Online tee sheet
Members, visitors and comps on one sheet. Groups, partners, crossovers, blocks and two-tee starts from any phone.
Golf club software: tee sheets, members & comps
Golf clubs: tee times booked, results posted, members renewed. More golf, less pro shop phone.
The Saturday sheet opens and the pro shop phone rings off the hook. Visitors pay at the counter, results go up on a board on Sunday night and renewals get chased one member at a time. We build tee sheet, membership, competition and visitor systems for golf clubs that all talk to each other. Then we host them and look after them.
Looking for golf club software that runs the tee sheet, the members and the comps?
A golf club is a sporting body, a members' association, a hospitality venue, a retail shop and a 60-hectare grounds operation all at once. Most clubs run it on a tee sheet platform, a separate POS, a membership spreadsheet, an email inbox for golf days and a greenkeeper's notebook. Change the course status because of a frost delay and you're updating the website, Facebook, the starter and every group on the sheet by hand.
Wollopit builds custom golf club software around how your club actually runs. Members book and enter comps from their phones, visitors prepay their green fees and results are live the moment the last card is in. Renewals bill themselves. Golf days arrive with team names already sorted. We work alongside GolfLink and the platforms you're happy with, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from golf clubs
Does your golf club have these problems? Here's how we'd fix them.
Most clubs we talk to have a great course and a loyal membership. The admin behind it runs on goodwill, phone calls and a few volunteers who are getting tired.
- The problemThe Saturday sheet melts the phoneBookings open at 7pm on a Monday and the pro shop spends the next morning taking calls, juggling groups and rubbing names out.How we fix itOnline tee times from any phone with groups, playing partners and comp entry in one go. Staff can still book for members who'd rather ring.
- The problemThe same group gets 7am every weekFirst in best dressed means the keen ones win and everyone else grumbles at the bar about the time sheet.How we fix itAn optional ballot for popular days with fair rotation rules, preferred times and partners kept together where possible.
- The problemVisitors pay at the counterGreen fees taken in the shop, no-shows cost you a prime slot and nobody knows who's coming until they walk in.How we fix itVisitor bookings online with prepaid green fees, cart add-ons, member-guest rates and quieter-time pricing you set.
- The problemResults on a board on Sunday nightCards collected, scores keyed in by a volunteer and results pinned to the corkboard for members who drove home hours ago.How we fix itLive leaderboards, results on the website and in the member app the moment the comp closes, with ball comp winners worked out for you.
- The problemRenewals chased one by oneMembership categories, pro-rata joins and instalments tracked in a spreadsheet. Half the members pay late and someone has to ring them.How we fix itOnline renewals with every category and payment plan you offer, automatic reminders and direct debit instalments that bill themselves.
- The problemBall comp and member credit in a bookBall comp winnings, pro shop credit and bar accounts recorded by hand and never quite balancing.How we fix itMember accounts with ball credit, prize winnings and spend tracked in one place, linked to your pro shop and bar POS.
- The problemGolf days run by emailCorporate days and charity events arrive as email threads with team names, dietary needs and sponsor signs changing daily.How we fix itA golf day booking page with team registration, shotgun start sheets, sponsor holes, catering numbers and deposits.
- The problemCourse closed and nobody knewFrost delay, wet course or carts restricted to paths. Members find out when they arrive at the first tee.How we fix itA course status page plus SMS and app alerts to everyone on today's sheet, updated from the superintendent's phone.
- The problemCarts double booked or flatTwo groups promised the same cart, one with a flat battery and medical cart permits filed somewhere in the office.How we fix itCart bookings tied to the tee sheet, a fleet board with charge and service status and medical exemptions on record.
- The problemLessons live in the pro's diaryMembers text the pro, the diary fills in pencil and clinics run off a sign-up sheet on the noticeboard.How we fix itOnline lesson and clinic bookings with packages, junior programs and payments straight to the pro.
- The problemThe greenkeeper's notebookSpray records, mowing patterns, irrigation issues and machinery servicing kept in a notebook and the super's head.How we fix itCourse maintenance logs on a phone: chemical and spray records, jobs list, machinery service reminders and hole-by-hole notes.
- The problemPennants and committees on group chatsTeam selection, availability and committee papers scattered across WhatsApp, email and a folder in the office.How we fix itPennant availability and team sheets, committee documents and volunteer rosters in one member portal.
02What we build
Solutions
What we build for golf clubs. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Ballot & time sheet rules
Fair ballots for busy days, preferred times, partner groups and booking windows by membership category.
Visitor bookings & green fees
Prepaid visitor tee times, member-guest rates, twilight and off-peak pricing, carts and hire clubs.
Competition entries & results
Comp entries with the booking, live leaderboards, divisions, ball comp and results posted the second it closes.
Membership & renewals
Every category from full to junior to social, pro-rata joins, instalments, direct debit and automatic reminders.
Member app & portal
Bookings, results, handicap link, account balance, course status and club news in one place on their phone.
Member accounts & ball credit
Prize winnings, ball credit and bar or shop accounts tracked together and linked to your POS.
Golf days & corporate events
Team registration, shotgun start sheets, sponsor holes, catering numbers, deposits and invoices to Xero or MYOB.
Functions & clubhouse hire
Weddings, wakes and birthdays with packages, room bookings, run sheets and deposits on one calendar.
Cart fleet bookings
Carts booked with the tee time, a fleet board with charge and service status and medical cart permits.
Lessons & clinics
Pro lesson bookings, packages, junior programs and clinics with payments and SMS reminders.
Course status & alerts
Frost delays, closures and cart rules updated from a phone and pushed to the website, app and today's players.
Greenkeeping & maintenance logs
Spray and chemical records, jobs lists, machinery servicing and irrigation notes for the course team.
Pennants, committees & volunteers
Pennant availability and team sheets, committee papers and volunteer rosters for marshals and starters.
A website that books
Hand-built, quick on mobile, with live tee times, course status and visitor booking, built to rank for 'golf near me'.
03The systems
The big ones
Your whole club, on one system.
These are the systems golf clubs ask us about most. Each one works on its own. They get properly clever when they're joined up.
Tee sheet & bookings
A tee sheet that fills itself.
Members book, swap partners and enter the comp from their phone while the pro shop sees the whole day at a glance. Ballots, booking windows and blocks for comps and golf days all follow the rules your committee sets.
- Online bookings from any phone
- Groups, partners and buddy lists
- Ballots for busy days
- Booking windows by membership category
- Two-tee and shotgun starts
- Blocks for comps, golf days and maintenance
- Waitlists that fill cancellations
- Staff bookings for members who ring
- Starter's view on a tablet
- No-show and late cancellation tracking
Memberships
Renewals that bill themselves.
Every membership category, payment plan and pro-rata rule your club uses, set up once. Members renew online, instalments come out on their own and the office stops chasing.
- Full, five-day, junior, country and social categories
- Pro-rata joining fees
- Annual, quarterly or monthly instalments
- Direct debit and card retries
- Automatic renewal reminders
- Waitlists for full categories
- Digital member card
- Nomination and approval workflow
- Member emails and SMS
- Reports straight into Xero or MYOB
Competitions & results
Results up before they've finished their first beer.
Comp entries come in with the booking and scores flow into live leaderboards. Divisions, ball comp and nearest the pins are sorted for you and results land on the website and in the app without anyone touching the corkboard.
- Comp entry with the tee time
- Live leaderboards on the clubhouse TV
- Stableford, stroke, par and team formats
- Divisions and countbacks
- Ball comp worked out automatically
- Nearest the pin and other prizes
- Winnings into member accounts
- Results on website and app
- Works alongside GolfLink handicaps
- Season ladders and club championships
Visitors & golf days
Visitors prepaid. Golf days organised before they arrive.
Visitors book and pay online at the rates you set, so the slot is paid for even if they don't show. Golf days get their own registration page where teams, sponsors and catering numbers sort themselves out.
- Prepaid visitor tee times
- Member-guest and reciprocal rates
- Twilight and off-peak pricing
- Cart and club hire add-ons
- Golf day registration pages
- Team names and handicaps collected
- Shotgun start sheets and cart signs
- Sponsor holes and signage lists
- Catering and dietary numbers
- Deposits and invoices to Xero
Pro shop, carts & lessons
The pro shop, off the phone and out of the diary.
Carts booked with the tee time, lessons booked online and member accounts that actually balance. The pro gets their day back and members stop waiting at the counter.
- Cart bookings tied to the tee sheet
- Fleet board with charge and service status
- Medical cart permits on record
- Lesson and clinic bookings
- Lesson packages and gift vouchers
- Junior programs and term enrolments
- Member accounts and ball credit
- Linked to your shop and bar POS
- SMS reminders for lessons and carts
Course & greenkeeping
The course team, off the notebook.
Course status updated from the superintendent's phone goes straight to members and the website. Spray records, jobs and machinery servicing live in one place instead of in someone's head.
- Course status from a phone
- Frost delay and closure alerts
- Cart rules pushed to today's players
- Spray and chemical records
- Daily jobs list for the crew
- Machinery service reminders
- Irrigation and hole-by-hole notes
- Maintenance blocks on the tee sheet
- Photo logs of course issues
04How it changes
Before and after
A Saturday comp, wolloped.
Here's how a Saturday comp could change. Every club is different, so we map yours first.
Before
- Pro shop phone rings all Monday night and Tuesday morning
- Visitors turn up and pay at the counter
- Frost delay posted on Facebook and missed by half the field
- Cards collected and keyed in by a volunteer
- Ball comp worked out on a calculator
- Results pinned to the board on Sunday night
After
- Members book and enter the comp from their phones
- Visitors prepaid online days ago
- Delay alert went to everyone on the sheet by SMS
- Scores flow into the live leaderboard
- Ball comp winners credited to their accounts
- Results on the website and app before the bar gets busy
05Services
Everything under one roof
Software, websites and systems for golf clubs.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for golf clubs
Built around how your golf club actually runs: online tee sheet, ballot & time sheet rules and the admin in between, in one system you own.
Websites for golf clubs
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Golf club system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for golf clubs
Visitor bookings & green fees and competition entries & results: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect GolfLink, MiClub and Golf Genius so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your golf club, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside golf platforms you're happy with or replace the ones holding you back.
- GolfLink
- MiClub
- Golf Genius
- Lightspeed Golf
- SwiftPOS
- Bepoz
- Square
- Xero
- MYOB
- Stripe
- Mailchimp
- Twilio SMS
- Google Calendar
- Google Maps
- Microsoft 365
- Humanitix
- Deputy
- Google Business Profile
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your golf club: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time in the pro shop, the office, the clubhouse and the maintenance shed, then work out what's actually slowing the club down.
- 02
Archi-tech
We plan it before writing code: your tee sheet rules, membership categories, comps, visitors, golf days, hosting and cost.
- 03
Build
Real engineering, shown to you and the committee early and often. Usually the most painful bit first, so you get a win before the next club championship.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things golf clubs ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Does it connect to GolfLink and our handicaps?
Handicaps stay with Golf Australia's GolfLink. We work alongside it and link scores and member details wherever integration is available, so nobody is keying things in twice.
We already use MiClub. Do we have to switch?
No. If your tee sheet platform is doing its job we build around it: memberships, golf days, course status, maintenance or a better website on top. If it's holding you back we'll show you what replacing it would involve before anything changes.
Can older members still book by phone?
Yes. Staff can book for anyone straight onto the same sheet, so members who'd rather ring the pro shop still can.
Can we run a ballot for Saturday comps?
Yes. We set it up to your committee's rules: booking windows, preferred times, partners kept together and fair rotation so the same group doesn't get the best time every week.
Can visitors prepay their green fees?
Yes. Visitors book and pay online at the rates you set, including member-guest, twilight and off-peak pricing, with carts and hire clubs as add-ons.
Can it handle corporate and charity golf days?
Yes. Each golf day gets its own registration page for teams, handicaps, sponsors and catering, with shotgun start sheets and invoices produced for you.
How much does a golf club system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online renewals or a course status page can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most golf clubs we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a golf club problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.