Load logging
Every load recorded from the truck with material, pickup, destination and time.
Excavation software: tip fees, loads & cartage logs
Excavation: every load and tip fee on the invoice. No more lost tip dockets.
Tip receipts end up in the glovebox, loads get counted from memory on Friday arvo and cartage gets underbilled. Day dockets come back with coffee rings on them. We build systems for excavation contractors that log every load, fee and machine hour against the job, then we host them and look after them.
Looking for excavation job tracking with tip and cartage logs?
Excavation margins don't disappear on the big stuff. They leak out in tip fees nobody charged back, the extra two loads that never made the docket, the hour of travel left off and the rock you hit at 1.2 metres that somehow ended up in the original price. By the time the invoice goes out, the office is piecing the job together from paper dockets, glovebox receipts and a few texts from the truck driver.
Wollopit builds custom excavation software around how your crew actually works. Operators and drivers log loads, hours and tip receipts on their phone as they go. Dockets get signed on site. Cartage calculates itself from the logged loads and every cost lands on the right job. Machines and trucks get booked together and quotes are built from real volumes. We connect it to Xero or MYOB and the tools you already use, then host and look after the lot.
01The problems
What we hear from excavation contractors
Does your excavation business have these problems? Here's how we'd fix them.
Most excavation businesses we talk to are flat out digging and running the paperwork out of the ute. It works until you realise how much never got billed.
- The problemTip receipts lostFees paid at the tip end up in the glovebox, the bin or the wash and never get charged back to the client.How we fix itDrivers snap the weighbridge ticket and it's attached to the job with the tonnage and fee pulled out.
- The problemLoads counted from memoryTruck loads get estimated at the end of the week and the number is always a bit light.How we fix itEach load logged with a tap: time, material, pickup and destination, straight from the truck.
- The problemCartage underbilledDistances, travel time and waiting at the tip aren't recorded so cartage is a guess.How we fix itCartage calculated from logged loads by trip, tonne, hour or zone, whatever your rates are.
- The problemPaper day docketsOperator hours on carbon books that come back late, get lost or aren't signed by the site super.How we fix itDigital dockets with hours, attachments and breaks, signed on the phone on site and emailed to the client.
- The problemContaminated soil headachesClassification reports, waste tracking and disposal receipts are scattered across emails and folders.How we fix itDisposal records per load with classification documents, receiving facility and tracking numbers in one place.
- The problemVariations that never get chargedHit rock, find an old footing or get asked to go deeper and it gets sorted with a handshake.How we fix itLog the variation on site with photos and a signature, then it flows onto the invoice automatically.
- The problemMachines and trucks out of syncThe excavator's on site at seven and the trucks show up at nine. Or the float is booked for the wrong day.How we fix itOne schedule for machines, trucks, floats and operators so every job has the right gear at the right time.
- The problemLoose quotesCut, fill and disposal estimated off a site walk and a gut feel, then the job runs over.How we fix itVolume-based quotes with bulking factors, disposal costs, cartage and machine hours priced properly.
- The problemPrestarts on paperMachine prestarts and service hours on scraps of paper or not done at all.How we fix itPhone prestarts per machine with defect photos, hour meter readings and service due alerts.
- The problemServices and locates paperworkBefore You Dig plans, SWMS and site inductions live in someone's inbox when the inspector asks.How we fix itLocates, SWMS, permits and induction records stored on the job and checked before work starts.
02What we build
Solutions
What we build for excavation contractors. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Tip receipt capture
Weighbridge tickets photographed to the job with tonnes and fees pulled out.
Cartage billing
Charges calculated from logged loads by trip, tonne, hour or zone.
Digital day dockets
Machine and operator hours, attachments and breaks signed on site.
Disposal & waste records
Classification reports, tracking numbers and receiving facility per load.
Plant & truck scheduling
Excavators, trucks, floats and operators booked together on one board.
Volume quoting
Cut, fill, bulking, disposal and cartage priced from real numbers.
Variations on site
Rock, extra depth and client changes logged with photos and signatures.
Machine prestarts & servicing
Phone prestarts, defects, hour meters and service due alerts.
Job costing
Hours, loads, tip fees, fuel and hire costs against every job in real time.
Invoicing to Xero or MYOB
Approved dockets and loads turned into invoices without retyping.
Site safety records
Before You Dig plans, SWMS, permits and inductions kept on the job.
03The systems
The big ones
Your whole excavation business, on one system.
These are the systems excavation contractors ask us about most. Each one works on its own and they get properly useful once they're joined up.
Tip & cartage logs
Every load and tip fee, tracked per job.
Drivers log each load from the cab in a couple of taps and snap the weighbridge ticket at the tip. Tonnes, fees and trips land on the right job straight away. Cartage works itself out from what was actually carted.
- One-tap load logging from the truck
- Weighbridge tickets photographed to the job
- Tonnes and tip fees pulled from receipts
- Material types: spoil, rock, clean fill, contaminated
- Pickup and destination for every load
- Cartage by trip, tonne, hour or zone
- Waiting time at the tip recorded
- Works with patchy coverage and syncs later
- Daily load totals per truck and job
Dockets & billing
Dockets signed on site. Invoices out the same day.
Operators fill in their docket on the phone with hours, attachments and breaks, then the site super signs it on the spot. Approved dockets join up with loads, tip fees and variations into an invoice that goes straight to Xero or MYOB.
- Machine and operator hours per day
- Attachments and wet hire or dry hire
- Signed on site by the client
- Docket copy emailed automatically
- Hourly, per load or per cubic metre billing
- Tip fees and cartage added automatically
- Variations pulled onto the invoice
- Invoices pushed to Xero or MYOB
- Unbilled work report for the office
Plant & truck scheduling
The excavator and the trucks turn up together.
One board for every machine, truck, float and operator. Drag a job onto a day and you can see what's free, who's licensed for it and when the float needs to move the gear. Crews get their job, address and site notes on their phone the night before.
- Machines, trucks, floats and operators on one board
- Combined bookings for dig and cart jobs
- Float moves planned between sites
- Operator tickets and licences checked
- Job details and site maps sent by SMS
- Rain days rescheduled in a few taps
- Machine availability and downtime shown
- Subcontract trucks added to the board
Quoting & variations
Quotes built on volumes, not vibes.
Enter the cut, fill and dig dimensions and the quote works out bulked volumes, loads, disposal, cartage and machine time at your rates. On site, variations get logged with photos and a signature so the extra work actually gets paid.
- Cut and fill volumes from dimensions
- Bulking factors by material
- Disposal costs by material and tip
- Cartage and truck numbers worked out
- Machine hours and float charges
- Rock and contingency allowances
- Quote templates for common jobs
- Online quote acceptance
- Site variations with photos and signatures
- Quoted versus actual on every job
Machines & safety
Prestarts, services and site paperwork sorted.
Operators do their prestart on the phone before they turn the key, with photos of any defects. Hour meters drive service alerts. Before You Dig plans, SWMS, inductions and disposal paperwork sit on the job where anyone can find them.
- Phone prestarts per machine
- Defect photos sent to the workshop
- Hour meter readings and service due alerts
- Rego and inspection reminders
- Before You Dig plans on the job
- SWMS and site induction records
- Operator tickets and expiry alerts
- Contaminated soil and waste records
04How it changes
Before and after
A site cut, wolloped.
Here's how a week-long site cut could change. Every excavation business runs a bit differently, so we map yours first.
Before
- Tip receipts stuffed in the glovebox
- Loads guessed at the end of the week
- Paper dockets come back a week late
- The rock you hit gets forgotten
- Cartage left off the invoice
- Margin gone and nobody knows where
After
- Weighbridge tickets photographed at the tip
- Every load logged from the truck
- Dockets signed on site on the day
- The rock variation logged with photos
- Cartage calculated from the logged loads
- Everything invoiced into Xero by Friday
05Services
Everything under one roof
Software, websites and systems for excavation contractors.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for excavation contractors
Built around how your excavation business actually runs: load logging, tip receipt capture and the admin in between, in one system you own.
Websites for excavation contractors
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Excavation business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for excavation contractors
Cartage billing and digital day dockets: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and QuickBooks so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your excavation business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside platforms you're happy with or replace the ones holding you back.
- Xero
- MYOB
- QuickBooks
- Procore
- Tradify
- ServiceM8
- simPRO
- Microsoft 365
- Google Workspace
- Dropbox
- Deputy
- Stripe
- Twilio SMS
- Google Maps
- Teletrac Navman
- Cat VisionLink
- Trimble
- Before You Dig Australia
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your excavation business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We ride along in the truck, stand on site with the operators and sit in the office to see where loads, fees and hours go missing.
- 02
Archi-tech
We plan it before writing code: your machines, trucks, rates, tips, dockets, quoting, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually load and tip logging first, so you stop leaking money on the next job.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things excavation contractors ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it handle hourly and per-load billing?
Yes. Jobs can be billed by the hour, per load, per tonne, per cubic metre or a mix. Tip fees and cartage can be passed through at cost or with your margin on top.
Does it work where there's no phone coverage?
Yes. Drivers and operators can log loads, dockets and prestarts offline and it all syncs once they're back in range.
Can it keep our contaminated soil paperwork in order?
Yes. Each load can carry its classification report, waste tracking details and the receiving facility, so you can pull the full record for any job when it's asked for.
Do we have to switch from the software we already use?
No. If Xero, Tradify, Procore or your telematics are doing their job, we build around them. If something's holding you back, we'll show you what replacing it would involve before anything changes.
We're only a couple of machines. Is this overkill?
Not at all. Plenty of smaller operators start with just load logging and digital dockets. You only build what's worth it for you.
How much does it cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like load logging or digital dockets can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most excavation contractors we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an excavation business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.