Application tracker
Stages, councils and dates per job.
Town planning application trackers & client portals
Town planners: every application, deadline and document tracked. No more chasing council by memory.
Applications tracked in spreadsheets, RFI deadlines in calendars and clients asking for updates. We build application tracking and client systems for town planners.
Looking for development application tracking software?
Planning consultancies juggle many applications at different stages with different councils. We build trackers that keep deadlines, documents and clients in line.
Wollopit builds project portals, compliance registers, quoting tools and websites for town planners around how your sites actually run. We connect the systems you already use, replace the ones holding you back and look after the lot on our own servers, so the office and the site finally see the same numbers.
01The problems
What we hear from town planners
Does your town planning consultancy have these problems? Here's how we'd fix them.
Most town planners we talk to are running big jobs on spreadsheets, paper dockets and group chats. It works, right up until an audit or a dispute.
- The problemApplications in spreadsheetsStatus is hard to see across jobs.How we fix itA tracker for every application and stage.
- The problemRFI deadlines missedCouncil requests have tight timeframes.How we fix itDeadline reminders per application.
- The problemDocuments scatteredReports and plans live in many folders.How we fix itDocuments organised per application.
- The problemClients chase updatesDevelopers ring for status.How we fix itClient portals with progress.
- The problemConsultant coordinationEngineers and ecologists are chased by email.How we fix itConsultant tasks tracked per job.
- The problemFee trackingFees and disbursements aren't tracked.How we fix itFees and costs per application.
02What we build
Solutions
What we build for town planners. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Deadline reminders
RFIs and statutory periods tracked.
Document management
Plans and reports per application.
Client portals
Progress visible to clients.
Consultant tasks
Inputs from other consultants tracked.
Fee tracking
Fees and disbursements recorded.
03How it changes
Before and after
An RFI deadline, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- RFI arrives in an inbox
- Deadline added to a calendar
- Consultants chased by email
- Client rings for an update
After
- RFI logged with a deadline
- Reminders scheduled
- Consultant tasks assigned
- Client sees progress
04Services
Everything under one roof
Software, websites and systems for town planners.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for town planners
Built around how your town planning consultancy actually runs: application tracker, deadline reminders and the admin in between, in one system you own.
Websites for town planners
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Town planning consultancy system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for town planners
Document management and client portals: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Procore so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your town planning consultancy, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Xero
- MYOB
- Procore
- Microsoft 365
- Google Workspace
- Dropbox
- Deputy
- Stripe
- Twilio SMS
- Google Maps
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your town planning consultancy: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things town planners ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it track applications across many councils?
Yes. Each application records its council, references and contacts, with reporting across all of them.
How much does it cost?
It depends on what you need, so we quote up front once we understand your town planning consultancy. No surprise invoices, no lock-in and you own what we build.
Can it work alongside the software we already use?
Usually, yes. We connect to your accounting, project and rostering tools and only replace what's holding you back. If something should go we'll explain why before anything changes.
Will it work on site with bad reception?
Yes. Field tools can save everything on the device and sync when the phone finds signal again, so nobody loses a docket or a photo.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most town planners we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a town planning consultancy problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.