Club & team portals
Every club, school and team gets its own branded page with their range, pricing and deadline.
Sports store software: team orders, uniforms & stock
Sports stores: team orders without the spreadsheet. Sell more kit, chase less cash.
Team orders turn up as a coach's spreadsheet with half the sizes missing. Names get misspelt on forty jerseys and the website says you've got boots you sold last Tuesday. We build team ordering portals, printing workflows and stock systems for independent sports stores that all talk to each other. Then we host them and look after them.
Looking for team uniform ordering software for your sports store?
An independent sports store is really three businesses under one roof: a retail shop, an online store and a uniform supplier to every club and school in town. The retail side mostly runs fine. The team side runs on emails, coach spreadsheets, cash in envelopes and a printer waiting on a size list that's still three players short.
Wollopit builds custom software around how your store actually runs. Each club gets its own portal where players pick sizes, type their own name and number and pay up front. Orders close on the deadline and go to your printer as a clean list. Your POS and online store share one stock count. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from sports stores
Does your sports store have these problems? Here's how we'd fix them.
Most sports stores we talk to are brilliant at fitting a pair of boots and stuck chasing forty under-12s for their sizes. Not their fault. The usual tools just aren't built for team kit.
- The problemTeam orders on spreadsheetsThe coach emails a spreadsheet with half the sizes blank and three players listed twice. You retype it into an order.How we fix itA portal for every club where each player orders their own kit. You get one clean list sorted by size.
- The problemNames misspelt on jerseys'Mcdonald' or 'MacDonald'? Someone guesses, it gets printed and you wear the cost of the reprint.How we fix itPlayers type and confirm their own name and number. Duplicate numbers get flagged before anything hits the press.
- The problemChasing paymentsThe coach collects cash in an envelope. Two families never pay and you're left holding unpaid shirts.How we fix itPlayers pay online when they order with card, Afterpay or a club-funded code. No payment, no order.
- The problemWrong sizes orderedKids order the size they wore last year. Half the team's shorts come back for exchange.How we fix itSize charts per garment, fitting days at the store or club and a sample size kit clubs can book.
- The problemLate orders hold up the batchOne straggler means the whole team's order sits waiting. Round one arrives and they're still in training tops.How we fix itOrder deadlines per team with automatic reminders. The batch closes on time and late players join a top-up order.
- The problemPrinting and embroidery chaosJob sheets on paper, logos buried in someone's inbox and no idea which orders are at the printer.How we fix itA decoration job board with artwork files, print positions and status from ordered to printed to collected.
- The problemOnline stock is wrongThe website sells boots that went out the door on Saturday. You refund and apologise.How we fix itYour POS and online store share one stock count, updated with every sale in store or online.
- The problemClub pricing done from memoryEvery club has a different discount and staff can never remember who gets what at the counter.How we fix itClub accounts with their own pricing and member discounts that apply automatically in store and online.
- The problemPre-season indents on gut feelSupplier indents for next season get worked out from a hunch and last year's invoices.How we fix itSales history by club, range and size so you know exactly what to indent and how many of each size.
- The problemCollection day is a messForty bags on the floor, parents turning up at random and nobody knows which orders are packed.How we fix itOrders bagged by player with an SMS when ready and a pickup list ticked off on a tablet. Or one bulk drop-off to the club.
- The problemRestrings on paper tagsRacquet restrings and bat repairs tracked on a tag that falls off. Customers ring to ask if it's ready.How we fix itA workshop job list with string, tension and due date. Customers get an SMS the moment it's done.
02What we build
Solutions
What we build for sports stores. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Name & number entry
Players type and confirm their own name and number with checks for duplicates and character limits.
Online payments
Card, Apple Pay, Afterpay or club-funded codes, so nothing gets ordered until it's paid.
Size guides & fitting days
Size charts per garment, bookable fitting sessions and a sample kit clubs can borrow.
Order deadlines & reminders
Each team gets a close date. Reminders go out on their own and the batch locks on time.
Decoration job board
Printing and embroidery jobs with artwork, print positions and status from ordered to collected.
Top-up orders
New players mid-season order through the same link and join the next batch.
Collection & delivery
Orders bagged by player, SMS when ready, pickup lists on a tablet or bulk drop-off to the club.
POS & online stock sync
One stock count across the shop and website with click and collect and low-stock alerts by size.
Club pricing & accounts
Club discounts, invoiced accounts for schools and statements straight into Xero or MYOB.
Indent planning
Pre-season supplier indents built from real sales by club, range and size.
Workshop jobs
Restrings, bat knocking, boot repairs and fittings tracked with an SMS when ready.
A website that sells
Hand-built, quick on mobile, synced to your stock and built to rank for 'sports store near me'.
03The systems
The big ones
Your whole sports store, on one system.
These are the systems sports stores ask us about most. Each one works on its own and they get properly clever when they're joined up.
Team ordering
Every player orders their own kit.
Each club or school gets its own page with their uniform range, their pricing and their deadline. Players pick a size, type their name and number and pay. You get one clean order instead of a coach's spreadsheet.
- Branded page per club or school
- Range and pricing per team
- Name and number entry with checks
- Duplicate number warnings
- Payment taken at checkout
- Order deadlines per team
- Automatic reminder emails and SMS
- Coach view of who's ordered
- Top-up orders mid-season
- Orders exported by size
Sizing & printing
Names spelt right the first time.
Players confirm their own spelling, sizes come with a proper chart and every order lands on a decoration job board. Your printer or embroiderer gets a clean list with artwork attached. You can see exactly where each batch is up to.
- Size charts per garment
- Fitting day bookings
- Name confirmed before checkout
- Character limits per garment
- Logo and artwork files per club
- Print positions and colours
- Job sheets for printers and embroiderers
- Status from ordered to collected
- Reprint and fault tracking
Stock sync
One stock count, in store and online.
Sell a pair of boots at the counter and the website knows straight away. Click and collect, low-stock alerts and Google Shopping listings all come from the same numbers, so you stop refunding things you don't have.
- POS and online stock in sync
- Size and colour variants handled properly
- Click and collect
- Low-stock alerts by size
- Google Shopping feed from live stock
- Afterpay and Zip at checkout
- Shipping labels through StarShipIt
- Stocktake on a phone
Clubs & indents
Know every club and what they'll need next season.
Club pricing and school accounts apply themselves at the counter and online. Sales history by club, range and size turns pre-season indents into a calculation instead of a guess.
- Club pricing and member discounts
- Invoiced accounts for schools
- Statements into Xero or MYOB
- Sales history by club
- Size curves by team and age group
- Indent planner per supplier
- Reminders before each season
- Club and coach contact records
Collection & workshop
Pickups and repairs without the phone calls.
Orders get bagged and labelled by player. Families get an SMS when they're ready and staff tick them off on a tablet. Restrings and repairs run on the same list.
- Bags labelled by player and team
- SMS when orders are ready
- Pickup list on a tablet
- Bulk delivery to clubs
- Restring and repair jobs
- String and tension notes
- Due dates and SMS on completion
- Uncollected order reminders
04How it changes
Before and after
A club uniform order, wolloped.
Here's how an under-12s jersey order could change. Every store is different, so we map yours first.
Before
- Coach emails a spreadsheet full of gaps
- Ring parents to chase sizes and names
- Cash in envelopes with two families short
- Retype the whole list for the printer
- 'Mcdonald' printed instead of 'MacDonald'
- Round one arrives and they're in training tops
After
- Coach shares one link with the team
- Players pick sizes from a proper chart
- Everyone pays when they order
- Names typed and confirmed by players
- Deadline closes the batch and the printer gets a clean list
- An SMS goes out the day the jerseys are ready
05Services
Everything under one roof
Software, websites and systems for sports stores.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for sports stores
Built around how your sports store actually runs: club & team portals, name & number entry and the admin in between, in one system you own.
Websites for sports stores
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Sports store system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for sports stores
Online payments and size guides & fitting days: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Lightspeed, Square and Retail Express so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your sports store, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the POS you're happy with or replace the ones holding you back.
- Lightspeed
- Square
- Retail Express
- Shopify
- WooCommerce
- Stripe
- Afterpay
- Zip
- PayPal
- Xero
- MYOB
- Australia Post
- StarShipIt
- Sendle
- Klaviyo
- Mailchimp
- Google Merchant Center
- Google Business Profile
- PlayHQ
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your sports store: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time at the counter, in the back room and with a couple of your clubs, then work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your clubs, ranges, sizes, printing, stock, accounts, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually team ordering first, so you get a win before the next season kicks off.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things sports stores ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can clubs reorder for new players during the season?
Yes. Club portals stay open for top-up orders whenever you allow. New players order through the same link and join the next batch.
Can coaches see who hasn't ordered?
Yes. Coaches get a simple view of who's ordered and paid. Reminders go out on their own before the deadline.
Can the club pay instead of the players?
Yes. Orders can be paid by players, funded by the club with a code or put on an invoiced club account. Whatever suits the club.
Does it work with our printer or embroiderer?
Yes. Whether you decorate in house or send it out, the job board gives them a clean list with names, numbers, sizes and artwork.
Do we need to replace our POS or online store?
Usually not. We build around what works and connect to Lightspeed, Square, Retail Express, Shopify and WooCommerce so stock, pricing and club discounts stay in sync.
How much does a team ordering system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
A team ordering portal can be live before your next season if we start early. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most sports stores we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a sports store problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.