Availability requests
Weekly SMS or app requests, one-tap in or out and automatic chasers for anyone who hasn't replied.
Cricket club software: registrations, teams & fees
Cricket clubs: registrations, teams and fees sorted. More cricket, less admin.
Availability is chased through a 200-message group chat. Teams get picked at 10pm Thursday and match fees go into an envelope in the kit bag. We build club systems for cricket clubs that handle availability, selection, fees, nets and rosters on one system, working alongside PlayHQ. Then we host them and look after them.
Looking for cricket club management software that actually helps on a Thursday night?
A cricket club is a handful of volunteers running five senior grades, a stack of junior teams, a Cricket Blast program, a canteen, a bar and a turf wicket. PlayHQ handles registrations and fixtures for the association, but the club-level grind sits around it. Who's available, who's picked, who's paid, who's on the canteen and who's scoring the 4ths all end up in group chats, spreadsheets and the secretary's head.
Wollopit builds custom cricket club software around how your club actually runs. Players tap in or out on their phone. Selectors pick every grade from one board and teams go out by SMS. Match fees get paid by card instead of cash. Nets are booked, rosters fill themselves and junior parents stop asking what time it starts. We work alongside PlayHQ and the tools you already like, then host and look after the lot.
01The problems
What we hear from cricket clubs
Does your cricket club have these problems? Here's how we'd fix them.
Most cricket clubs run on a few legends giving up their weeknights. The system holds together until the secretary goes on holidays or the 4ths captain stops answering his phone.
- The problemAvailability chased in the group chatSelectors scroll through memes and banter trying to work out who's actually free Saturday. Half the club never replies.How we fix itAvailability requests go out Monday by SMS or app. Players tap in or out and the club chases the stragglers automatically.
- The problemPicking five grades at onceA 1sts player pulls out and the whole club reshuffles. Selectors juggle it across texts until midnight Thursday.How we fix itOne selection board for every grade. Drag players between teams, see who's unavailable and publish all teams in one go.
- The problemPlayers who aren't registeredSomeone turns up in round 3 who never registered in PlayHQ. Now they're not insured and the club's exposed.How we fix itYour PlayHQ registrations checked against the availability list, with unregistered players flagged before they're picked.
- The problemMatch fees in an envelopeTwenty bucks in cash, a few IOUs and a treasurer trying to work out who owes what by February.How we fix itMatch fees and season passes paid by card or tap, with a live 'who owes' list and automatic reminders.
- The problemNet clashesJuniors, seniors and the women's team all turn up on Tuesday expecting the same three lanes.How we fix itNet booking by lane and time slot, bowling machine bookings and turf versus synthetic nets shown separately.
- The problemCanteen and bar gapsSaturday morning and nobody's rostered on the canteen. The bar opens late because the RSA person forgot.How we fix itVolunteer rosters with swaps, reminders the night before and RSA records attached to every bar shift.
- The problemNo scorer for the lower gradesThe 4ths take the field and somebody's mum gets handed the scorer's tablet with no idea how PlayHQ Scorer works.How we fix itScorer and umpire rosters per team, reminders, a quick how-to and a backup list for when someone drops out.
- The problemJunior parents asking the same thingWhat time? Which ground? Does he need whites? The coach answers the same question forty times a week.How we fix itA junior portal with fixtures, ground maps, start times, what to bring and coach messages, all in one place.
- The problemWet weather callsRain at 7am and the club president is texting twelve captains one by one while parents are already driving.How we fix itOne-tap washouts that SMS every player, parent, umpire and canteen volunteer affected by that ground or round.
- The problemClub gear goes walkaboutClub kit bags, helmets and keeping gloves disappear into car boots and never come back.How we fix itA kit register with QR codes on every bag, sign-out by team and reminders when gear isn't returned.
- The problemSponsors who feel forgottenSponsors pay up in September and hear nothing until the invoice comes round again.How we fix itA sponsor register with packages, logos rotating on the website and clubhouse screens and a season wrap-up report.
02What we build
Solutions
What we build for cricket clubs. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Selection board
Every grade on one screen. Drag players between teams, track who's played where and publish teams by SMS.
Registrations alongside PlayHQ
Club-level extras on top of PlayHQ: unregistered player flags, medical notes and returning player checks.
Fees & match payments
Season fees, match fees, payment plans and family discounts paid online or by tap, synced to Xero.
Net bookings
Lanes, time slots and bowling machine bookings for juniors, seniors and coaches with no double-ups.
Volunteer rosters
Canteen, bar, scoring, umpiring and working bees with swaps, reminders and RSA records.
Junior & parent portal
Fixtures, grounds, start times, what to bring and coach messages for every junior team.
Washout & club alerts
One-tap SMS and email to everyone affected by a ground closure, washout or change of venue.
Ground & turf roster
Rolling, mowing and covers rostered for the curator's helpers, with a checklist for match day prep.
Kit & equipment register
QR codes on club bags, helmets and gear, signed out by team and chased when they go missing.
Sponsor management
Packages, renewals, logo placement on screens and website and a season report to keep them on board.
Presentation night & events
Tickets, table bookings and dietaries for presentation night, Christmas drinks and the Ashes Test day.
A website that bowls a tidy line
Hand-built, quick on mobile, with fixtures, teams, sponsors and 'join the club' front and centre.
03The systems
The big ones
Your whole club, on one system.
These are the systems cricket clubs need most. Each works on its own and they get properly useful when they're joined up.
Availability & selection
Every grade picked by Thursday. Without the group chat.
Availability goes out on Monday and players answer with one tap. Selectors see the whole club on one board, move players between grades and publish every team at once. Players get their team, ground and start time by SMS.
- Weekly availability by SMS or app
- Automatic chasers for non-replies
- All grades on one selection board
- Drag players between teams
- Games played per grade tracked
- Unregistered players flagged
- Publish teams by SMS and email
- Captain and selector logins
- Late withdrawals and replacements
- Team sheets for the clubhouse
Fees & payments
No more twenty bucks in the kit bag.
Season fees, match fees and payment plans collected online or by tap at the ground. The treasurer sees exactly who owes what and reminders go out on their own. Everything reconciles into Xero.
- Season fees and payment plans
- Match fees by card or tap
- Prepaid match fee passes
- Family and junior discounts
- Live 'who owes' list
- Automatic payment reminders
- Synced to Xero or MYOB
- Hardship and fee waivers
- Receipts emailed instantly
- Treasurer reports by team
Nets & grounds
Nets booked, wickets rolled, no clashes.
Every net lane and bowling machine slot is bookable, so juniors and seniors stop turning up at the same time. The turf roster keeps the rolling and covers on track and washouts go out to everyone in one tap.
- Net bookings by lane and slot
- Bowling machine bookings
- Turf and synthetic nets shown
- Coach and team block bookings
- Turf rolling and mowing roster
- Covers on and off reminders
- One-tap washout alerts
- Ground and venue changes by SMS
- Ground maps and directions
Volunteer rosters
Canteen, bar and scorers sorted before Saturday.
Rosters for the canteen, the bar, scoring, umpiring and working bees, filled online and reminded automatically. People swap shifts themselves and the club can see gaps days ahead instead of at 9am.
- Canteen and bar rosters
- Scorer and umpire rosters per team
- Self-service shift swaps
- Reminders the night before
- RSA records on bar shifts
- Gaps flagged days ahead
- Parent duties for junior teams
- Working bees and ground days
Juniors & parents
Junior parents who already know the answer.
Every junior team gets a page with fixtures, ground maps, start times and what to bring. Coaches message their team in one place and parents stop asking the same thing forty times.
- Team pages for every junior side
- Fixtures, grounds and start times
- Ground maps and parking notes
- What to bring checklists
- Coach messages to parents
- Washout alerts by team
- Medical and contact details
- Parent duty rosters
- Cricket Blast session info
04How it changes
Before and after
A Saturday fixture, wolloped.
Here's how a normal round could change. Every club runs differently, so we map yours first.
Before
- Availability buried in a 200-message group chat
- Selectors on the phone until midnight Thursday
- A player turns up who never registered
- Match fees in cash, half of them IOUs
- Nobody on the canteen at 8am
- Rain at 7am and twelve captains texted one by one
After
- Players tapped in or out by Tuesday
- Every grade picked on one board and sent by SMS
- Unregistered players flagged before selection
- Match fees paid by card and reconciled to Xero
- Canteen gap spotted Wednesday and filled
- One-tap washout reaches everyone affected
05Services
Everything under one roof
Software, websites and systems for cricket clubs.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for cricket clubs
Built around how your cricket club actually runs: availability requests, selection board and the admin in between, in one system you own.
Websites for cricket clubs
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Cricket club system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for cricket clubs
Registrations alongside PlayHQ and fees & match payments: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect PlayHQ, Stripe and Square so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your cricket club, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We work alongside PlayHQ for association registrations and fixtures, connect the tools your club already uses and replace the spreadsheets holding you back.
- PlayHQ
- Stripe
- Square
- Xero
- MYOB
- Mailchimp
- Twilio SMS
- Google Calendar
- Google Maps
- Microsoft 365
- Google Workspace
- TeamApp
- Spond
- YouTube
- Canva
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your cricket club: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit down with your president, secretary, treasurer and a selector or two, then work out where the weeknights are actually going.
- 02
Archi-tech
We plan it before writing code: your grades, junior teams, fees, nets, rosters, PlayHQ data, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually availability and selection first, so you get a win before the next round.
- 04
Look after
We host it, maintain it and keep improving it between seasons. When something breaks you call the people who built it.
08Questions
FAQ
Things cricket clubs ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Does it work with PlayHQ?
Yes. PlayHQ stays your registration and fixture system for the association. We build the club-level parts around it: availability, selection, match fees, nets, rosters and junior info. Where we can, we use your PlayHQ data so nobody types it twice.
Can players and parents use it without downloading an app?
Yes. Availability, fees and rosters can all work by SMS link or a mobile-friendly page. If your club prefers an app we can do that too.
Can selectors pick every grade from one screen?
Yes. The selection board shows all grades, who's available and who's played where. Move a player up and the gap shows in the grade below straight away.
Can we collect match fees at the ground?
Yes. Players can tap a card on a Square reader, pay from an SMS link or buy a prepaid pass. The treasurer sees it all in one place and it syncs to Xero.
We already use TeamApp or Spond. Do we have to switch?
No. We build around what works. If a tool's doing its job we connect to it. If it's holding you back, we'll show you what replacing it would involve before anything changes.
How much does a cricket club system cost?
It depends on what your club needs, so we quote up front once we understand it. No surprise invoices, no lock-in and the club owns what we build.
How long does it take?
Smaller pieces like availability requests or net bookings can be quick. Bigger systems are built in stages so you get the first win early, ideally before the season starts.
What happens when our committee changes?
Nothing breaks. Logins move to the new people, the history stays with the club and we're still here to help them get started.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most cricket clubs we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a cricket club problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.