Session booking
Public sessions, private games and walk-ups with live capacity per field and per session.
Paintball booking software: groups, waivers & parties
Paintball fields: groups booked, waivers signed. More splat, less paperwork.
Bucks parties get booked by email and organisers send numbers the night before. There's a clipboard of paper waivers at the gate and paint gets sold by the box once everyone's already kitted up. We build paintball systems that book groups with packages, get every player signed before they arrive and put them on the field sooner. Then we host them and look after them.
Looking for paintball booking software that handles groups, waivers and paint?
A paintball field doesn't sell tickets to one person. It sells a morning to a bucks party of fourteen, a birthday full of twelve-year-olds with nervous parents and a corporate team that wants a BBQ after. The organiser books, the numbers change three times and half the group hasn't signed a waiver. Then on the day there's a queue at the gate while someone reads names off a printout.
Wollopit builds custom paintball software around how your field runs. Groups book a session and package online with a deposit. The organiser gets a link to share so every player signs their own waiver and can pay their own share. Paint, extra rounds and BBQ add-ons are sold before game day. Marshals see who's checked in on a tablet. We connect the tools you already use, replace the ones getting in the way and look after the lot on our own servers.
01The problems
What we hear from paintball fields
Does your paintball field have these problems? Here's how we'd fix them.
Most fields we talk to have the games sorted. It's everything before the first whistle that eats the morning.
- The problemGroup bookings by emailOrganisers email to ask about dates, then packages, then prices, then go quiet for a week.How we fix itOnline group booking with live session availability, package choice, headcount and a deposit to lock it in.
- The problemNumbers change right up to the dayFourteen becomes eleven then sixteen. Nobody tells you until they rock up.How we fix itOrganisers update the headcount through their own booking page, with a cut-off before the session and payments adjusted automatically.
- The problemPaper waivers at the gateTwenty people filling in forms on a clipboard while the safety briefing gets pushed back.How we fix itDigital waivers signed on a phone before the day, matched to the booking so the gate list shows who's done.
- The problemUnder-age playersParent consent forms go missing and you're checking birthdays at the gate.How we fix itWaivers that check date of birth against your minimum age and send the consent form to a parent or guardian to sign.
- The problemPaint sold on the dayPlayers run dry mid-game and the queue for paint holds up the next round.How we fix itPaint packages and extra rounds sold at booking, with top-ups paid by card at the counter.
- The problemLate cancellationsA group of twenty pulls out the night before and the field sits empty.How we fix itDeposits at booking, clear cancellation rules and a waitlist so walk-up players can fill the gaps.
- The problemParty packages quoted by handEvery bucks, hens and birthday enquiry gets a custom quote typed up in Word.How we fix itParty packages online with pricing per head, add-ons like a BBQ or cake and an instant quote.
- The problemThe organiser chasing everyoneThe best man pays the deposit then spends a week chasing mates for their share.How we fix itSplit payments: each player pays their own share through the group link and the organiser sees who's paid.
- The problemCheck-in chaosNames read off a printout, markers handed out from memory and nobody's sure who's signed.How we fix itTablet check-in at the gate: scan a QR code, see waiver status and assign gear to the player.
- The problemGear nobody's trackingMarkers, masks and tanks go out and come back with no record of what's broken.How we fix itA gear register with serial numbers, hire counts, servicing logs and faults reported from the field.
- The problemCorporate bookings need paperworkCompanies want a quote, a tax invoice and a PO number before they'll book.How we fix itA corporate booking flow with quotes, invoices straight into Xero and payment on account.
- The problemPlayers you never hear from againBirthday kids grow up and bucks become grooms, but nobody invites them back.How we fix itA player list built from every waiver with marketing consent, so you can send open days and new game nights.
02What we build
Solutions
What we build for paintball fields. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Group packages
Bucks, hens, birthdays and corporate packages with per-head pricing and minimum numbers.
Digital waivers
Signed on a phone before game day, with medical notes, emergency contacts and parent consent.
Group invite links
Organisers share one link so every player joins, signs their waiver and pays their share.
Paint & add-ons
Paint rounds, BBQ, drinks and photo packs sold at booking or at the counter.
Deposits & cancellations
Deposits, balances due before the day, cancellation rules and automatic refunds or credits.
Gate check-in
QR check-in on a tablet with waiver status, age flags and team splits.
Marshal app
Session run sheets, player lists, team colours and incident reports on a marshal's phone.
Gear register
Markers, masks, tanks and vests tracked by serial number with servicing and fault logs.
Laser skirmish & junior games
Low-impact and laser sessions with their own age rules, packages and waiver wording.
Gift vouchers
Online gift vouchers for birthdays and Christmas that redeem straight into a booking.
Reminders & SMS
Confirmations, what-to-wear guides, directions and weather updates by email and SMS.
A website that books
Quick on mobile, live session availability and built to rank for 'paintball near me'.
03The systems
The big ones
Your whole field, on one system.
These are the systems paintball fields ask us about most. Each one works on its own and they get properly clever when they're joined up.
Session booking
Groups book themselves. Numbers sort themselves out.
Organisers pick a date, a session and a package, see the price per head and pay a deposit to lock it in. Live capacity per field means you never double-book a Saturday and walk-ups can still grab a spot.
- Live sessions per field and time
- Group packages with minimum numbers
- Per-head pricing and add-ons
- Deposits and balance due dates
- Organisers update headcount online
- Cut-off times before each session
- Waitlist for sold-out sessions
- Private field hire
- Google Calendar sync for staff
- Confirmations by email and SMS
Digital waivers
Every player signed before they reach the gate.
Waivers go out with the booking and each player signs on their own phone. Under-age players trigger a parent consent form and the gate list shows exactly who's still outstanding.
- Signed on any phone
- Matched to the booking
- Date of birth and minimum age checks
- Parent or guardian consent
- Medical notes and emergency contact
- Reminders to anyone who hasn't signed
- Stored securely and searchable
- Returning players re-sign in seconds
Group links & payments
One link for the organiser. Everyone pays their own way.
The organiser books and drops a link in the group chat. Each player joins, signs their waiver, picks their paint and pays their share while the organiser watches it fill up.
- Shareable group invite link
- Split payments per player
- Organiser covers the deposit
- Paint picked per player
- Auto reminders to slow payers
- Organiser sees who's paid and signed
- Balance adjusts if someone drops out
- Apple Pay and Google Pay through Stripe
Gate check-in & marshals
Kitted up and on the field sooner.
Players scan a QR code at the gate and marshals see their waiver status, age and paint package on a tablet. Gear is assigned on the spot and team splits are ready before the briefing starts.
- QR check-in on a tablet
- Waiver status at a glance
- Gear assigned per player
- Paint packs ready to hand out
- Team splits for the briefing
- Run sheet per session
- Incident and injury reports
- Top-ups paid at the counter
Parties & corporate
Bucks, birthdays and team days, quoted in seconds.
Party and corporate packages live online with per-head pricing, add-ons and minimum numbers. Corporate bookings get proper quotes and tax invoices that land in Xero.
- Bucks, hens and birthday packages
- Junior and low-impact options
- BBQ, drinks and cake add-ons
- Instant quotes by headcount
- Corporate quotes and PO numbers
- Tax invoices into Xero
- Gift vouchers that redeem online
- Run sheets for party hosts
04How it changes
Before and after
A bucks party, wolloped.
Here's how a Saturday bucks booking could change. Every field runs differently, so we map yours first.
Before
- Best man emails asking about prices
- A quote gets typed up and sent back
- Numbers change three times by text
- Sixteen paper waivers on a clipboard at the gate
- Paint sold box by box mid-morning
- Two no-shows and nobody paid for them
After
- Best man books a package online
- Deposit paid and the date locked in
- Group link dropped in the group chat
- Every player signs and pays their own share
- Paint pre-paid and bagged at check-in
- On the field before the coffee's cold
05Services
Everything under one roof
Software, websites and systems for paintball fields.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for paintball fields
Built around how your paintball field actually runs: session booking, group packages and the admin in between, in one system you own.
Websites for paintball fields
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Paintball field system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for paintball fields
Digital waivers and group invite links: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Stripe, Square and Xero so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your paintball field, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work around booking platforms you're happy with or replace the ones holding you back.
- Stripe
- Square
- Xero
- MYOB
- Mailchimp
- Twilio SMS
- Google Calendar
- Google Business Profile
- Google Maps
- YouTube
- FareHarbor
- Rezdy
- Checkfront
- Bookeo
- Smartwaiver
- WaiverForever
- Deputy
- Microsoft 365
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your paintball field: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend a session day at your field, from the first booking email to the last player through the gate, then work out what's slowing you down.
- 02
Archi-tech
We plan it before writing code: your fields, sessions, packages, waivers, age rules, gear, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually bookings and waivers first so your next bucks party runs smoother.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things paintball fields ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can each player pay their own share?
Yes. Organisers can send a link so each player pays their share and signs their own waiver. The organiser can still cover the deposit to lock in the date.
How do waivers work for under-age players?
The waiver checks date of birth against the minimum age you set for each game type. Anyone under 18 triggers a consent form that goes to a parent or guardian to sign before the day.
Can we run laser skirmish and paintball from the same system?
Yes. Each game type gets its own sessions, packages, age rules and waiver wording, all on one calendar.
Can we sell paint before the day?
Yes. Paint packages and add-ons can be picked at booking or through the group link, so they're paid for and ready at check-in. Top-ups on the day go through your POS.
We already use a booking platform. Do we have to switch?
No. If FareHarbor, Rezdy or another platform is working for you, we build around it with waivers, group links, gear and check-in on top. If it's holding you back, we'll show you what replacing it would involve before anything changes.
How much does a paintball booking system cost?
It depends on your fields, packages and what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like digital waivers or group links can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most paintball fields we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a paintball field problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.