School portal
Bookings and numbers.
Outdoor education software: school camps, forms & groups
Outdoor education: every student's forms in before the bus. Camps, forms and groups together.
Medical forms on paper, group lists rebuilt in spreadsheets and staff rosters changing daily. We build outdoor ed systems that get schools organised before camp starts.
Looking for school camp management software?
School camps involve schools, students, parents, instructors and lots of risk paperwork. We build systems that collect forms, allocate groups and keep staff organised.
Wollopit builds enrolment systems, parent and student portals, booking tools and websites for outdoor education providers around how you actually teach and run things. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers, so you can spend more time teaching and less time on admin.
01The problems
What we hear from outdoor education providers
Does your outdoor education provider have these problems? Here's how we'd fix them.
Most outdoor education providers we talk to spend their evenings on enrolment emails, invoices and spreadsheets instead of the work they love.
- The problemPaper medical formsForms arrive late or incomplete.How we fix itOnline forms with reminders to parents.
- The problemGroup lists by handActivity groups are built in spreadsheets.How we fix itGroup allocation tools.
- The problemDietary needs missedKitchen gets lists late.How we fix itDietary reports for the kitchen.
- The problemStaff rostersInstructors are rostered by phone.How we fix itStaff rosters by activity.
- The problemRisk documentsRisk assessments are scattered.How we fix itRisk docs stored per program.
- The problemSchool bookingsSchools book by email.How we fix itSchool booking portal.
02What we build
Solutions
What we build for outdoor education providers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Parent forms
Medical and consent.
Group allocation
Activities and cabins.
Kitchen reports
Dietary needs.
Staff rosters
By activity.
Risk documents
Per program.
03How it changes
Before and after
A Year 9 camp, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Medical form missing
- Group spreadsheet
- Kitchen surprised
- Roster by phone
After
- Form submitted online
- Groups allocated
- Dietary report sent
- Roster published
04Services
Everything under one roof
Software, websites and systems for outdoor education providers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for outdoor education providers
Built around how your outdoor education provider actually runs: school portal, parent forms and the admin in between, in one system you own.
Websites for outdoor education providers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Outdoor education provider system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for outdoor education providers
Group allocation and kitchen reports: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Google Workspace, Microsoft 365 and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your outdoor education provider, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Google Workspace
- Microsoft 365
- Stripe
- Xero
- Zoom
- Mailchimp
- Twilio SMS
- Google Calendar
- Canva
- YouTube
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your outdoor education provider: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things outdoor education providers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can parents fill in forms on their phones?
Yes. Forms are mobile-friendly with reminders until they're done, so the school isn't chasing paper.
How much does it cost?
It depends on what you need, so we quote up front once we understand your outdoor education provider. No surprise invoices, no lock-in and you own what we build.
Can families pay and enrol online?
Yes. Enrolments, payments, payment plans, sibling discounts and reminders can all run online without anyone chasing them.
How do you handle children's information?
Carefully. Access is restricted to the people who need it, connections are encrypted and we only collect what's actually needed, following the Australian Privacy Principles.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most outdoor education providers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an outdoor education provider problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.