites for swim schools around how you actually teach and run things. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers, so you can spend more time teaching and less time on admin.
01The problems
What we hear from swim schools
Does your swim school have these problems? Here's how we'd fix them.
Most swim schools we talk to spend their evenings on enrolment emails, invoices and spreadsheets instead of the work they love.
- The problemEnrolments by phoneReception busy.How we fix itOnline enrolment.
- The problemLevels on clipboardsParents unsure of progress.How we fix itLevel tracking shared.
- The problemMake-up lessonsArranged by hand.How we fix itSelf-service make-ups.
- The problemBillingTerm fees chased.How we fix itDirect debits.
- The problemClass capacityOverfull classes.How we fix itCaps per level.
- The problemAssessment daysManual.How we fix itAssessment records.
02What we build
Solutions
What we build for swim schools. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Level tracking
Progress for parents.
Make-up booking
Self-service.
Direct debits
Term or monthly.
Class caps
By level.
Assessments
Recorded per swimmer.
03How it changes
Before and after
A new term, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Phone enrolments
- Levels on clipboards
- Make-ups by phone
- Fees chased
After
- Online enrolment
- Levels shared
- Make-ups self-booked
- Debits automatic
04Services
Everything under one roof
Software, websites and systems for swim schools.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for swim schools
Built around how your swim school actually runs: online enrolment, level tracking and the admin in between, in one system you own.
Websites for swim schools
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Swim school system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for swim schools
Make-up booking and direct debits: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Google Workspace, Microsoft 365 and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your swim school, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Google Workspace
- Microsoft 365
- Stripe
- Xero
- Zoom
- Mailchimp
- Twilio SMS
- Google Calendar
- Canva
- YouTube
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your swim school: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things swim schools ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can parents see what skills their child is working on?
Yes. Level skills and progress notes are visible to parents.
How much does it cost?
It depends on what you need, so we quote up front once we understand your swim school. No surprise invoices, no lock-in and you own what we build.
Can families pay and enrol online?
Yes. Enrolments, payments, payment plans, sibling discounts and reminders can all run online without anyone chasing them.
How do you handle children's information?
Carefully. Access is restricted to the people who need it, connections are encrypted and we only collect what's actually needed, following the Australian Privacy Principles.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most swim schools we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a swim school problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.