Memberships
Online renewals.
Racing club software: memberships, race days & hospitality
Racing clubs: members, race days and marquees sorted. Members, tickets and hospitality.
Memberships on paper, marquee bookings by email and race day tickets at the gate. We build racing club systems that sell race days and look after members.
Looking for racing club membership and ticketing software?
Racing clubs run memberships, big race days, hospitality and sponsors. We build systems that handle each, with members at the centre.
Wollopit builds registrations, bookings, fixtures and websites for racing clubs around how your club or facility actually runs. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers, so the committee spends less time on admin and more time on sport.
01The problems
What we hear from racing clubs
Does your racing club have these problems? Here's how we'd fix them.
Most racing clubs we talk to run on volunteers, group chats and a registration system that charges a fortune and still needs a spreadsheet.
- The problemPaper membershipsRenewals are slow.How we fix itOnline membership renewals.
- The problemGate ticketsQueues on race day.How we fix itOnline ticketing with scanning.
- The problemMarquee bookingsHospitality booked by email.How we fix itHospitality booking online.
- The problemSponsor trackingSponsorships managed loosely.How we fix itSponsor records and deliverables.
- The problemMember commsUpdates don't reach members.How we fix itEmail and SMS to members.
- The problemFunction hireVenue enquiries are manual.How we fix itFunction enquiry forms.
02What we build
Solutions
What we build for racing clubs. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Race day ticketing
QR scanning.
Hospitality bookings
Marquees and packages.
Sponsor management
Deliverables tracked.
Member comms
Email and SMS.
Function enquiries
Venue hire.
03How it changes
Before and after
Cup day, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Paper renewal
- Gate queue
- Marquee by email
- Sponsor forgotten
After
- Renewed online
- Ticket scanned
- Marquee booked
- Sponsor tracked
04Services
Everything under one roof
Software, websites and systems for racing clubs.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for racing clubs
Built around how your racing club actually runs: memberships, race day ticketing and the admin in between, in one system you own.
Websites for racing clubs
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Racing club system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for racing clubs
Hospitality bookings and sponsor management: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Stripe, Xero and PlayHQ so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your racing club, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Stripe
- Xero
- PlayHQ
- Mailchimp
- Twilio SMS
- Google Calendar
- Square
- Google Maps
- YouTube
- Microsoft 365
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your racing club: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things racing clubs ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can members bring guests on their membership?
Yes. Guest passes can be included in membership levels and scanned at the gate.
How much does it cost?
It depends on what you need, so we quote up front once we understand your racing club. No surprise invoices, no lock-in and you own what we build.
Can it work alongside our association's system?
Usually, yes. We build around what your association requires and fill in the gaps: bookings, payments, comms and the website.
Can parents and players pay online?
Yes. Registrations, fees, payment plans, uniforms and reminders can all run online without the treasurer chasing anyone.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most racing clubs we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a racing club problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.