Project dashboards
Cost, progress, plant and labour by job against budget, so you see a blowout while you can still fix it.
Civil contractor software: dashboards, dockets & claims
Civil contractors: every job's numbers on one screen. Dig more, chase less.
Daily diaries in a ute glovebox, plant hours on carbon-copy dockets, quantities in somebody's spreadsheet and a progress claim pieced together from scraps the night before it's due. We build project dashboards and field tools for civil contractors that capture plant, labour and progress every day, then we host them and look after them.
Looking for civil construction software that tracks plant, labour and progress across every job?
Civil jobs live and die on quantities, plant hours and labour. Run three or four jobs at once and the data is everywhere: diaries on paper, timesheets in a group chat, hire dockets in the foreman's pocket and quantities in a spreadsheet only the PM understands. By the time it's all pulled together the month's gone, the claim is late and the margin is a guess.
Wollopit builds custom software for civil contractors around how your jobs actually run. Foremen fill in the diary, hours and quantities on a phone before they knock off. Plant and labour land on the right cost code. Claims and variations build themselves from what was recorded on site. We connect the tools you already use, replace the ones holding you back and host the lot on our own servers, so you can get back to moving dirt.
01The problems
What we hear from civil contractors
Does your civil contracting business have these problems? Here's how we'd fix them.
Most civil outfits we talk to are brilliant on the tools and run the office on paper, spreadsheets and late nights. It holds together until claim week.
- The problemDaily diaries on paperDiaries get written up in the ute, half of them days late. When a delay claim comes up nobody can find the page that proves the rain day.How we fix itDigital diaries on a phone with weather pulled in automatically, photos, visitors, delays and instructions, signed off before knock-off.
- The problemPlant hours go missingMachine hours sit on paper dockets that get wet, lost or handed in a fortnight late. Hire gear stays on site for weeks after it's needed.How we fix itPlant hours logged daily by job and cost code, hire dates tracked and off-hire reminders before you pay for another idle week.
- The problemLabour never hits a cost codeTimesheets come in by text and photo, then someone retypes them for payroll. Nobody knows what the drainage crew actually cost.How we fix itCrew hours entered on site against the right activity, approved by the foreman and pushed to payroll in Xero or MYOB.
- The problemQuantities live in a spreadsheetMetres of pipe, cubes of fill and square metres of seal get compiled from diaries at month end. Half of it is a guess.How we fix itQuantities logged in the field against your schedule of rates, with running totals per item and lot.
- The problemProgress claims take daysClaim week means chasing foremen, reconciling spreadsheets and hoping it all adds up before the cut-off.How we fix itClaims generated from recorded quantities and approved variations, ready to check and send in an hour.
- The problemVariations never get claimedExtra work done on a verbal instruction from the superintendent, then forgotten. The money walks out the gate.How we fix itSite instructions captured with photos on the spot, priced as variations and tracked until they're approved and paid.
- The problemSubbie and hire dockets scatteredTrucks, hire plant and subbies hand over dockets in every format imaginable. Matching them to invoices is a week's work.How we fix itDockets photographed or entered digitally on site, matched to the job and checked against the invoice when it lands.
- The problemSafety paperwork in a folderPre-starts, SWMS sign-ons and toolbox talks on paper that nobody reads until an incident or an audit.How we fix itDigital pre-starts, SWMS sign-ons, toolbox talks and incident reports with everything filed by job and date.
- The problemPlant services slipA defect gets written on a pre-start and never actioned. Services and rego renewals get missed until a machine goes down mid-job.How we fix itPlant pre-starts that raise defects automatically, service schedules by hours and rego and inspection reminders.
- The problemTomorrow's allocation by phoneEvery afternoon is a phone tree working out who's going where with which machine and float.How we fix itAn allocation board for crews, plant and floats. Everyone gets tomorrow's job, address and start time by SMS.
- The problemQuality records thrown togetherITPs, hold points and test results are scattered when the principal wants a lot closed out.How we fix itITPs on site with hold and witness points, test results attached and lots closed out with a full record.
- The problemTickets and inductions expireSomeone turns up on a job with an expired ticket or no site induction and the whole crew gets stood down.How we fix itA competency register with tickets, licences and inductions, expiry alerts and a check before anyone's allocated.
02What we build
Solutions
What we build for civil contractors. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Digital daily diaries
Weather, crews, plant, deliveries, delays, visitors and photos captured on site and signed off daily.
Timesheets & cost codes
Crew hours by job and activity, foreman approval and payroll-ready exports to Xero or MYOB.
Plant register & hours
Owned and hired plant, daily hours by cost code, internal hire rates and off-hire tracking.
Plant maintenance
Pre-start checks, defects, services by hours, rego and inspection reminders and a full machine history.
Crew & plant allocation
A drag-and-drop board for tomorrow's crews, machines and floats with SMS to everyone on it.
Quantity capture
Progress logged in the field against your schedule of rates, by item, lot and chainage.
Progress claims
Claims built from recorded quantities and approved variations, formatted the way your principal wants them.
Variations & site instructions
Instructions captured with photos, priced, sent for approval and tracked through to payment.
Subbie & hire dockets
Truck, hire and subcontractor dockets collected on site and matched to invoices before you pay.
Truck & load tracking
Load counts, tip dockets and cartage by truck and job so the haulage invoice actually checks out.
Safety forms & SWMS
Pre-starts, SWMS sign-ons, toolbox talks, inspections and incident reports on any phone.
ITPs & quality lots
Inspection and test plans with hold points, test results attached and lot close-out records.
Competency register
Tickets, licences, VOCs and site inductions with expiry alerts and checks at allocation.
Client & principal reports
Weekly progress reports, photo logs and contract reporting shaped to council or principal formats.
03The systems
The big ones
Your whole civil operation, on one system.
These are the systems civil contractors ask us about most. Each one works on its own and they get properly useful once they're joined up.
Project dashboards
Every job's numbers on one screen.
Cost, progress, plant and labour for every job, pulled from what your crews record on site each day. You see which job is bleeding before month end, not after the claim goes in.
- Cost against budget by job and cost code
- Earned value from recorded quantities
- Plant and labour hours by activity
- Variations pending, approved and claimed
- Claim status and cash forecast
- Weather and delay days logged
- Drill down from job to day to docket
- Office and site logins
- Works on a phone or a big screen
Field diaries & dockets
The site diary, out of the glovebox.
Foremen fill in the diary, crew hours, plant hours and dockets on a phone in ten minutes before knock-off. It works in dead spots and syncs when they're back in range.
- Weather pulled in automatically
- Crew and plant on site today
- Photos with time and location
- Delays, visitors and deliveries
- Superintendent instructions captured
- Hire and truck dockets photographed
- Works offline in dead spots
- Foreman sign-off each day
- Searchable diary history for disputes
Plant management
Know where every machine is and what it's costing.
Owned and hired plant in one register with hours booked to jobs and cost codes every day. Pre-starts raise defects, services are scheduled by hours and hire gear gets off-hired before it eats your margin.
- Owned and hired plant register
- Daily hours by job and cost code
- Internal hire rates for job costing
- Pre-start checks on a phone
- Defects raised and tracked to fixed
- Services due by hours or date
- Rego and inspection reminders
- Off-hire reminders for hired gear
- Telematics hours where available
- Full history per machine
Labour & allocation
Tomorrow sorted without the phone tree.
Allocate crews, plant and floats on one board and everyone gets their job, address and start time by SMS. Hours come back against the right cost codes and flow into payroll without retyping.
- Drag-and-drop allocation board
- Crews, machines and floats together
- SMS with job, address and start time
- Ticket and induction checks on allocation
- Timesheets by job and activity
- Foreman approval on site
- Payroll exports to Xero or MYOB
- Leave and availability shown
- Labour hire and subbie crews included
Quantities, claims & variations
A claim built from what actually got done.
Quantities logged in the field roll straight into your schedule of rates. Approved variations drop in alongside them and the claim comes out in your principal's format, ready to check and send.
- Schedule of rates loaded per job
- Quantities by item, lot and chainage
- Running totals against contract
- Site instructions to priced variations
- Variation approvals tracked
- Claims in your principal's format
- Supporting photos and dockets attached
- Claim deadlines and reminders
- Invoices pushed to Xero or MYOB
Safety & quality
Paperwork the principal can't fault.
Pre-starts, SWMS sign-ons, toolbox talks and incidents on any phone, filed by job and date. ITPs, hold points and test results live with the lot they belong to, so close-out is a click instead of a scavenger hunt.
- Daily pre-starts and sign-ons
- SWMS read and signed on site
- Toolbox talks with attendance
- Incident and near-miss reports
- Site inspections and actions
- ITPs with hold and witness points
- Test results attached to lots
- Lot close-out records
- Competency register with expiry alerts
- Audit-ready exports by job
04How it changes
Before and after
A month-end claim, wolloped.
Here's how claim week could change. Every civil outfit runs its jobs a bit differently, so we map yours first.
Before
- Diaries collected from a box in each ute
- Plant hours copied off wet dockets
- Timesheets retyped from texts and photos
- Quantities compiled in a spreadsheet at midnight
- Variations remembered half the time
- Claim takes three days and goes in late
After
- Diaries synced every afternoon
- Plant hours already on the right cost code
- Approved timesheets flowed into payroll
- Quantities logged on site all month
- Approved variations already in the claim
- Claim checked and sent in an hour
05Services
Everything under one roof
Software, websites and systems for civil contractors.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for civil contractors
Built around how your civil contracting business actually runs: project dashboards, digital daily diaries and the admin in between, in one system you own.
Websites for civil contractors
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Civil contracting business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for civil contractors
Timesheets & cost codes and plant register & hours: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Procore so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your civil contracting business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside construction platforms you're happy with or replace the ones holding you back.
- Xero
- MYOB
- Procore
- Assignar
- Payapps
- Viewpoint Jobpac
- Aconex
- HammerTech
- SafetyCulture
- Teletrac Navman
- Microsoft 365
- Microsoft Project
- Google Workspace
- Dropbox
- Deputy
- Employment Hero
- Twilio SMS
- Google Maps
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your civil contracting business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time on site with your foremen, in the yard and in the office, then work out where the data gets lost between the dirt and the claim.
- 02
Archi-tech
We plan it before writing code: your jobs, cost codes, plant, crews, schedules of rates, claim formats, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually diaries and dockets first, so you feel the win before your next claim.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things civil contractors ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it handle government and council contract reporting?
Yes. Claims, progress reports, ITPs and diaries can be shaped to the formats your principal, council or state road authority asks for.
Will it work in dead spots out on site?
Yes. Field tools are built to work offline. Foremen fill in diaries, hours and dockets with no signal and it syncs when they're back in range.
We already use Procore, Assignar or Jobpac. Do we have to switch?
No. If a platform is doing its job we build around it and connect to it. If it's holding you back we'll show you what replacing it would involve before anything changes.
Does it connect to our accounting and payroll?
Yes. Approved timesheets, claims and invoices can flow into Xero or MYOB, so nobody's retyping hours or claim totals.
Can it pull plant hours from our GPS trackers?
Usually. Where your telematics provider offers access we can pull engine hours and locations in, then match them to jobs and cost codes.
Can subbies and hire companies use it?
Yes. Subcontractors can log in to submit dockets, hours and safety sign-ons for your jobs without seeing anything else.
How much does a civil contracting system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller pieces like digital diaries or a plant register can be quick. Bigger systems are built in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated, backed up and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most civil contractors we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a civil contracting business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.