Club registration
Players and families sign up once, linked to your league rego, with club forms, medical info and photo consent.
Football club software: registrations, fixtures & rosters
Football clubs: registrations, fixtures and canteens sorted. Your volunteers will thank you.
Rego goes through one system, fees chased through another, the canteen roster is a sheet on the fridge and every team has its own group chat. We build club systems for football clubs that pull registrations, fixtures, rosters, uniforms and sponsors into one place, then we host them and look after them.
Looking for football club software that runs rego, game day and the volunteers?
A football club is twenty-odd teams, a few hundred families, a canteen, a uniform shop and a committee of volunteers who all have day jobs. The league platform handles the official stuff but everything around it ends up in spreadsheets, Facebook posts, group chats and the registrar's personal inbox. Then the registrar steps down at the AGM and half of it walks out the door with them.
Wollopit builds custom football club software around how your club actually runs. Families register once and the club knows who is in which team, who has paid and who owes a canteen shift. Ground changes reach the right parents in seconds. Uniforms are ordered with sizes and payment in one go. Sponsors get seen. We work alongside PlayHQ, Dribl or whatever your association uses and look after the lot on our own servers, so the committee can get back to the footy.
01The problems
What we hear from football clubs
Does your football club have these problems? Here's how we'd fix them.
Most clubs we talk to are run by brilliant volunteers holding it together with goodwill, spreadsheets and late nights. It works until the first wet Saturday of the season.
- The problemRego is a maze for familiesParents register in the association system, then fill out a club form, then email the registrar about grading and still aren't sure it went through.How we fix itOne simple club sign-up that links to your league registration, collects the club extras and tells families exactly what's done and what's left.
- The problemFees chased for monthsHalf the club pays on time. The treasurer spends the rest of the season sending awkward reminders and matching bank transfers.How we fix itOnline payments with instalment plans, family discounts, hardship options and automatic reminders that go out without anyone having to nag.
- The problemThe canteen roster lives on paperA sheet on the clubhouse fridge, families who never signed up and the same three mums covering every Saturday.How we fix itOnline canteen and duty rosters where families pick shifts, swap with each other and get a reminder the night before.
- The problemGround changes get missedA wet field gets shut at 7am, the post goes up on Facebook and half the under 9s turn up at the wrong ground anyway.How we fix itFixture changes pushed by SMS and app notification to just the teams affected, with the new ground on a map.
- The problemEvery team has its own group chatCoaches use WhatsApp, Messenger or TeamApp. The club has no idea what's been said and new parents get left out.How we fix itTeam comms run through the club, by team or age group, so everyone gets the message and nothing depends on one coach's phone.
- The problemUniform orders by emailSizes in one email, payment in another and a box of socks nobody claims sitting in the shed.How we fix itA uniform shop with size guides, paid orders, number allocation and pickup lists sorted by team.
- The problemCoaches and managers lack the basicsVolunteers start the season without player contacts, medical notes or knowing who has a Blue Card.How we fix itA coach and manager view on their phone with their squad, emergency contacts, medical notes and the paperwork they need.
- The problemBlue Cards and accreditations in a spreadsheetWorking with children checks, coaching accreditations and first aid certificates expire and nobody notices.How we fix itA volunteer register that tracks checks and accreditations and flags anything expiring before the season starts.
- The problemSponsors feel invisibleLocal businesses hand over money and get a logo on a banner nobody photographs.How we fix itSponsor pages, logos on game day screens and team pages, plus a simple report you can show them at renewal time.
- The problemGrading and team selection on whiteboardsTrial notes, availability and age groups juggled in someone's spreadsheet the week before round one.How we fix itA grading board that pulls registered players by age group and lets coordinators drag them into teams.
- The problemThe canteen runs blindNobody knows what sold, the pies run out by 10am and the float gets counted on the bonnet of a car.How we fix itCanteen sales from your Square POS with stock levels, order lists for the week and takings reported straight to the treasurer.
- The problemEverything leaves with the volunteerThe registrar or secretary moves on and their spreadsheets, passwords and know-how go with them.How we fix itOne club system with proper logins for each role, so the handover at the AGM takes an afternoon instead of a season.
02What we build
Solutions
What we build for football clubs. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Fees & payment plans
Season fees, instalments, sibling discounts and automatic reminders, with payments landing in Xero or MYOB.
Canteen & duty rosters
Canteen, BBQ, gate, field marshal and line-marking shifts that families claim, swap and get reminded about.
Fixture & ground updates
Fixtures, kick-off times and grounds by team, with washouts and changes pushed straight to the right families.
Team comms
Messages by team, age group or the whole club via SMS, email and app notifications, kept on the club record.
Coach & manager app
Squad lists, availability, emergency contacts, medical notes, game day team sheets and match reports.
Uniform & merch shop
Kits, training gear and club merch with size guides, number allocation, payments and pickup lists by team.
Volunteer register
Blue Cards, coaching accreditations, first aid and referee qualifications tracked with expiry alerts.
Grading & team builder
Registered players sorted by age group, trial notes and a drag and drop board for building teams.
Sponsor pages & reporting
Sponsor tiers, logos on the website and clubhouse screens and end of season reports for renewals.
Canteen sales & stock
Square POS sales, stock levels, weekly order lists and takings handed to the treasurer automatically.
Club events & presentations
Presentation nights, fundraisers, trivia and gala days with tickets, RSVPs and dietary notes.
Clubhouse TV screens
Today's fixtures, results, sponsors and canteen specials on the TV in the clubhouse.
Committee dashboard
Registrations, fees owing, roster gaps and sponsor money at a glance for the next committee meeting.
A website that kicks goals
Hand-built, quick on mobile, with fixtures, how to join, sponsors and news, built to rank for 'football club near me'.
03The systems
The big ones
Your whole club, on one system.
These are the systems football clubs ask us about most. Each one works on its own and they get properly clever when they're joined up.
Registrations & fees
Families sign up once. The treasurer stops chasing.
A club sign-up that sits alongside your league registration and collects everything else the club needs. Fees are paid online or on a plan and reminders go out on their own, so the registrar and treasurer finally know where every player stands.
- One sign-up per family, many players
- Linked to your league registration
- Medical notes and photo consent
- Season fees and instalment plans
- Sibling and family discounts
- Hardship and fee waiver requests
- Automatic payment reminders
- Payments reconciled into Xero or MYOB
- Returning players pre-filled next season
- Live rego numbers by age group
Rosters & volunteers
No more begging for canteen shifts.
Canteen, BBQ, gate and ground duties set up once and shared out fairly across every family. Families pick their shifts, swap with each other and get a reminder the night before. Blue Cards and accreditations are tracked in the same place.
- Canteen, BBQ, gate and field duties
- Families claim their own shifts
- Shift swaps between families
- Duty quotas per family
- Reminders by SMS the night before
- Roster gaps flagged to the coordinator
- Blue Card and WWCC tracking
- Coaching and first aid accreditations
- Expiry alerts before they lapse
- Volunteer hours for awards night
Fixtures & team comms
Ground change at 7am. Every parent knows by 7:02.
Fixtures, grounds and kick-off times by team, with changes pushed by SMS and notification to just the families affected. Coaches and managers message their squad through the club, so nobody gets left out and the club keeps the record.
- Fixtures by team and age group
- Washout and ground change alerts
- Grounds on Google Maps
- Messages by team or whole club
- SMS, email and app notifications
- Player availability each week
- Coach and manager logins
- Squad lists and emergency contacts
- Calendar feeds for families
- Message history kept by the club
Uniforms & canteen
Kits ordered right. Pies that don't run out.
A uniform shop with size guides, numbers and payment taken up front, then pickup lists sorted by team. The canteen side pulls sales from your Square POS so you know what sold, what to order and what the takings were.
- Kits, training gear and merch
- Size guides and sample sizing days
- Jersey number allocation
- Paid orders only, no IOUs
- Pickup lists by team
- Square POS sales in the canteen
- Stock levels and weekly order lists
- Canteen specials on the clubhouse TV
- Float and takings for the treasurer
- Best sellers by game day
Sponsors & committee
Sponsors who renew. A committee that can see the club.
Sponsors get proper recognition on the website, team pages and clubhouse screens, plus a tidy report at the end of the season. The committee gets one dashboard for rego, fees, rosters and sponsorship before every meeting.
- Sponsor tiers and packages
- Logos on website and team pages
- Sponsor slots on clubhouse TVs
- Sponsor shout-outs in club emails
- End of season sponsor reports
- Renewal reminders
- Committee dashboard for meetings
- Role-based logins for each position
- Club documents in one place
- Easy handover at the AGM
04How it changes
Before and after
A wet Saturday morning, wolloped.
Here's how a washout morning could change. Every club is different, so we map yours first.
Before
- Council shuts the field at 6:45am
- Secretary rings around coaches who are still asleep
- A post goes up on Facebook that half the parents miss
- Under 9s turn up at the wrong ground
- The canteen family arrives to an empty clubhouse
- Nobody knows which games are rescheduled
After
- Field closure entered once on a phone
- Affected teams get an SMS and notification in minutes
- New grounds and times show on a map
- Canteen and duty volunteers are stood down automatically
- Clubhouse screen and website update on their own
- Rescheduled games appear in family calendars
05Services
Everything under one roof
Software, websites and systems for football clubs.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for football clubs
Built around how your football club actually runs: club registration, fees & payment plans and the admin in between, in one system you own.
Websites for football clubs
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Football club system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for football clubs
Canteen & duty rosters and fixture & ground updates: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect PlayHQ, Dribl and TeamApp so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your football club, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools your club relies on, work alongside the league platforms you're required to use and replace the spreadsheets holding you back.
- PlayHQ
- Dribl
- TeamApp
- Spond
- Stripe
- Square
- Xero
- MYOB
- Mailchimp
- Twilio SMS
- Google Calendar
- Google Maps
- Google Workspace
- Microsoft 365
- YouTube
- Canva
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your football club: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit in on a committee meeting, stand at the canteen on game day and talk to coaches to find what's actually wearing your volunteers out.
- 02
Archi-tech
We plan it before writing code: your teams, families, fees, rosters, uniforms, sponsors, league platform, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before round one.
- 04
Look after
We host it, maintain it and keep improving it season to season. When something breaks you call the people who built it.
08Questions
FAQ
Things football clubs ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Do we have to stop using PlayHQ or our association's system?
No. Official registrations and fixtures often have to go through your association's platform. We build around it and handle everything the club does on top, like club forms, fees, rosters, uniforms and comms.
Can families swap canteen shifts?
Yes. Families can swap shifts with each other and the roster coordinator sees every change. Reminders go out the night before.
Can we take fees on a payment plan?
Yes. You can offer instalments, sibling discounts and hardship options. Reminders go out automatically and payments can flow into Xero or MYOB.
Can coaches message their team without using their own WhatsApp?
Yes. Coaches and managers message their squad through the club system by SMS, email or notification, so the club keeps the record and no family gets missed.
Can it track Blue Cards and coaching accreditations?
Yes. Each volunteer's checks and qualifications are recorded with expiry dates and the club is warned before anything lapses.
What happens when our committee changes at the AGM?
Nothing gets lost. Each role has its own login, so the new registrar or treasurer picks up where the last one left off.
How much does a football club system cost?
It depends on what your club needs, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like a canteen roster or uniform shop can be quick. Bigger systems are planned in stages so you get the first win early, ideally before the season kicks off.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most football clubs we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a football club problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.