Online bay booking
Book by the hour or half hour, pick a bay, pay up front and get SMS reminders. Works on any phone.
Indoor golf booking software: bays, leagues & lessons
Indoor golf: bays booked by the hour. More swings, less ringing.
Bays booked by phone, leagues on a spreadsheet, lessons arranged by text and the 7pm group still waiting at the bar because the 6pm group won't get off the sim. We build indoor golf systems that keep simulators busy and the front desk sane, then we host them and look after them.
Looking for indoor golf or golf simulator booking software?
An indoor golf centre sells a lot more than bay time. There are memberships with included hours, coaching lessons, winter leagues, corporate nights, birthday parties, gift vouchers and a bar and kitchen that should be making money off every booking. Most centres run that with a generic booking app, a paper diary, a league spreadsheet and a coach who books lessons from his own phone.
Wollopit builds custom indoor golf software around how your centre actually runs. Golfers book and pay for a bay online. Sessions start and stop on the booking. Members burn their hours without anyone counting. League scores come off the simulator into live standings. Food and drinks go on the bay's tab. We connect the simulator software and POS you already use and look after the lot on our own servers.
01The problems
What we hear from indoor golf centres
Does your indoor golf centre have these problems? Here's how we'd fix them.
Most indoor golf owners got into it because they love golf and the tech. Then they spend their nights answering the phone and fixing double bookings.
- The problemBays booked by phoneThe phone rings mid-lesson, someone pencils a booking in the diary and two groups turn up for Bay 3 at 7pm.How we fix itOnline bay booking by the hour with live availability, card payment up front and SMS reminders.
- The problemTuesday arvo sits emptyBays are packed Friday night and dead at 2pm on a weekday, all at the same hourly rate.How we fix itPeak and off-peak pricing, happy hour bay rates and last-minute offers sent by SMS to locals who play off-peak.
- The problemNo-shows on Saturday nightA group books two hours in prime time, doesn't turn up and you've turned away three walk-ins.How we fix itDeposits or full prepayment, clear cancellation windows and reminders with a one-tap link to release the bay.
- The problemSessions run overThe 6pm group is still mid-round at 6.15 while the next group stands at the bar getting cranky.How we fix itSessions that start and end on the booking, a ten-minute warning on the bay screen and the front desk seeing every bay live.
- The problemLeagues on a spreadsheetScores are read off the sim, typed into Excel and the ladder goes out on Facebook three days late.How we fix itLeague management with teams, fixtures, handicaps and scores pulled into live standings everyone can check.
- The problemLessons arranged by textCoaches book students from their own phones, bays get double booked and nobody knows who's paid.How we fix itLesson booking on coach calendars that hold the bay automatically, with packs, payments and lesson notes.
- The problemMember hours counted by handMembers get ten hours a month and someone keeps a tally on a clipboard or in their head.How we fix itMemberships with included hours that deduct as they book, member-only booking windows and automatic billing.
- The problemFood and drinks don't follow the bayOrders go through the bar, tabs get split four ways at the end and half the group has already left.How we fix itOrder from the bay on a QR code, everything lands on the booking's tab and the group splits the bill on their phones.
- The problemCorporate nights by emailWork Christmas parties and birthdays bounce around twenty emails before anyone agrees on a time and a menu.How we fix itFunction enquiries that turn into quotes with bays, food packages and deposits, plus a run sheet for the night.
- The problemGift vouchers in a drawerPaper vouchers handed out at Christmas, no record of who's used what and a few photocopied ones turning up.How we fix itDigital gift vouchers sold online, redeemed against a booking and tracked to the dollar.
02What we build
Solutions
What we build for indoor golf centres. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Peak & off-peak pricing
Different rates by day and time, happy hour bays, last-minute deals and promo codes to fill quiet slots.
Bay control & timers
Simulators unlock at the start of a booking, warn players near the end and lock when time's up.
Memberships
Monthly plans with included hours, member rates, early booking windows and billing that runs itself.
Leagues & comps
Teams, fixtures, handicaps, scores from the sim and live ladders for winter leagues and one-off comps.
Lessons & coaching
Coach calendars, lesson packs, bays held automatically, student notes and swing video links.
Bay ordering
QR menus on every bay with food and drinks charged to the booking's tab.
Functions & corporate
Enquiry forms, quotes with food packages, deposits and run sheets for parties and work nights.
Junior & group clinics
Term-based clinics and beginner programs with enrolments, waitlists and parent contacts.
Gift vouchers
Sold online, emailed instantly and redeemed against bay time, lessons or the bar.
Front desk dashboard
Every bay, who's on, how long's left, who's next and what's on their tab, on one screen.
A website that books
Hand-built, quick on mobile and built to rank for 'golf simulator near me', with live availability on it.
03The systems
The big ones
Your whole centre, on one system.
These are the systems indoor golf centres ask us about most. Each works on its own and they get properly clever when they're joined up.
Bay booking
Bays booked, paid and running without a phone call.
Golfers see live availability, pick a bay and pay before they arrive. The booking starts the simulator session and ends it, so groups don't run over and the front desk isn't playing referee.
- Live availability by bay and time
- Hourly and half-hour sessions
- Peak and off-peak rates
- Deposits or full prepayment
- Cancellation windows and no-show fees
- SMS and email reminders
- Sims unlock on booking start
- Ten-minute warning on screen
- Walk-ins added at the desk
- Waitlist for full nights
Memberships
Members who book themselves and never get miscounted.
Memberships with included hours that come off automatically when a member books. Members get their own rates and booking windows. Billing runs itself and failed cards get chased without you asking.
- Monthly or annual plans
- Included hours that deduct on booking
- Member rates on extra time
- Early booking windows for members
- Guest passes and bring-a-mate
- Automatic billing and card retries
- Pause for holidays
- Member discount on food and drink
- Hours used and left in their account
Leagues & comps
Winter league that runs itself.
Set up teams and fixtures once. Scores come straight off the simulator into the league, handicaps adjust and the ladder is live for every player on their phone. No more Excel at midnight.
- Teams, singles and pairs formats
- Fixtures with bays booked automatically
- Scores pulled from the simulator
- Handicaps that adjust each round
- Live ladders on phones and bay screens
- Entry fees paid online
- Closest to pin and longest drive comps
- Results posted to socials
- End of season prizes and history
Lessons & coaching
Coaches with full diaries and no double bookings.
Every coach gets a calendar that holds a bay when a lesson is booked. Students book and pay online, buy packs and see their lesson notes. You see who's teaching, who's paid and what each coach is worth to the centre.
- Coach calendars and availability
- Bay held automatically for lessons
- Single lessons and lesson packs
- Online payment up front
- Lesson notes and swing video links
- Junior and beginner clinics
- Coach commissions and payouts
- Reminders for students
Bay ordering & functions
Food, drinks and parties on the booking's tab.
Golfers scan a QR code at the bay and order without leaving the round. Everything lands on the booking's tab and the group splits it on their phones. Corporate nights and parties get quotes, packages and run sheets in the same system.
- QR ordering from every bay
- Orders sent to bar and kitchen
- Tab tied to the booking
- Split the bill by player
- Pre-ordered food packages
- Function enquiries and quotes
- Deposits for parties and corporates
- Run sheets for the night
- Sales synced to your POS
04How it changes
Before and after
A winter league night, wolloped.
Here's how a Thursday league night could change. Every centre runs differently, so we map yours first.
Before
- Ring around teams to confirm they're coming
- Block out bays in the paper diary
- Read scores off each sim and write them down
- Type everything into the league spreadsheet
- Chase three players for entry fees
- Post the ladder on Facebook on Sunday
After
- Teams confirmed by SMS on Tuesday
- League bays held automatically for the night
- Scores flow straight off the simulators
- Handicaps and standings update as rounds finish
- Entry fees were paid online with entry
- The live ladder is on every phone before last drinks
05Services
Everything under one roof
Software, websites and systems for indoor golf centres.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for indoor golf centres
Built around how your indoor golf centre actually runs: online bay booking, peak & off-peak pricing and the admin in between, in one system you own.
Websites for indoor golf centres
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Indoor golf centre system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for indoor golf centres
Bay control & timers and memberships: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect TrackMan, Foresight Sports and Uneekor so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your indoor golf centre, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to your simulator software, POS and accounts, work alongside platforms you're happy with or replace the ones holding you back.
- TrackMan
- Foresight Sports
- Uneekor
- Full Swing
- GSPro
- Golfzon
- Square
- Lightspeed
- Stripe
- Xero
- MYOB
- Mailchimp
- Twilio SMS
- Google Calendar
- Google Business Profile
- Microsoft 365
- Deputy
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your indoor golf centre: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time at the front desk, in the bays and on a league night, then work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your bays, simulators, pricing, members, coaches, leagues, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually online bay booking first, so you get a win before winter league starts.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things indoor golf centres ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it work with our simulator software?
Usually, yes. We can start and end sessions and pull scores from many simulator systems including TrackMan, Foresight, Uneekor and GSPro setups. We'll check yours before we promise anything.
Can bookings unlock the bay automatically?
Yes, where your simulator software or bay hardware allows it. The session starts on the booking, warns players near the end and locks when time's up.
Can members use their included hours online?
Yes. Members book like anyone else and their hours come off automatically. They can see what they've used and what's left.
Can food and drink orders go on the bay's tab?
Yes. Golfers order by QR code at the bay and it lands on the booking's tab. We can sync sales to Square, Lightspeed or most popular POS systems.
We already use a booking platform. Do we have to switch?
No. If your booking or POS system is doing its job we build around it, adding leagues, memberships or bay ordering on top. If it's holding you back we'll show you what replacing it involves before anything changes.
How much does an indoor golf system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online bay booking or a league ladder can be quick. Bigger systems are built in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most indoor golf centres we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an indoor golf centre problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.