Meet entries
Online.
Swim club meet entries, times & squads
Swim clubs: entries, times and squads sorted. PBs tracked automatically.
Meet entries by email, times in spreadsheets and squad fees chased. We build entry and times systems for swim clubs.
Looking for swim club management software?
Swim clubs manage meets, times and squads. We build entries, results and fees in one place.
Wollopit builds registrations, bookings, fixtures and websites for swimming clubs around how your club or facility actually runs. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers, so the committee spends less time on admin and more time on sport.
01The problems
What we hear from swimming clubs
Does your swimming club have these problems? Here's how we'd fix them.
Most swimming clubs we talk to run on volunteers, group chats and a registration system that charges a fortune and still needs a spreadsheet.
- The problemEntries by emailErrors.How we fix itOnline meet entries.
- The problemTimes in spreadsheetsPBs unknown.How we fix itTimes database.
- The problemSquad feesChased.How we fix itRecurring fees.
- The problemVolunteersOfficials rosters.How we fix itVolunteer rosters.
- The problemClub nightsResults by hand.How we fix itClub night results.
- The problemCommunicationEmails.How we fix itSquad updates.
02What we build
Solutions
What we build for swimming clubs. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Times database
PBs tracked.
Squad fees
Automatic.
Volunteer rosters
Officials and timekeepers.
Club nights
Results published.
Squad updates
Messages.
03How it changes
Before and after
A club championship, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Email entries
- Times typed
- PBs guessed
- Timekeepers short
After
- Online entries
- Times imported
- PBs flagged
- Rosters filled
04Services
Everything under one roof
Software, websites and systems for swimming clubs.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for swimming clubs
Built around how your swimming club actually runs: meet entries, times database and the admin in between, in one system you own.
Websites for swimming clubs
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Swimming club system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for swimming clubs
Squad fees and volunteer rosters: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Stripe, Xero and PlayHQ so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your swimming club, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Stripe
- Xero
- PlayHQ
- Mailchimp
- Twilio SMS
- Google Calendar
- Square
- Google Maps
- YouTube
- Microsoft 365
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your swimming club: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things swimming clubs ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it import results from meet software?
Where results can be exported, yes.
How much does it cost?
It depends on what you need, so we quote up front once we understand your swimming club. No surprise invoices, no lock-in and you own what we build.
Can it work alongside our association's system?
Usually, yes. We build around what your association requires and fill in the gaps: bookings, payments, comms and the website.
Can parents and players pay online?
Yes. Registrations, fees, payment plans, uniforms and reminders can all run online without the treasurer chasing anyone.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most swimming clubs we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a swimming club problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.