Online comp entries
Seniors, juniors, ladies, boat and land-based divisions with crew details, payment up front and confirmation texts.
Fishing club software: comp entries, weigh-ins & leaderboards
Fishing clubs: comps entered, catches weighed, leaders live. Tight lines, less paperwork.
Entry forms at the tackle shop, cash in an esky, weights scribbled in a wet notebook and results read out at a presentation days later. We build competition, weigh-in, leaderboard and membership systems for fishing clubs that all talk to each other. Then we host them and look after them.
Looking for fishing competition software that handles entries, weigh-ins and the leaderboard?
A fishing club runs on volunteers and a long weekend of goodwill. There's the comp itself, divisions for seniors, juniors and ladies, boat and land-based sections, catch and release photos, a season points table, member renewals and a prize table full of sponsors who want to be thanked. Most of it lives in a secretary's spreadsheet, a Facebook group and a clipboard that got rained on at the weigh station.
Wollopit builds custom fishing club software around how your club actually runs. Anglers enter and pay online. Weigh-in volunteers log fish on a tablet with the scales right there. The leaderboard updates the second a fish hits the tray, so everyone on the water and at the clubhouse can see who's leading. Season points, club records, memberships and sponsors all sit in the same place. We connect the tools you already use and look after the lot on our own servers, so the committee can get back to fishing.
01The problems
What we hear from fishing clubs
Does your fishing club have these problems? Here's how we'd fix them.
Most fishing clubs we talk to run great comps on sheer volunteer effort. It works, right up until the treasurer goes on holidays or the results spreadsheet won't add up at 9pm on Sunday.
- The problemEntries on paper formsForms left at the tackle shop and the clubhouse, half filled in, with cash and bank transfers to match up later.How we fix itOnline entries with divisions, boat and crew details, payment up front and a confirmation text for every angler.
- The problemWeigh-ins in a wet notebookWeights written by hand, names misspelt and a smudged 4.28kg that might have been 4.82kg.How we fix itA tablet weigh station that logs angler, species, weight and time, with a photo of the fish on the scales.
- The problemResults announced days laterSomeone stays up totting up the spreadsheet and anglers wait until the presentation to find out where they finished.How we fix itA live leaderboard by species and division that updates the moment a fish is weighed. On phones and the clubhouse TV.
- The problemCatch and release photos everywhereBrag mat shots arrive by Messenger, email and text, with no way to check time stamps or which entry they belong to.How we fix itA photo submission form tied to each entry, with the comp code in shot, time and location captured and a judge's approve button.
- The problemSeason points on a spreadsheetAngler of the year is worked out from a file only one person understands. Nobody can check their own points.How we fix itSeason points that tally themselves from every comp, with a standings page members can check any time.
- The problemRenewals chased one by oneMemberships lapse, the secretary chases unpaid fees by phone and nobody's sure who's covered on the day.How we fix itOnline renewals with automatic reminders, membership cards and a list that tells the weigh station who's financial.
- The problemJuniors and consentsParent forms on paper, junior divisions mixed up and no easy way to get hold of a parent on the day.How we fix itJunior entries with parent consent, emergency contacts and their own divisions and prizes built in.
- The problemWeather calls by group chatThe comp's off because of a blow, but half the members never saw the Facebook post and drove down anyway.How we fix itOne tap sends an SMS and email to every entrant when lines-in time changes or the comp's postponed.
- The problemClub records nobody can findHeaviest snapper on record is on an honour board, a photocopy and somebody's memory. They don't match.How we fix itA club records register by species, line class and category, updated from verified weigh-ins with photos.
- The problemSponsors who feel forgottenThe local tackle shop donated half the prize table and got a quick mention on the PA.How we fix itSponsor logos on the leaderboard, entry confirmations and website, with a prize list showing who donated what.
- The problemVolunteer roster chaosWeigh station, BBQ, raffle and boat ramp jobs sorted by ringing around the week before.How we fix itA volunteer roster members sign up to online, with reminders the day before and swaps they can sort themselves.
02What we build
Solutions
What we build for fishing clubs. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Tablet weigh station
Log angler, species, weight and time at the scales, with a photo and a second volunteer to sign it off.
Live leaderboards
Standings by species, division and team on phones and the clubhouse TV, updating as each fish is weighed.
Catch and release submissions
Photo entries with comp codes, measurements on the brag mat, time stamps and a judge's approval queue.
Season points & angler of the year
Points tallied from every club comp, with standings members can check and history kept season to season.
Prize table & presentations
Winners worked out from the rules, lucky draws, sponsor prizes and a running sheet for presentation night.
Membership & renewals
Online joining and renewals, automatic reminders, digital member cards and family memberships.
Club records register
Heaviest fish by species, line class and category, with photos and the weigh-in that proves it.
Weather and comp alerts
SMS and email to every entrant when lines-in changes, a comp's postponed or the weigh station moves.
Volunteer roster
Weigh station, BBQ, raffle and ramp jobs filled online with reminders and easy swaps.
Sponsor pages
Sponsor logos on leaderboards, entries and the website, with a record of what each one gave.
A website that reels them in
Hand-built and quick on mobile, with the comp calendar, entries, live results and catch galleries.
03The systems
The big ones
Your whole club comp, on one system.
These are the systems fishing clubs ask us about most. Each one works on its own and they get properly clever when they're joined up.
Comp entries
Anglers enter and pay before they hook the boat up.
Every comp gets its own online entry page with your divisions, rules and fees. Anglers pay up front, crews get added in one go and the committee sees exactly who's fishing before lines in.
- Divisions for seniors, juniors and ladies
- Boat, kayak and land-based sections
- Crew and team entries in one go
- Member and non-member pricing
- Payment by card at entry
- Junior consent and emergency contacts
- Confirmation SMS with entry number
- Late entries and walk-ups at the clubhouse
- Entry caps and waitlists
- Entry lists printed for the weigh station
Weigh-ins
Every fish logged at the scales. No wet notebook.
Weigh station volunteers use a tablet to look up the angler, pick the species and enter the weight. A photo of the fish on the scales goes with it, so disputes get settled in seconds instead of at the bar.
- Look up anglers by name or entry number
- Species list with your minimum weights
- Weight, time and photo on every fish
- Second volunteer sign-off
- Flags fish under your club minimums
- Works with patchy reception at the ramp
- Weigh-in cut-off time enforced
- Corrections logged with who changed what
Live leaderboards
The leaderboard everyone keeps refreshing.
Results update the moment a fish hits the scales. Anglers check standings from the boat, families watch from home and the clubhouse TV shows who's leading every species and division.
- Standings by species and division
- Heaviest bag and team totals
- Live on phones and the clubhouse TV
- Catch photos beside each result
- Sponsor logos on every board
- Winners worked out from your rules
- Results page kept for every comp
- Shareable links for Facebook
Catch & release
Photo entries you can actually judge.
Catch and release anglers submit their brag mat photos straight into their entry with the comp code in shot. Time and location are captured and judges approve or query each one from a simple queue.
- Photo submissions tied to each entry
- Comp code or token checked in shot
- Length on the brag mat recorded
- Time and location captured
- Judge approval queue
- Query an angler by SMS
- Approved catches flow to the leaderboard
- Catch galleries for the website
Members & season
Members, points and records without the spreadsheet.
Renewals that remind themselves, a member list the weigh station can trust and season points that tally from every comp. Club records update from verified weigh-ins so the honour board finally matches.
- Online joining and renewals
- Automatic renewal reminders
- Digital member cards
- Family and junior memberships
- Season points from every comp
- Angler of the year standings
- Club records by species and line class
- Volunteer roster and reminders
- Member emails and SMS
- Payments into Xero or MYOB
04How it changes
Before and after
A club comp, wolloped.
Here's how a weekend comp could change. Every club runs things its own way, so we map yours first.
Before
- Entry forms collected from the tackle shop and clubhouse
- Cash and bank transfers matched up by hand
- Weights written in a notebook at the scales
- Catch photos arrive by Messenger and text
- Results added up in a spreadsheet on Sunday night
- Winners find out at the presentation days later
After
- Anglers enter and pay online
- Every entry is paid before lines in
- Weigh-ins logged on a tablet with a photo
- Photo catches land in the judge's queue
- The leaderboard updates as each fish is weighed
- Results are live before the BBQ's cooked
05Services
Everything under one roof
Software, websites and systems for fishing clubs.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for fishing clubs
Built around how your fishing club actually runs: online comp entries, tablet weigh station and the admin in between, in one system you own.
Websites for fishing clubs
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Fishing club system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for fishing clubs
Live leaderboards and catch and release submissions: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Stripe, Square and Xero so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your fishing club, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools your club already relies on, work alongside platforms you're happy with or replace the ones holding you back.
- Stripe
- Square
- Xero
- MYOB
- TidyHQ
- TryBooking
- Humanitix
- Mailchimp
- Twilio SMS
- Google Calendar
- Google Maps
- YouTube
- Microsoft 365
- Google Workspace
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your fishing club: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We come down to a comp, stand at the weigh station and sit with the committee to work out what's really eating your volunteers' time.
- 02
Archi-tech
We plan it before writing code: your divisions, rules, species, points, members, sponsors, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually entries or weigh-ins first, so you get a win at your next comp.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks on comp day you call the people who built it.
08Questions
FAQ
Things fishing clubs ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can the leaderboard really update live during a comp?
Yes. As soon as a fish is logged at the weigh station the leaderboard updates on phones and the clubhouse TV. If reception is patchy at the ramp the tablet keeps working and syncs when it can.
Can anglers submit catch photos for comps?
Yes, where your rules allow photo submissions. Anglers upload straight into their entry, the time and location are captured and a judge approves or queries each one before it counts.
Can it handle our club's own rules and points system?
Yes. Divisions, species, minimum weights, line classes, bag limits for the comp and season points are all set up the way your club does it, not the way some off-the-shelf app thinks you should.
We already use TidyHQ or another membership platform. Do we have to switch?
No. If it's doing the job we build around it and pull your members across for entries and weigh-ins. If it's holding you back, we'll show you what replacing it would involve before anything changes.
Our volunteers aren't tech people. Will they cope?
That's who we build it for. The weigh station screen is big buttons and a name search. If someone can use a phone they can run it.
How much does a fishing club system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online entries can be quick. Bigger systems are planned in stages so you get the first win at your next comp instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most fishing clubs we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a fishing club problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.