Field data capture
Notes, sketches, photos and observations captured on a tablet and synced to the job from site.
Surveying software: field data, jobs, quotes & portals
Surveyors: from the field to the client without the retyping. Data captured once, reported properly.
Field notes get retyped back at the office, photos sit on somebody's personal phone, jobs live on a whiteboard and builders ring at 4pm wanting a set out tomorrow. We build field-to-office systems for surveying businesses that carry every job from quote to plan delivery. Then we host them and look after them.
Looking for surveying job management and reporting software?
A survey job changes hands at least five times. Enquiry, quote, field crew, drafting, checking, lodgement, delivery. Every handover is a chance for a note to go missing or a file to land in the wrong folder. It's also a chance for a client to ring and ask where their plan is. Most surveying businesses hold it all together with a whiteboard, a shared drive full of folders called FINAL_v3 and a senior surveyor who remembers everything.
Wollopit builds custom software for surveyors around how your practice actually runs. Field notes, photos and observations are captured on site and land on the right job. The job moves itself from field to drafting to checking. Quotes come from templates by survey type and lot. Clients and builders see progress and download plans from a portal. Lodgements get followed up before they stall. We work alongside your survey and CAD software rather than replacing it. Then we look after the lot on our own servers.
01The problems
What we hear from surveyors
Does your surveying business have these problems? Here's how we'd fix them.
Most surveying businesses we talk to are precise in the field and run the office on memory, whiteboards and email threads. It works fine until two crews turn up to the same site.
- The problemField notes retyped in the officeSketches, offsets and notes come back on paper or in a field book and someone spends the afternoon typing them up.How we fix itNotes, sketches and photos captured on a tablet on site and synced straight to the job before the ute's back.
- The problemPhotos on personal phonesPeg photos, mark evidence and site conditions sit in a crew member's camera roll and never make it to the file.How we fix itPhotos taken in the app are tagged to the job, the location and the time automatically.
- The problemJobs on a whiteboardNobody can say at a glance which jobs are waiting on field, sitting in drafting or stuck at council.How we fix itA job pipeline from enquiry to delivery that everyone can see, with each job moving stage as the work is done.
- The problemQuotes built from scratchA contour and detail survey for a standard house block gets priced from nothing every time.How we fix itQuote templates by survey type, lot size and terrain, with fees and disbursements filled in and sent in minutes.
- The problemClients chase their plansOwners, builders and planners ring or email to ask if their survey is done yet.How we fix itA client portal showing job status with plan and report downloads the moment they're signed off.
- The problemCrews and instruments juggled by phoneTwo jobs need the same GNSS rover and nobody notices until the morning.How we fix itOne calendar for field crews, vehicles and instruments so a job can't be booked without the gear to do it.
- The problemSet out requests at the last minuteBuilders text for a set out tomorrow and the request gets lost between the phone and the diary.How we fix itA set out request form for builders that drops into the schedule with the site details and plans attached.
- The problemLodgements followed up by handPlans sit with council or the titles office for weeks and nobody knows who's meant to be chasing.How we fix itLodgement tracking with dates, reference numbers and reminders when something has gone quiet too long.
- The problemFiles scattered everywhereRaw data on a USB, the CAD file on someone's desktop and the final PDF in an email.How we fix itEvery job gets one home for raw data, drawings, reports and correspondence, linked to your existing file storage.
- The problemCalibration and service dates missedAn instrument's due for calibration and the paperwork is in a drawer.How we fix itAn instrument register with calibration certificates, service history and reminders before anything lapses.
- The problemInvoicing lags behind the workJobs are finished for weeks before anyone notices they haven't been billed.How we fix itInvoices raised at milestones or on delivery and sent straight to Xero or MYOB.
- The problemSafety paperwork on clipboardsPrestarts, SWMS and roadside traffic notes are filled in on paper and rarely seen again.How we fix itPrestart checklists and SWMS signed on the tablet before work starts, stored against the job.
02What we build
Solutions
What we build for surveyors. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Job pipeline
Every job's stage visible at a glance, from enquiry through field, drafting, checking and delivery.
Quote templates
Fees by survey type, lot size and terrain with disbursements and terms built in.
Client portal
Status updates, plan downloads and invoices for owners, builders and planners.
Builder set out requests
A request form for regular builders that books straight into the field schedule.
Crew & instrument scheduling
Field teams, vehicles and instruments booked together on one calendar.
Lodgement tracking
Council and titles lodgements with references, dates and follow-up reminders.
Job file hub
Raw data, drawings, reports and emails in one place per job, linked to Dropbox or SharePoint.
Instrument register
Calibration certificates, service history and due-date reminders for every instrument.
Report builder
Site data and photos pulled into branded survey reports and letters without the copy and paste.
Prior job search
Find every past job on a street, lot or plan number on a map before you quote.
Field safety checklists
Prestarts, SWMS and vehicle checks signed on site and stored against the job.
Milestone invoicing
Invoices raised at each stage or on delivery and synced to Xero or MYOB.
A website that gets the work
Quick on mobile, with a quote request form and built to rank for 'surveyor near me' and your area.
03The systems
The big ones
Your whole practice, on one system.
These are the systems surveying businesses ask us about most. Each one stands on its own and they get properly useful once they're joined up.
Field data capture
Captured on site. On the job before you're back.
Your field crew records notes, sketches, photos and mark evidence on a tablet or phone against the right job. It syncs when there's signal and waits patiently when there isn't. Drafting opens the job and everything's already there.
- Works offline and syncs later
- Notes and sketches on a tablet
- Photos tagged to job, location and time
- Mark and peg evidence records
- Raw data files attached from the instrument
- Job briefs and plans available on site
- Field checklists by survey type
- Prestarts and SWMS signed before starting
- Crew sign-off when field work is done
Job pipeline
Every job, every stage, off the whiteboard.
A live board of every job from enquiry to delivery. Jobs move to drafting when the field crew signs off and to checking when the drafter's done. Anyone in the office can see what's stuck and why.
- Stages from enquiry to delivery
- Jobs move when work is signed off
- Due dates and overdue flags
- Assigned surveyor and drafter
- Notes and emails kept on the job
- Waiting-on flags for client or council
- Map view of active jobs
- Workload by person and stage
- Past job search by street or lot
Quoting
Quotes out the same day, priced properly.
Templates for each survey type with fees that adjust by lot size, terrain and access. Pull up past jobs nearby to see what it took last time. Accepted quotes become jobs without anyone retyping the details.
- Templates by survey type
- Fees by lot size and terrain
- Disbursements and search fees included
- Past jobs nearby shown on a map
- Branded quote PDFs
- Online acceptance
- Accepted quotes become jobs
- Follow-up reminders on open quotes
- Win rate by survey type
Crew & instrument scheduling
The right crew with the right gear on the right site.
Field crews, vehicles and instruments on one calendar. Book a job and the gear comes with it, so two crews never need the same rover on the same morning. Builders' set out requests drop straight in.
- Crew calendar by day and week
- Instruments and vehicles booked with jobs
- Clash warnings for shared gear
- Builder set out request form
- Job locations on a map for run planning
- SMS confirmations to site contacts
- Weather and access notes
- Instrument calibration reminders
- Crew hours from timesheets
Client portal & lodgements
Clients stop ringing. Lodgements stop stalling.
Owners, builders and planners log in to see where their job is up to and download plans the moment they're signed off. Council and titles lodgements are tracked with references and reminders so nothing sits quietly for a month.
- Job status for every client
- Plan and report downloads
- Invoices and online payment
- Builder accounts with all their jobs
- Automatic emails at each stage
- Lodgement references and dates
- Reminders when a lodgement goes quiet
- Requests for information tracked
- Delivery history kept on the job
04How it changes
Before and after
A subdivision survey, wolloped.
Here's how a two-lot subdivision could change. Every practice works a bit differently, so we map yours first.
Before
- Quote built from scratch in Word
- Notes and sketches written in the field book
- Retyped in the office the next day
- Job moved on the whiteboard when someone remembers
- Lodgement chased when the client complains
- Client rings to ask for the plan
After
- Quote sent from a template the same day
- Notes and photos captured on the tablet
- Synced to the job before the crew's back
- Job moves to drafting automatically
- Lodgement reminder flags it at 14 days
- Plan downloaded from the portal
05Services
Everything under one roof
Software, websites and systems for surveyors.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for surveyors
Built around how your surveying business actually runs: field data capture, job pipeline and the admin in between, in one system you own.
Websites for surveyors
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Surveying business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for surveyors
Quote templates and client portal: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Trimble Business Center, Leica Infinity and 12d Model so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your surveying business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on and work alongside your survey and CAD software. Where something's holding you back we'll show you the alternative.
- Trimble Business Center
- Leica Infinity
- 12d Model
- AutoCAD Civil 3D
- Topcon MAGNET
- Xero
- MYOB
- Microsoft 365
- SharePoint
- Google Workspace
- Dropbox
- Nearmap
- Google Maps
- Queensland Globe
- SPEAR
- Procore
- Deputy
- Stripe
- Twilio SMS
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your surveying business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with your field crews, drafters and office team to see where jobs slow down between site and delivery.
- 02
Archi-tech
We plan it before writing code: your survey types, job stages, field data, file storage, lodgements, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually field capture or the job pipeline first so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things surveyors ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it connect with our survey and CAD software?
Often, yes. We can import and export common data formats and attach raw and drawing files to the job, so Trimble, Leica, 12d or Civil 3D stay part of your workflow.
Does field capture work without phone signal?
Yes. The field app works offline and syncs when the tablet finds signal again, so rural and acreage jobs aren't a problem.
Do we have to switch our existing platforms?
No. If your survey software, accounting and file storage are doing their job we build around them. If something's holding you back we'll show you what replacing it would involve before anything changes.
Can builders request set outs themselves?
Yes. Regular builders can get their own login to request set outs, attach plans and see every job they have with you.
Can we track council and titles lodgements?
Yes. Each lodgement gets its reference, dates and status, with reminders when something has gone quiet for too long.
How much does a surveying system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller pieces like quote templates or a job board can be quick. Bigger systems are built in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most surveyors we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a surveying business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.