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Engineering calculator & report software for firms

Engineers: calculators that write the report for you. Inputs in, branded report out.

The calcs live in a spreadsheet only one person trusts. Reports get pasted into Word by hand and builders ring three times a week asking where their certificate is. We build engineering calculators, reporting, checking, inspection and project tools that turn your methods into consistent, branded documents. Then we host them and look after them.

Tell us what's slowing you down →Try the live demo →Or call0423 011 252

Looking for engineering calculator, report or project software built around how your firm works?

Every engineering firm has a folder of spreadsheets doing the real work. Footing sizes, beam checks, retaining walls, bracing, wind loads. They're powerful and they're fragile. One person built them, nobody else touches the hidden tabs and there are four copies called FINAL on the server. Then the results get copied into a Word template, someone else checks it by email and the Form 15 gets filled in by hand again.

Wollopit builds custom engineering software around how your firm actually designs, checks and certifies. Your methods become tested web calculators that produce branded reports. Checking and sign-off are recorded in the system. Site inspections get logged on a phone and certificates go out the same day. Fees, timesheets and drawing revisions sit alongside the job. We connect the tools you already like, replace the ones holding you back and host the lot, so your engineers can get back to engineering.

01The problems

What we hear from engineers

Does your engineering firm have these problems? Here's how we'd fix them.

Most firms we talk to have brilliant engineers and a back office held together with spreadsheets, Word templates and a shared inbox. It works fine until the person who built the spreadsheet goes on leave.

  • The problemSpreadsheets only one person trustsCritical calcs live in workbooks with hidden tabs, hard-coded cells and a macro nobody dares open.
    How we fix itYour calculators rebuilt as tested web tools with checked inputs, clear assumptions and results matched against the original.
  • The problemReports formatted by handResults get copied out of Excel into a Word template, then the table breaks and the logo moves.
    How we fix itBranded PDF reports generated straight from the calculation, with inputs, clauses referenced, diagrams and results laid out the same way every time.
  • The problemNobody knows which version is currentRetaining Wall v7 FINAL (2).xlsx is on the server next to v8 and somebody used v6 last week.
    How we fix itOne central calculator with version history, so every report records exactly which version and standard it ran on.
  • The problemChecking is an email chainCalcs go back and forth by email, markups get lost and nobody can prove who checked what.
    How we fix itBuilt-in checking steps with comments, revisions and a sign-off record per calculation.
  • The problemCertificates filled in by handForm 15s and Form 16s get retyped from the calcs and the inspection notes, then emailed out whenever someone gets to it.
    How we fix itCertificates populated from the job details and signed off by the RPEQ in the system, ready to send in minutes.
  • The problemInspection bookings by phoneBuilders ring from site wanting a footing inspection tomorrow and the booking lives on a sticky note.
    How we fix itOnline inspection bookings for builders with available slots, job lookup and SMS confirmations.
  • The problemSite notes in a notebookPhotos sit on an engineer's phone and the notes get written up back at the office two days later.
    How we fix itA site inspection app with checklists, photos and markups that turns into a branded inspection report on the spot.
  • The problemFee proposals take foreverEvery quote starts from an old Word doc and a guess at the hours.
    How we fix itA fee proposal builder with standard scopes, rates and exclusions that becomes the project budget once it's accepted.
  • The problemFees blown before anyone noticesTimesheets are entered on Friday and nobody sees the job is 140% spent until it's invoiced.
    How we fix itHours tracked against each stage of the fee with alerts before a job goes over and variations raised properly.
  • The problemDrawings and revisions everywhereDrawings, certificates and calcs scattered across the server, Dropbox and email attachments.
    How we fix itA project register with documents, revisions and transmittals so everyone knows what was issued and when.
  • The problemRFIs lost in the inboxBuilders send questions to whichever engineer they know and the answer never makes it to the file.
    How we fix itA client and builder portal where RFIs are logged, answered and kept against the job.
  • The problemThe same small enquiries every weekBeam for a reno, a retaining wall, a deck. Each one takes a phone call before anyone knows what's needed.
    How we fix itSmart enquiry forms and simple client calculators that capture the right details and bring in work.
02What we build

Solutions

What we build for engineers. Usually all talking to each other.

Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.

01

Web-based engineering calculators

Your methods turned into reliable online tools with validated inputs, units and limits that stop silly mistakes.

02

Automatic branded reports

Calculations output as tidy PDFs with your logo, inputs, clause references, sketches and results.

03

Version control & standards tracking

One source of truth with history, so you know which version and which edition of the standard every report used.

04

Checking & RPEQ sign-off

Checker comments, revisions and sign-off recorded per calculation, ready for your audit trail.

05

Certificates & compliance forms

Form 15s, Form 16s and your own certificates filled from the job and sent the moment they're signed.

06

Site inspection app

Checklists, photos, markups and notes on a phone that become a report before you're back in the ute.

07

Inspection bookings

Builders book footing, slab and frame inspections online with slots by area and SMS reminders.

08

Fee proposals

Standard scopes, rates and exclusions turned into a proposal in minutes, accepted online.

09

Project budgets & timesheets

Hours against each fee stage, WIP at a glance and invoices straight into Xero or MYOB.

10

Project & drawing registers

Documents, revisions, approvals and transmittals tracked on every job.

11

Client & builder portal

Clients and builders see their documents, certificates, RFIs and invoices without ringing the office.

12

Client calculators & enquiry forms

Simple public tools and smart forms that capture the details you need and turn into leads.

13

CPD & registration records

RPEQ and CPD hours, registrations and expiry reminders kept for every engineer.

14

A website that wins work

Hand-built, quick on mobile, showing your services and projects, built to rank for engineers in your area.

03The systems

The big ones

Your whole practice, on one system.

These are the systems engineering firms ask us about most. Each works on its own and they get properly clever when they're joined up.

Calculators & reports

Inputs in. Branded report out.

We start from the spreadsheets you already trust and rebuild them as proper web calculators. Inputs are checked as you go and the report writes itself in your branding, with every assumption and clause reference shown.

  • Built from your existing spreadsheets
  • Results tested against the originals
  • Input validation, units and limits
  • Clause references and assumptions shown
  • Sketches and diagrams in the report
  • Branded PDF reports in one click
  • Version history on every calculator
  • Standard edition recorded per report
  • Calcs saved against the project
  • Re-run with new inputs in seconds

Checking & sign-off

Every calc checked. Every check recorded.

Calculations move from designer to checker to RPEQ inside the system. Comments and revisions stay with the calc so you can show exactly who checked what and when.

  • Designer, checker and RPEQ roles
  • Comments pinned to inputs and results
  • Revisions with change notes
  • Sign-off locked to the calc version
  • Checking queue for each engineer
  • Overdue check reminders
  • Full audit trail per project
  • Signed reports issued automatically

Inspections & certificates

Inspect on site. Certificate out by lunch.

Builders book inspections online and the engineer gets the job on their phone with the drawings attached. Checklists, photos and notes turn into an inspection report and the certificate is filled and ready to sign before they leave site.

  • Online booking for builders
  • Inspection runs grouped by area
  • Approved drawings on the phone
  • Checklists for footings, slabs and frames
  • Photos with markups and notes
  • Works with patchy site signal
  • Inspection reports generated on site
  • Form 16s filled from the inspection
  • SMS confirmations and reminders

Fees & timesheets

Know a job is going over before it does.

Fee proposals become project budgets the moment they're accepted. Hours land against each stage so you can see what's spent, what's left and when to raise a variation.

  • Fee proposal builder with standard scopes
  • Online acceptance
  • Budgets split by stage
  • Timesheets on desktop or phone
  • Spent versus fee at a glance
  • Alerts before a stage goes over
  • Variations raised and tracked
  • Invoices into Xero or MYOB
  • WIP and debtor reports

Projects & portal

Every drawing, revision and RFI in one place.

A project register keeps calcs, drawings, certificates and transmittals together with their revisions. Clients and builders get a portal to grab documents and ask questions without ringing the office.

  • Drawing and document register
  • Revision history and status
  • Transmittals logged automatically
  • RFIs logged and answered on the job
  • Client and builder logins
  • Certificates and invoices in the portal
  • Links to SharePoint or Dropbox
  • Search across every past job
04How it changes

Before and after

A design check, wolloped.

Here's how a routine design could change. Every firm works a bit differently, so we map yours first.

Before

  1. Hunt for the latest spreadsheet on the server
  2. Enter the inputs by hand and hope nobody broke a formula
  3. Copy results into a Word template and fix the formatting
  4. Email it around for checking and chase the reply
  5. Retype the job details into a Form 15
  6. Builder rings asking where it is

After

  1. Open the calculator from the job
  2. Inputs validated as you go
  3. Branded report generated instantly
  4. Checker comments and signs off in the system
  5. Certificate filled from the job and signed
  6. Builder gets it in the portal with an SMS
05Services

Everything under one roof

Software, websites and systems for engineers.

Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.

Custom software for engineers

Built around how your engineering firm actually runs: web-based engineering calculators, automatic branded reports and the admin in between, in one system you own.

Websites for engineers

Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.

Engineering firm system upgrades

Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.

Apps and portals for engineers

Version control & standards tracking and checking & RPEQ sign-off: customer and staff portals that work on any phone without an app store.

Integrations and automation

We connect Microsoft Excel, Microsoft 365 and SharePoint so information moves on its own and nobody retypes it.

Hosting, support and care

Managed hosting, updates, backups and security for your engineering firm, looked after by the people who built it.

06Integrations

Connections

Plays nicely with what you already use.

We connect to the software you rely on, work alongside the design and project tools you're happy with or replace the ones holding you back.

  • Microsoft Excel
  • Microsoft 365
  • SharePoint
  • Google Workspace
  • Dropbox
  • Xero
  • MYOB
  • Synergy
  • WorkflowMax
  • Procore
  • Aconex
  • Autodesk Construction Cloud
  • Bluebeam
  • SpaceGass
  • Tekla Structural Designer
  • RAPT
  • Mathcad
  • DocuSign
  • Twilio SMS
  • Google Maps
07How we work

The process

Some people dip their toe in. We turn up in a rebreather.

We get properly below the surface of your engineering firm: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.

  1. 01

    Think

    We sit with your engineers, drafters and admin, open up the spreadsheets that matter and work out what's actually slowing the firm down.

  2. 02

    Archi-tech

    We plan it before writing code: your calcs, reports, checking steps, certificates, projects, hosting and cost.

  3. 03

    Build

    Real engineering, shown to you early and often. Usually the most-used calculator first, tested against your spreadsheet so you get a win quickly.

  4. 04

    Look after

    We host it, maintain it and update calcs when standards change. When something breaks you call the people who built it.

08Questions

FAQ

Things engineers ask us.

Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.

Can you rebuild our existing spreadsheets exactly?

Yes. We start from your spreadsheets and test the new calculator against them with your own past jobs, so the results match before anyone relies on it.

What happens when an Australian Standard changes?

We update the calculator and keep the old version on record. Every report shows which version and which edition of the standard it ran on, so past jobs stay traceable.

Can it produce our Form 15s and Form 16s?

Yes. We can fill the certificates you issue from the job, calc and inspection details, then the RPEQ reviews and signs them in the system before they go out.

Who's responsible for the engineering?

You are, same as now. We build the tool around your methods and test it with you. Your engineers still check and sign off the design.

We already use Synergy or WorkflowMax. Do we have to switch?

No. If your project or accounting software is doing its job, we build around it and connect to it. If it's holding you back, we'll show you what replacing it would involve before anything changes.

Can it work with SpaceGass or our other analysis software?

We don't replace your analysis packages. Where they export results we can bring them into reports and the project record so nothing gets retyped.

How much does it cost?

It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.

How long does it take?

A single calculator with a branded report can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.

Who looks after it once it's built?

We do. We host it on our own managed servers and keep it updated, backed up and secure. When you need something you ring the people who built it.

We already have systems. Can you upgrade them instead of starting again?

Usually, yes. Most engineers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.

Contact

Got an engineering firm problem? Consider it wolloped.

Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.

Call0423 011 252 Emailprojects@wollopit.com.au
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