Team management
Teams, players, positions, coaches and managers by season and age group, with history that carries over.
Netball club software: teams, umpires & match fees
Netball clubs: teams, umpires and fees sorted. Less chasing for coordinators.
Umpires get rostered by group text, match fees come in as coins in a bum bag at the courts and the only copy of who's in which team lives on the registrar's laptop. We build team, umpire, fee and family systems for netball clubs that work alongside PlayHQ, then we host them and look after them.
Looking for netball club software that handles teams, umpires and match fees?
A netball club is run by volunteers who already have day jobs. One person grades fifty teams, another begs juniors to umpire the 8am games, a treasurer chases match fees nobody remembers paying and a uniform coordinator collects dress sizes in a Messenger chat. PlayHQ handles registrations and fixtures, but the week-to-week running of the club still happens in spreadsheets, group chats and somebody's car boot.
Wollopit builds custom netball club software around how your club actually runs. Teams and positions in one place, umpires allocated by badge level with a tap to accept, match fees paid on a phone before the first centre pass and parents who can see everything for all their kids in one login. We connect to the platforms you already rely on, fill the gaps they leave and look after the lot on our own servers.
01The problems
What we hear from netball clubs
Does your netball club have these problems? Here's how we'd fix them.
Most netball clubs we talk to are run by a handful of brilliant volunteers holding everything together with texts and goodwill. It works, until one of them goes on holidays.
- The problemUmpire rosters by group textFriday night is spent texting juniors and parents to cover tomorrow's games. Someone always doesn't show and a coach ends up umpiring in thongs.How we fix itUmpires allocated by badge level and availability. They accept or decline in one tap and gaps are flagged days before, not at 7.45am.
- The problemMatch fees in a bum bagCoins and notes collected courtside, counted in the car and reconciled by a treasurer who can never quite make it balance.How we fix itMatch fees paid by card or season pass on a phone, with a live list of who's paid and who owes, straight into Xero.
- The problemTeam lists in a spreadsheetFifty teams, three age groups and one master spreadsheet that only the registrar can open without breaking it.How we fix itEvery team, player, coach and manager in one system, with history from season to season and access for the people who need it.
- The problemNot knowing who's playingCoaches find out at warm-up that two players are at a birthday party and the team's short.How we fix itPlayers or parents mark availability each week. Coaches see a full team or borrow a fill-in from a lower grade before Saturday.
- The problemGrading turns into a warTrials scored on paper, friendship requests in emails and parents asking why their daughter is in a lower team.How we fix itGrading sessions scored on a tablet, requests captured at registration and teams built on screen with notes kept for next season.
- The problemUniform orders are a nightmareDress and skort sizes collected by message, orders placed in a rush and a box of bodysuits nobody claims.How we fix itUniform orders with size guides, payment at checkout, a supplier order sheet and pickup ticked off as families collect.
- The problemDuty rosters nobody readsScorers, timekeepers, canteen and set-up shifts on a PDF that gets lost in the newsletter.How we fix itDuty rosters per team with SMS reminders, easy swaps and a record of which families have done their bit.
- The problemBlue Cards and accreditations uncheckedCoaches and managers start the season without anyone confirming their Blue Card or coaching accreditation is current.How we fix itA register of Blue Cards, coaching and umpiring accreditations with expiry alerts before anyone steps on court.
- The problemFamilies with three kids and five loginsParents juggle different teams, training nights and fees for every child, with messages from four coaches.How we fix itOne family account showing every child's team, training, game times, duties and fees in one place.
- The problemWashouts and court changesRain cancels the round and half the club still turns up because the Facebook post went up at 6am.How we fix itOne message sent by SMS, email and app push to exactly the teams affected, with a confirmation of who's seen it.
02What we build
Solutions
What we build for netball clubs. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Grading & team selection
Trial scoring on a tablet, friendship requests and a drag-and-drop team builder for coordinators.
Umpire rosters
Allocations by badge level and availability, one-tap accept, gap alerts and junior umpire mentoring pairs.
Umpire payments
Games umpired tallied automatically, payments by bank transfer and a clean record for the treasurer.
Match fees & season passes
Per-game fees, season passes and sibling discounts paid on a phone, reconciled in Xero.
Player availability
Weekly in-or-out from players or parents, so coaches know their seven before Saturday.
Family accounts
One login for every child's teams, games, training, duties and fees.
Registration add-ons
Club extras on top of PlayHQ: grading requests, uniform needs, volunteer interests and medical notes.
Duty & canteen rosters
Scorer, timekeeper, canteen and set-up shifts per team with SMS reminders and swaps.
Uniform & merch orders
Dresses, skorts, bodysuits, training tops and bags with size guides, payment and pickup tracking.
Accreditation register
Blue Cards, coaching and umpire badges with expiry alerts and a tidy view for the committee.
Club messaging
SMS, email and push to the whole club, one age group or one team, with washout alerts in seconds.
Training court bookings
Courts and timeslots allocated to teams across the week, shown on a shared calendar.
Sponsors & fundraising
Sponsor packages, logos on the website, raffle and fundraiser sales tracked in one place.
A website for the club
Quick on mobile, with registration info, game day details, news and sponsors, built to rank for 'netball club near me'.
03The systems
The big ones
Your whole netball club, on one system.
These are the systems netball clubs ask us about most. Each one works on its own and they get properly useful when they're joined up.
Team management
Every team, player and position in one place.
Your teams stop living in a spreadsheet. Coordinators grade, build and manage teams on screen while coaches see their squad, availability and positions on their phone. Next season starts from this season's data instead of a blank page.
- Teams by season, age group and grade
- Players, coaches and managers linked
- Trial scoring on a tablet
- Friendship requests captured
- Drag-and-drop team builder
- Weekly player availability
- Position planner for GS through GK
- Fair rotation tracking for juniors
- Fill-in players from lower grades
- Season history carried forward
Umpire rosters
Every game umpired, without the Friday night texts.
Games are allocated to umpires by badge level, availability and whether they're playing that round. Umpires accept in one tap and coordinators see gaps days ahead. Junior umpires get paired with a mentor and payments tally themselves.
- Allocation by badge level
- Clashes with own games avoided
- One-tap accept or decline
- Gap alerts before game day
- Junior umpire mentor pairs
- SMS reminders the night before
- Games umpired tallied per person
- Umpire payments recorded
- Badge progress tracked
- Swaps without a coordinator
Match fees & registrations
Fees paid before the first centre pass.
Families pay match fees, season passes and club extras on their phone, with sibling discounts worked out automatically. The treasurer sees exactly who's paid and who owes and everything lands in Xero without a cash count in the car park.
- Per-game fees or season passes
- Sibling and family discounts
- Card and digital wallet payments
- Payment plans for bigger fees
- Owing list for each team manager
- Automatic friendly reminders
- Registration extras beside PlayHQ
- Hardship and fee waiver flags
- Reconciled straight into Xero
- Courtside tap-to-pay with Square
Families & duties
One login per family. Every duty covered.
Parents see every child's team, game times, court, training night, duties and fees in one place. Duty rosters fill themselves fairly and SMS reminders mean the scorer actually turns up with a pen.
- Family accounts for multiple kids
- Game times and courts each week
- Training nights on one calendar
- Scorer and timekeeper rosters
- Canteen and set-up shifts
- SMS reminders and easy swaps
- Duty tally per family
- Washout alerts in seconds
- Messages by club, age group or team
Uniforms & accreditations
Dresses ordered, Blue Cards checked.
Uniform orders come in with sizes and payment attached, ready to send to your supplier. Alongside it, a register of Blue Cards, coaching and umpiring accreditations warns the committee before anything expires.
- Uniform shop with size guides
- Payment at checkout
- Supplier order sheet in one click
- Pickup ticked off per family
- Second-hand uniform swaps
- Blue Card register
- Coaching accreditations
- Umpire badge records
- Expiry alerts for the committee
04How it changes
Before and after
A Saturday round, wolloped.
Here's how a typical round could change. Every club is different, so we map yours first.
Before
- Friday night texting juniors to umpire the 8am games
- A coach finds out at warm-up that two players are away
- A volunteer collects coins courtside in a bum bag
- Rain hits and the washout post goes up on Facebook too late
- The scorer forgets her duty and nobody has a pen
- Treasurer counts cash in the car and it's twenty dollars short
After
- Umpires accepted their games on Tuesday
- Availability was in by Thursday and a fill-in is sorted
- Fees were paid on phones before the first centre pass
- One washout SMS reaches every affected family in seconds
- The scorer got a reminder last night
- Fees are already reconciled in Xero
05Services
Everything under one roof
Software, websites and systems for netball clubs.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for netball clubs
Built around how your netball club actually runs: team management, grading & team selection and the admin in between, in one system you own.
Websites for netball clubs
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Netball club system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for netball clubs
Umpire rosters and umpire payments: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect PlayHQ, MyNetball and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your netball club, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools your club relies on, work alongside the netball platforms you're required to use and replace the spreadsheets holding you back.
- PlayHQ
- MyNetball
- Stripe
- Square
- Xero
- MYOB
- Mailchimp
- Twilio SMS
- Google Calendar
- Google Maps
- Google Workspace
- Microsoft 365
- TeamApp
- Spond
- Canva
- Humanitix
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your netball club: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit down with your registrar, umpire coordinator and treasurer, spend a Saturday at the courts and work out where the volunteer hours are really going.
- 02
Archi-tech
We plan it before writing code: your teams, umpires, fees, families, duties, PlayHQ connections, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, like umpire rosters, so you get a win before the next season starts.
- 04
Look after
We host it, maintain it and roll it over each season. When something breaks you call the people who built it.
08Questions
FAQ
Things netball clubs ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Do we have to stop using PlayHQ?
No. Your association or state body may require PlayHQ for registrations and fixtures, so we build around it. Our systems handle the club-level work it doesn't cover, like umpire rosters, duties, match fees and uniforms.
Can parents manage multiple children?
Yes. Family accounts show every child's teams, game times, training, duties and fees in one login, with sibling discounts applied automatically.
Can umpires be allocated by badge level?
Yes. Each umpire's badge level and availability is recorded, games are matched to the right umpire and nobody gets rostered against their own game. Junior umpires can be paired with a mentor.
Can families still pay match fees in cash?
If you want them to. Most clubs move to online fees and season passes, with tap-to-pay on a phone courtside for anyone who forgets. Cash can be recorded too so the books still balance.
Can volunteers use it without training?
That's the aim. Coaches, managers and parents use it on their phones and it's built around the jobs they already do, so there's very little to learn.
How much does a netball club system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like umpire rosters or a uniform shop can be quick. Bigger systems are planned in stages so you get the first win early, ideally before your next season kicks off.
What happens when our committee changes?
The system stays with the club, not with one volunteer's laptop. New committee members get their own login and everything from previous seasons is still there.
Who looks after it once it's built?
We do. We host it on our own managed servers, keep it updated and secure and roll it over between seasons. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most netball clubs we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a netball club problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.