Range booking
Bays, ranges and time slots booked online, with comp days, working bees and closures blocked out.
Gun club software: range bookings & attendance records
Gun clubs: every shoot booked, logged and covered. Shoot more, sign less.
Range bays get booked by text and attendance lives in a sign-in book that somebody has to tally before licence renewals. Scores sit on paper cards and the RO roster is a ring-around on Friday night. We build booking, attendance, compliance and competition systems for shooting clubs, then we host them and look after them.
Looking for shooting club software that handles bookings, attendance and compliance?
A shooting club carries paperwork most sporting clubs never see. Members need their participation logged for their licence. Probationary members need inductions and supervised shoots signed off. Visitors need declarations. The secretary writes membership letters for permits. On top of that there's the range, the competitions and the canteen, often run by the same handful of volunteers with a sign-in book, a spreadsheet and a group chat.
Wollopit builds custom gun club software around how your club actually runs. Members book a bay or a detail on their phone, check in with a QR code at the gate and their attendance is counted by discipline automatically. Scores go straight into results. RO rosters fill themselves. When a member or the registry needs a record you print it in seconds instead of flicking back through two years of sign-in books. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from gun clubs
Does your shooting club have these problems? Here's how we'd fix them.
Most clubs we talk to are run by volunteers who know their range inside out and spend far too many nights on paperwork that should keep itself.
- The problemAttendance tallied by handBefore renewals the secretary flicks through sign-in books counting who shot what discipline and when.How we fix itQR check-in at the range logs every shoot by discipline. Each member's tally is always up to date and printable.
- The problemMembers fall short without knowingSomeone finds out at renewal time they're a shoot short for their category and there's no comp left on the calendar.How we fix itAutomatic reminders when a member is falling behind their participation for the year, with the next suitable shoots listed.
- The problemRange bays booked by textTwo members turn up for the same bay on the 100m range while the pistol range sits empty.How we fix itOnline range booking by bay, range and time slot, with closures and comp days blocked out automatically.
- The problemLicence and membership details everywhereLicence numbers, expiry dates and categories live in a spreadsheet only the secretary can open.How we fix itOne secure member register with licence categories, expiry alerts and access limited to the committee roles that need it.
- The problemProbationary members on paperInductions, safety briefings and supervised shoots are signed off on forms that get lost in the clubhouse drawer.How we fix itDigital induction checklists, supervisor sign-offs on a phone and probation progress every committee member can see.
- The problemVisitors and guestsGuests and unlicensed shooters fill in a paper declaration that may or may not be legible later.How we fix itVisitor declarations on a tablet at the gate, linked to the supervising member and stored with the day's range log.
- The problemRO roster by ring-aroundThe range officer roster is a Friday night phone tree and the range opens late when nobody's confirmed.How we fix itAn RO roster members claim themselves, with SMS reminders, swaps and a gap alert well before the day.
- The problemCompetition entries and scores on paperEntries on a clipboard, scores on cards and results typed up on Sunday night for the newsletter.How we fix itOnline entries with squadding, scores entered on the range and results published the same afternoon.
- The problemPermit letters and member confirmationsThe secretary writes membership and participation letters one by one for permits and renewals.How we fix itGenerate a member's confirmation letter or attendance statement from their record in one click.
- The problemRenewals and fees chased by handMembers pay by bank transfer with no reference and the treasurer spends a weekend matching it up.How we fix itOnline renewals with card payments, automatic receipts and payments reconciled into Xero or MYOB.
02What we build
Solutions
What we build for gun clubs. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
QR range check-in
Members scan in at the gate or clubhouse. Discipline, firearm category and range are logged in seconds.
Attendance & participation logs
Every shoot counted by discipline, with member tallies and reports ready for licence renewals.
Member register
Licence categories, expiry dates, membership type and contact details kept secure with role-based access.
Inductions & probation
Safety briefings, induction checklists and supervised shoots signed off digitally and tracked to completion.
Visitor declarations
Guest and unlicensed shooter forms on a tablet, linked to the supervising member and the day's log.
Competition entries & squadding
Online entries, fees, squads and details for club shoots, open days and championships.
Scoring & results
Scores entered on the range, handicaps and grades calculated and results published to your website.
RO & volunteer rosters
Range officers, canteen and working bee shifts claimed online, with SMS reminders and swaps.
Range log & incidents
Daily range open and close records, RO on duty, incidents and near misses logged for the committee.
Renewals & payments
Membership renewals, range fees and comp entries paid online and reconciled into Xero or MYOB.
Clubhouse sales
Ammo, targets, clays and canteen sales on Square, with stock levels and member pricing.
Member letters & statements
Membership confirmations and attendance statements generated from a member's record in one click.
A website that's on target
Hand-built and quick on mobile, with the shoot calendar, range status, results and how to join.
03The systems
The big ones
Your whole club, on one system.
These are the systems shooting clubs ask us about most. Each one works on its own and they get properly clever when they're joined up.
Attendance & compliance
Every shoot logged. Every member covered.
Members check in at the range and their attendance is counted by discipline against the participation rules in your state. The committee sees who's on track and who isn't. Members can download their own record when they need it for a renewal or permit.
- QR check-in at the gate or clubhouse
- Attendance counted by discipline
- Participation targets set per category
- Falling-behind reminders by email or SMS
- Members download their own history
- Attendance statements in one click
- Licence expiry alerts
- Reports in your state's format
- Full history kept, not just this year
- Committee-only access to sensitive details
Range booking
The right bay, booked before you load the ute.
Members book a bay, a range or a detail from their phone and can see exactly what's free. Comp days, closures and maintenance block out automatically. Everyone knows the range is open before they drive out.
- Book by range, bay and time slot
- Live range open and closed status
- Comp days and closures blocked out
- Booking limits per member
- Cancellations free up the slot
- Booking reminders by SMS
- Linked to the RO on duty
- Visitor bookings with a sponsor
- Range fees paid at booking
- Calendar view for the committee
Members & inductions
New members inducted properly, without the paper trail.
From application to full member, every step is tracked. Inductions, safety briefings and supervised shoots get signed off on a phone by the right person. The register keeps licence details secure and only visible to those who need them.
- Online membership applications
- Induction and safety checklists
- Supervisor sign-off on a phone
- Probation progress tracking
- Licence categories and expiry dates
- Visitor declarations on a tablet
- Role-based committee access
- Membership confirmation letters
- Online renewals and receipts
- Member emails through Mailchimp
Competitions & scoring
Scores in at the range, results out by lunch.
Club shoots, open days and championships take entries and fees online with squads sorted automatically. Scores go in on a tablet at the range or come in from your electronic targets. Results, grades and handicaps update themselves and every shoot counts towards attendance.
- Online entries and payments
- Squadding and relay planning
- Scores entered on a tablet
- Imports from electronic targets
- Grades and handicaps calculated
- Results published to your website
- Season aggregates and club champions
- Entries count towards attendance
- Visiting shooters from other clubs
- Printable score sheets as backup
RO rosters & range safety
The range opens on time, with an RO who said yes.
Range officers and volunteers claim their own shifts and get reminded the day before. The committee sees gaps weeks ahead. Each day's range log, RO on duty and any incidents are recorded in one place.
- RO roster members claim themselves
- Qualified RO check per range
- SMS reminders and easy swaps
- Gap alerts to the committee
- Canteen and working bee rosters
- Daily range open and close log
- Incident and near-miss reports
- Range maintenance tasks
- Volunteer hours tracked
- Range status pushed to the website
04How it changes
Before and after
A competition day, wolloped.
Here's how a Saturday club shoot could change. Every club runs differently, so we map yours first.
Before
- Ring around on Friday night to find an RO
- Paper sign-in book at the gate with half the details missing
- Entries on a clipboard and cash in a tin
- Scores written on cards and carried to the clubhouse
- Results typed up on Sunday night
- Attendance counted by hand before renewals
After
- The RO claimed the shift a fortnight ago and got a reminder
- Members scan in at the gate in seconds
- Entries and fees paid online during the week
- Scores entered on a tablet at each station
- Results on the website by lunchtime
- Every shooter's attendance counted automatically
05Services
Everything under one roof
Software, websites and systems for gun clubs.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for gun clubs
Built around how your shooting club actually runs: range booking, qR range check-in and the admin in between, in one system you own.
Websites for gun clubs
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Shooting club system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for gun clubs
Attendance & participation logs and member register: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect TidyHQ, Team App and PractiScore so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your shooting club, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools your club relies on, work alongside platforms you're happy with or replace the ones holding you back.
- TidyHQ
- Team App
- PractiScore
- SIUS
- Meyton
- ShotMarker
- Square
- Stripe
- Xero
- MYOB
- Mailchimp
- Twilio SMS
- Google Calendar
- Google Maps
- Microsoft 365
- Humanitix
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your shooting club: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend a range day with your committee, ROs and members, then work out where the paperwork and double handling actually happen.
- 02
Archi-tech
We plan it before writing code: your ranges, disciplines, participation rules, members, competitions, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually attendance and check-in first, so you get a win before the next renewal round.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things gun clubs ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can members download their own attendance records?
Yes. Members can log in and see their attendance history by discipline, then download a statement for licence renewals or permit applications.
Will the records meet our state's requirements?
We set it up to capture and report what your state's firearms registry asks clubs to keep, in the format your committee already uses. Your committee still confirms the rules with the registry. We make the record keeping easy.
Can it handle visitors and unlicensed shooters?
Yes. Visitors fill in their declaration on a tablet at the gate. It's linked to the supervising member and kept with that day's range log.
Is our members' licence information secure?
Yes. Sensitive details like licence numbers are only visible to the committee roles that need them. Everything is hosted on our own managed servers and kept up to date.
We already use TidyHQ or another club platform. Do we have to switch?
No. If it's working for memberships and payments we build around it and add the range booking, attendance, scoring and rosters on top. If it's holding you back, we'll show you what replacing it would involve before anything changes.
Can it work with our electronic targets?
Often yes. If your targets or scoring system can export results we can bring them straight into your club results and attendance.
How much does a gun club system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like QR check-in or an RO roster can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most gun clubs we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a shooting club problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.