Court booking
Members and public book courts online with booking rules, court limits and a live court sheet on any screen.
Tennis court booking software: lights & memberships
Tennis clubs: book a court, lights on. Less clubhouse admin, more tennis.
Court bookings live on a sheet in the clubhouse. The lights run on a key someone forgot to return and memberships get renewed one bank transfer at a time. We build court booking, lights, membership and coaching systems for tennis clubs that all talk to each other, then we host them and look after them.
Looking for tennis court booking software that handles lights, members and coaching?
A tennis club is a volunteer committee running a small hire business, a coaching school, a competition office and a social club all at once. Members book on a paper sheet. Casual players ring a phone nobody answers. The coach runs lessons from their own app and the treasurer matches bank transfers to names on a Sunday night. The lights work on a key, a coin box or a code that's been on the noticeboard for years.
Wollopit builds custom tennis club software around how your club actually runs. Members and the public book courts online, the lights and gate follow the booking and memberships renew themselves. Coaching, pennant teams and social tennis sit in the same system. We connect the tools you already like, work alongside Tennis Australia's platforms where they suit you and look after the lot on our own servers. Your committee gets its weekends back.
01The problems
What we hear from tennis clubs
Does your tennis club have these problems? Here's how we'd fix them.
Most clubs we talk to are run by a handful of volunteers who love tennis and are tired of chasing keys, fees and court clashes.
- The problemCourt clashes on the booking sheetTwo names in the same slot, a regular who 'always has court 3 on Thursdays' and a sheet that got rained on.How we fix itOnline court booking for members with booking rules, court limits and a live view of every court.
- The problemLights run on a key or a coin boxThe lights key walks off, the coin box jams and someone plays under lights nobody paid for.How we fix itLights switch on with the booking and off when it ends through your lighting controller, with lights fees charged automatically.
- The problemCasual players turned awayThe public want a court on Saturday arvo but there's no way to book or pay, so they head to the council courts.How we fix itPublic court hire paid online by card, with gate codes sent by SMS and member-only times protected.
- The problemThe gate code is common knowledgeThe same padlock code for years, shared with half the suburb.How we fix itA fresh access code per booking or smart lock access that only works during their court time.
- The problemMembership renewals chased by handPaper forms, bank transfers and a treasurer working out who's paid from a spreadsheet.How we fix itOnline joining and renewals with family, junior, senior and off-peak categories, card payments and reminders that send themselves.
- The problemCoaching runs on its own islandThe coach books lessons in their own app, the club never sees the court use and courts get double-booked.How we fix itCoaching bookings for privates, squads and Hot Shots programs that block courts automatically and show the club what's on.
- The problemPennant teams on a group chatAvailability by text, fill-ins found at 9pm Friday and nobody sure which courts the home fixtures need.How we fix itTeam availability, fill-in requests and home fixtures that reserve courts on the booking system.
- The problemSocial tennis by headcountTwenty people turn up to social doubles, the draw gets done on a napkin and the fees go in a tin.How we fix itSocial tennis sign-ups, a quick rotating doubles draw and payments taken before anyone hits a ball.
- The problemClub champs on butcher's paperEntries on a sheet, draws pinned to the wall and results texted around.How we fix itOnline entries and payments with draws and results posted live for players and parents.
- The problemCourt maintenance nobody tracksNets, surfaces, light globes and the roller all wear out quietly until a court closes.How we fix itCourt closures that block bookings, maintenance logs and reminders for resurfacing, nets and lighting.
- The problemThe website is years out of dateOld fees, a dead contact form and last season's coaching flyer as the main image.How we fix itA quick, mobile-first website with live court availability, fees, coaching and a join button that works.
02What we build
Solutions
What we build for tennis clubs. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Lights control
Lights linked to bookings through your lighting controller, with lights fees charged on the booking.
Gate & access codes
A unique code per booking by SMS or smart lock access that only opens during court time.
Casual court hire
Public bookings paid by card, member-only windows protected and hire income straight into Xero.
Memberships & renewals
Joining forms, family and junior categories, card or instalment payments and automatic reminders.
Coaching & lessons
Privates, squads, holiday clinics and Hot Shots programs with courts blocked and coach payouts tracked.
Pennant & teams
Team lists, weekly availability, fill-in requests and home fixtures reserved on the court sheet.
Social tennis
Sign-ups, rotating doubles draws and payments for social nights and midweek mornings.
Club champs & tournaments
Entries, payments, draws and live results for club championships and junior events.
Clubhouse court screen
A TV in the clubhouse showing who's on which court, what's next and today's results.
Member comms
Email and SMS to everyone, one team or just the junior parents, without exporting spreadsheets.
Committee dashboard
Members, court use, hire income and coaching numbers in one view for the next meeting.
A website that serves
Hand-built and quick on mobile with live court availability and a join button, built to rank for 'tennis court hire near me'.
03The systems
The big ones
Your whole club, on one system.
These are the systems tennis clubs ask us about most. Each one works on its own and they get properly clever when they're joined up.
Court booking
Every court, every booking, one live sheet.
Members book from their phone with the club's own rules: how far ahead, how many courts, peak and off-peak times. The public can hire a court when members don't need it. The clubhouse screen shows the live sheet.
- Member and public bookings
- Booking rules and court limits
- Peak and off-peak pricing
- Member-only time windows
- Recurring bookings for regulars
- Coaching and pennant blocks
- Court closures for weather or works
- Waitlist when courts free up
- Live sheet on the clubhouse TV
Lights & access
Book the court, the lights come on.
Lights switch on a few minutes before the booking starts and off when it ends, through lighting controllers that support it. Each booking gets its own gate code or smart lock access. Keys and coin boxes become a thing of the past.
- Lights on and off with the booking
- Lights fees added at checkout
- Grace time before and after
- Manual override for the committee
- Unique gate codes by SMS
- Smart lock access during court time
- Lights usage per court
- No more keys or coin boxes
Memberships
Memberships that renew themselves.
Joining and renewals online, with family, junior, senior, social and off-peak categories priced the way your club does it. Reminders chase themselves and the treasurer finally gets a list that adds up.
- Online joining forms
- Family and junior categories
- Card payments or instalments
- Automatic renewal reminders
- Member pricing on court bookings
- Digital member card
- Waivers and medical notes for juniors
- Payments matched in Xero
- Member lists the committee can trust
Coaching
Coaching that books itself onto the courts.
Private lessons, squads, cardio tennis, holiday clinics and Hot Shots programs booked and paid online. Courts block out automatically, parents get reminders and the club sees exactly how its courts are used.
- Private and group lessons
- Term squads and holiday clinics
- Hot Shots and junior programs
- Cardio tennis sessions
- Courts blocked automatically
- Coach availability and calendars
- Parent reminders by SMS
- Wet weather cancellations in one tap
- Coach payouts and court fees tracked
Pennant & social
Teams, fill-ins and social nights sorted.
Captains see who's available each week, send fill-in requests to the right players and home fixtures reserve courts on their own. Social tennis and club champs get sign-ups, draws and payments in the same place.
- Team lists and weekly availability
- Fill-in requests by SMS
- Home fixtures blocked on courts
- Results and ladders for members
- Social tennis sign-ups
- Rotating doubles draws
- Club champs entries and draws
- Live results on the clubhouse TV
04How it changes
Before and after
A Tuesday night, wolloped.
Here's how a busy weeknight at the club could change. Every club runs differently, so we map yours first.
Before
- Two names on the sheet for court 3
- Lights key is in someone's car
- Casual player rings and nobody answers
- Coach turns up to a court that's taken
- Treasurer chasing three unpaid fees
- Gate code still on the noticeboard
After
- Court 3 booked online with no clash
- Lights come on with the booking
- Casual player booked and paid at 4pm
- Coaching blocked the court weeks ago
- Fees renewed automatically
- Fresh gate code sent by SMS
05Services
Everything under one roof
Software, websites and systems for tennis clubs.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for tennis clubs
Built around how your tennis club actually runs: court booking, lights control and the admin in between, in one system you own.
Websites for tennis clubs
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Tennis club system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for tennis clubs
Gate & access codes and casual court hire: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect ClubSpark, Book a Court and Tournament Software so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your tennis club, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools your club relies on, work alongside Tennis Australia platforms you're happy with or replace the ones holding you back.
- ClubSpark
- Book a Court
- Tournament Software
- TidyHQ
- Team App
- Stripe
- Square
- Xero
- MYOB
- Mailchimp
- Twilio SMS
- Google Calendar
- Google Maps
- Google Business Profile
- Microsoft 365
- YouTube
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your tennis club: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time at the club, on the courts and with the committee, then work out what's actually eating your volunteers' time.
- 02
Archi-tech
We plan it before writing code: your courts, lights, gates, members, coaching, teams, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually court bookings and lights first, so you get a win before the next season starts.
- 04
Look after
We host it, maintain it and keep improving it. When the lights won't come on you call the people who built it.
08Questions
FAQ
Things tennis clubs ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can the lights turn on automatically with a booking?
Yes, where your lighting controller supports it. Lights come on just before the booking starts and switch off when it ends. If your current setup can't do it we'll tell you what it would take before anything changes.
Can each booking get its own gate code?
Yes. We can send a unique code by SMS with each booking or connect a smart lock that only opens during booked court time.
We use Tennis Australia's Book a Court. Do we have to switch?
No. If it's doing the job we build around what works and add memberships, coaching, pennant, lights or a new website on top. If it's holding you back we'll show you what replacing it would involve first.
Can we take public bookings without losing courts for members?
Yes. You set member-only windows, how far ahead each group can book and peak pricing. The public only see the courts and times you want to hire out.
Can our coach use it for lessons?
Yes. Coaches get their own calendar, lessons block courts automatically and the club can see court fees and coaching income in one place.
Our committee changes every year. Will the next lot cope?
Yes. It's built to be simple for volunteers, with logins per role instead of shared passwords. Handing over at the AGM is just a matter of changing who has access.
How much does a tennis club system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online court booking can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most tennis clubs we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a tennis club problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.