Session booking
Private and group.
Sports coaching session booking & athlete progress
Sports coaches: sessions booked, progress tracked. Athletes and parents see improvement.
Sessions arranged by text, packages tracked by memory and parents asking how their child is going. We build booking and progress systems for coaches.
Looking for sports coaching booking software?
Coaches need bookings, payments and progress tracking. We build tools that show athletes and parents the improvement.
Wollopit builds registrations, bookings, fixtures and websites for sports coaches around how your club or facility actually runs. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers, so the committee spends less time on admin and more time on sport.
01The problems
What we hear from sports coaches
Does your coaching business have these problems? Here's how we'd fix them.
Most sports coaches we talk to run on volunteers, group chats and a registration system that charges a fortune and still needs a spreadsheet.
- The problemSessions by textRescheduling.How we fix itOnline booking.
- The problemPackagesTracked by memory.How we fix itSession packs.
- The problemProgressUnclear.How we fix itProgress tracking.
- The problemProgramsEmailed.How we fix itTraining programs.
- The problemGroup clinicsMessy.How we fix itClinic bookings.
- The problemPaymentsChased.How we fix itPay upfront.
02What we build
Solutions
What we build for sports coaches. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Session packs
Prepaid.
Progress tracking
Skills and stats.
Training programs
Shared.
Clinics
Holiday programs.
Payments
Upfront.
03How it changes
Before and after
A holiday clinic, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Texts to book
- Pack count unclear
- Parents ask
- Payment chased
After
- Booked online
- Pack tracked
- Progress shared
- Paid upfront
04Services
Everything under one roof
Software, websites and systems for sports coaches.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for sports coaches
Built around how your coaching business actually runs: session booking, session packs and the admin in between, in one system you own.
Websites for sports coaches
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Coaching business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for sports coaches
Progress tracking and training programs: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Stripe, Xero and PlayHQ so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your coaching business, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Stripe
- Xero
- PlayHQ
- Mailchimp
- Twilio SMS
- Google Calendar
- Square
- Google Maps
- YouTube
- Microsoft 365
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your coaching business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things sports coaches ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can parents see their child's progress?
Yes. Progress notes and stats can be shared with parents.
How much does it cost?
It depends on what you need, so we quote up front once we understand your coaching business. No surprise invoices, no lock-in and you own what we build.
Can it work alongside our association's system?
Usually, yes. We build around what your association requires and fill in the gaps: bookings, payments, comms and the website.
Can parents and players pay online?
Yes. Registrations, fees, payment plans, uniforms and reminders can all run online without the treasurer chasing anyone.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most sports coaches we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a coaching business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.