Results entry app
Tablets at each event area for times, distances and heights. Works when the track wifi drops out and syncs when it's back.
Athletics club software: entries, results & PBs
Athletics clubs: entries in, results out, PBs tracked. More running, less clipboard.
Results scribbled on clipboards, heats sorted on the back of a program, parent helpers who forgot it was their week and families messaging the club page asking for times. We build entry, results, PB and roster systems for athletics and Little Athletics clubs, then we host them and look after them.
Looking for athletics club software that handles entries, results and PBs?
An athletics club runs a dozen mini events at once every week: sprints, hurdles, long jump, shot put, discus and the 1500 all going at the same time across age groups from Under 6 to Masters. Most clubs still record it on paper cards, then a volunteer spends Sunday night typing it all into a spreadsheet while families ask on Facebook whether little Jack got a PB in the 70m.
Wollopit builds custom software for athletics clubs around how your competition nights actually run. Officials enter times and distances on a tablet at each event. PBs, places and points calculate on the spot. Results go live for families straight away. Entries, heats, parent helper rosters, registrations and carnival nominations all sit in the same system, joined up with the platforms you already use. We host it and look after it so your committee can get back to the track.
01The problems
What we hear from athletics clubs
Does your athletics club have these problems? Here's how we'd fix them.
Most athletics clubs run on brilliant volunteers, a filing box of results cards and one person who knows how the spreadsheet works. It holds together right up until that person moves interstate.
- The problemResults live on clipboardsOfficials write times and distances on paper cards. Someone collects the soggy pile and types it up on Sunday night.How we fix itOfficials enter results on a tablet at each event. Places, PBs and points calculate as each athlete finishes.
- The problemNobody knows if it was a PBA kid jumps 3.10m and asks if that's a PB. The parent helper shrugs and the answer is somewhere in last season's sheets.How we fix itEvery result is checked against the athlete's history the moment it's entered. PBs are flagged right there at the pit.
- The problemHeats sorted on the back of a programWho's entered in what, how many heats and which lanes all get worked out by hand ten minutes before the start.How we fix itOnline entries by age group feed straight into heats, lane draws and a printable program for each event area.
- The problemParent helpers who don't turn upEvery family owes a duty but the roster's a spreadsheet. High jump ends up one helper short and the age manager does three jobs.How we fix itA parent helper roster with swaps, SMS reminders the night before and a running count of who's done their duties.
- The problemSign-on day chaosA queue of families, paper forms, uniform sizes, bib numbers and payments all happening on a fold-out table.How we fix itOnline registration that works alongside your state body registration, with uniform orders and bib numbers sorted before the season starts.
- The problemFamilies asking for results all weekThe club Facebook page fills with messages asking for times. The results volunteer answers them one by one.How we fix itResults pages update live on competition night. Families see their athlete's times and PBs on their phone without asking.
- The problemCarnival nominations by emailZone, region and state entries collected by email and text, with attendance requirements checked against old sign-in sheets.How we fix itCarnival nominations online, with qualifying attendance worked out automatically and entry fees collected in one go.
- The problemClub records stuck in 2009The records board in the clubhouse is years out of date and nobody's sure if Sarah's 200m broke the Under 12 record.How we fix itClub records update themselves when they're broken, with an alert to the committee and a records page on the website.
- The problemOfficials and Blue Cards on a spreadsheetWho's accredited for which event and whose working with children check expires next month lives in somebody's inbox.How we fix itAn officials and volunteers register with accreditation levels, check numbers and expiry reminders before they lapse.
- The problemEnd of season awards counted by handPoints, most improved, attendance and badges tallied over three weekends before presentation night.How we fix itPoints, attendance, PB counts and award winners calculated all season. Presentation night lists print in one click.
- The problemSquad fees chased by textSenior and masters training squads pay casually, by term or not at all. The treasurer chases it in a group chat.How we fix itSquad memberships with card payments, term billing and attendance at training, with payments flowing into Xero.
02What we build
Solutions
What we build for athletics clubs. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Live results tables
Results by event, age group and athlete, published as they come in and shareable to the club page.
Athlete profiles & PB history
Every athlete gets a page with every result, every PB and a graph of how far they've come this season.
Online event entries
Families pick events by age group before the week's competition. Late entries and scratchings handled on the night.
Heats, lanes & programs
Automatic heats and lane draws from entries, with printable programs and event sheets for each officiating area.
Registration & sign-on
Online registration, uniform orders, bib numbers and payments, set up to sit alongside your state association registration.
Parent helper rosters
Duties assigned by event area, swaps between families, SMS reminders and duty counts for the season.
Club records
Records by event and age group that update themselves when broken, with a public records page.
Carnival nominations
Zone, region and state championship entries with attendance checks, fees and a list ready to send to the association.
Officials & volunteers register
Accreditation levels, working with children checks, expiry reminders and who's available on which night.
Points, badges & awards
Season points, PB badges, attendance awards and presentation night lists calculated as you go.
Squads & training fees
Coaching squads with term or casual billing, training attendance and payments into Xero.
Family messages
Email and SMS to everyone, an age group or one family. Washed-out nights cancelled in one message.
A club website that runs
Hand-built, quick on mobile, with results, records, the season calendar and registration links. Built to rank for 'athletics near me'.
03The systems
The big ones
Your whole club, on one system.
These are the systems athletics clubs ask us about most. Each one works on its own and they get properly useful once they're joined up.
Results entry
Times and distances in on the track. Results out before you pack up.
Officials and age managers enter results on a tablet right at the event. Places, PBs and points work themselves out as each athlete finishes. By the time the hurdles are stacked away, families already have their results.
- Tablet entry at each event area
- Track, jumps and throws formats
- Keeps working with no wifi
- Places and points calculated instantly
- PBs flagged as they're entered
- Fouls, no-heights and DNFs handled
- Import times from photo finish systems
- Results published live to families
- Corrections logged with who changed what
Athletes & PBs
Every kid knows their PB. Every record gets noticed.
Each athlete gets a profile with every result they've ever recorded at the club. PBs, season bests, badges and club records update on their own so nobody has to dig through old folders.
- Athlete pages for families
- Full PB and season best history
- Progress graphs by event
- PB counts for badges and awards
- Club records by age group
- Record broken alerts to the committee
- Age group moves handled each season
- Printable PB certificates
Entries & programs
Entries in by Thursday. Heats sorted by Friday.
Families enter events online for each competition and the system builds the heats, lane draws and program for every event area. Late entries and scratchings on the night just slot in.
- Online entries by age group
- Event limits per athlete
- Automatic heats and lane draws
- Seeding from recent times
- Printable programs and event sheets
- Late entries and scratchings
- Relay teams built from entries
- Event timetable on families' phones
Parent helper rosters
Every event covered. Every family pitches in.
Duties are spread fairly across families and assigned to event areas, canteen and setup. Reminders go out by SMS the night before and swaps happen between families without the age manager playing phone tag.
- Duties by event area and shift
- Fair spread across families
- Family swaps with approval
- SMS reminders the night before
- Duty counts toward season requirements
- Gap alerts when an area is short
- Working with children check details
- Setup, canteen and pack-down duties
Registrations & carnivals
Sign-on without the fold-out table. Carnivals without the email chain.
Families register online with uniforms, bib numbers and payments sorted before day one. When zone and state carnivals come round, attendance is already counted and nominations come in through one form.
- Online registration and payments
- Works alongside state body registration
- Uniform orders and sizing
- Bib number allocation
- Attendance tracked every week
- Qualifying attendance worked out automatically
- Carnival nominations and fees
- Entry lists ready for the association
- Payments into Xero
04How it changes
Before and after
A Saturday morning, wolloped.
Here's how a competition morning could change. Every club runs differently, so we map yours first.
Before
- Heats sorted by hand while the kids warm up
- High jump one helper short again
- Results written on paper cards in the drizzle
- Nobody can say if that was a PB
- Sunday night spent typing it all up
- Families message the club page asking for times
After
- Heats and lanes drawn from Thursday's entries
- Helpers reminded by SMS last night
- Results entered on tablets at each event
- PBs flagged the moment they happen
- Results already published before pack-down
- Families check their athlete's page on the drive home
05Services
Everything under one roof
Software, websites and systems for athletics clubs.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for athletics clubs
Built around how your athletics club actually runs: results entry app, live results tables and the admin in between, in one system you own.
Websites for athletics clubs
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Athletics club system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for athletics clubs
Athlete profiles & PB history and online event entries: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Revolutionise SPORT, Hy-Tek Meet Manager and FinishLynx so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your athletics club, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools your club relies on, work alongside association platforms you have to use and replace the spreadsheets holding you back.
- Revolutionise SPORT
- Hy-Tek Meet Manager
- FinishLynx
- PlayHQ
- TeamApp
- Stripe
- Square
- Xero
- Mailchimp
- Twilio SMS
- Google Calendar
- Google Workspace
- Microsoft 365
- Google Maps
- YouTube
- Canva
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your athletics club: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We come down on a competition night, stand at the long jump pit and the results table, then work out what's actually eating your volunteers' time.
- 02
Archi-tech
We plan it before writing code: your events, age groups, entries, helpers, registrations, carnivals, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually results entry first, so you get a win before the next competition.
- 04
Look after
We host it, maintain it and roll it over each season. When something breaks you call the people who built it.
08Questions
FAQ
Things athletics clubs ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can kids see their PB history?
Yes. Each athlete has a page with every result and PB they've recorded at the club, plus graphs of how they're improving. Families can check it on their phone any time.
Will it work at the track if the wifi is rubbish?
Yes. The results entry app keeps working without a connection and syncs everything once the tablet finds signal again. No lost results.
Do we have to stop using Revolutionise or our association's systems?
No. If your state body requires a registration platform, we build around it and handle the club side on top: entries, results, rosters and carnivals. We only replace things that are holding you back and we'll show you what that involves first.
Can it take times from our photo finish or Meet Manager?
Usually yes. We can import results from timing systems like FinishLynx or Hy-Tek Meet Manager so officials aren't typing the same times twice.
Can parent helpers swap duties themselves?
Yes. Families can request swaps with each other, the age manager approves if needed and everyone gets an SMS reminder the night before their duty.
Our committee changes every year. Will the next lot be able to use it?
That's the idea. Everything lives in one system instead of someone's laptop, so handing over to a new president or results officer is a login, not a box of folders.
How much does an athletics club system cost?
It depends on what you need, so we quote up front once we understand your club. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like results entry or a helper roster can be quick. Bigger systems are planned in stages so you get the first win early, ideally before the season kicks off.
Who looks after it once it's built?
We do. We host it on our own managed servers, keep it updated and secure and roll it over each season. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most athletics clubs we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an athletics club problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.