Theme party planner
Pick a theme and headcount, see the whole matching range and add the lot in one tap.
Party supplies software: theme planners & balloon orders
Party supply stores: pick a theme, get the whole party. Fewer aisle laps, more balloons out the door.
Parents spend an hour walking the aisles, balloon orders come in by phone with half the details missing and Saturday pickups all land at 9am. We build theme planners, balloon ordering, hire and delivery systems for party supply stores that all talk to each other, then we host them and look after them.
Looking for a party supplies theme planner, balloon ordering or an online store that actually gets parties?
A party supply store is a shop, a balloon studio, a hire business and a delivery service all crammed under one roof. Customers don't want a list of 40 products. They want a dinosaur party for 18 kids on Saturday, sorted. Meanwhile the balloon team is working off a notepad by the phone, the website says the gold number 6 is in stock when it isn't and the hire tables come back three days late.
Wollopit builds custom software for party supply stores around how your shop really runs. Customers pick a theme and a headcount and get plates, cups, napkins, decorations, balloons and favours in one order. Balloon designs get ordered online with colours, wording and a pickup slot. Hire items get booked with bonds and return dates. We connect the POS and online shop you already use, fix the bits holding you back and look after the lot on our own servers.
01The problems
What we hear from party supply stores
Does your party supplies store have these problems? Here's how we'd fix them.
Most party stores we talk to are brilliant at making a party look amazing. The admin behind it runs on sticky notes, a phone that never stops ringing and a lot of goodwill on a Saturday morning.
- The problemHour-long aisle walksParents wander every aisle trying to match plates to napkins to banners, then ask staff what goes with what.How we fix itA theme planner on your website and an in-store tablet: pick the theme and the whole matching range shows up ready to add.
- The problemHeadcount mathsHow many plates, cups and lolly bags for 22 kids and 15 adults? Everyone guesses and someone runs short.How we fix itQuantities worked out from guest numbers, rounded up to pack sizes, with adult extras added on.
- The problemBalloon orders by phoneColours, wording, number balloons and weights scribbled on a notepad. Something always gets missed.How we fix itBalloon orders online with designs, colours, foils, custom vinyl wording and a photo preview before they pay.
- The problemEvery pickup at 9am SaturdayHelium balloons can't be blown up days early, so the whole studio crams into the same morning.How we fix itPickup slots capped to what the balloon team can inflate, with float time worked into the schedule.
- The problemStock says yes, the shelf says noThe website sells the last gold number 6 that was already sold over the counter.How we fix itOne stock count shared between the POS and online shop, with low-stock alerts on the fast movers.
- The problemBig orders don't fit in the carA balloon arch and four boxes of decorations don't fit in a hatchback with two kids in the back.How we fix itLocal delivery booked at checkout by suburb, with delivery windows and a driver run sheet.
- The problemHire items tracked on paperBackdrops, plinths, tables and helium tanks go out on a handwritten form and come back whenever.How we fix itHire bookings with availability, bonds, return dates, reminders and damage notes in one place.
- The problemBalloon garland quotes take foreverArches and installations get quoted by email back and forth, then the venue details go missing.How we fix itAn installation quote builder with sizes, colours, venue details and a deposit to lock in the date.
- The problemSeasonal rush chaosHalloween, Christmas, graduations and Mother's Day smash the shop and nobody planned stock in time.How we fix itSeasonal landing pages, pre-orders and last year's sales to plan what to order and when.
- The problemSchools and businesses order by emailFundraiser packs and office parties arrive as emails with no account details and invoices done by hand.How we fix itAccount customers with their own pricing, purchase order numbers and invoices straight into Xero or MYOB.
02What we build
Solutions
What we build for party supply stores. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Quantity calculator
Plates, cups, napkins, lolly bags and favours worked out from kid and adult numbers.
Balloon order builder
Bouquets, number balloons, foils, bubbles and custom wording with colours and a live preview.
Pickup slots
Time slots capped to your balloon team's capacity so everything is fresh and nothing clashes.
Balloon studio board
Today's orders on a screen out the back, in pickup order, with ticks as each one's done.
Installation quotes
Arches, garlands and walls quoted by size and colour with venue details and deposits.
Hire bookings
Backdrops, plinths, tables, chairs and helium tanks with availability, bonds and return reminders.
Local delivery
Delivery by suburb at checkout, delivery windows and a run sheet on the driver's phone.
Online shop & click and collect
Your full range online with Afterpay, gift cards and click and collect, synced to the POS.
Shared stock
One stock count for the shop floor and the website, with reorder alerts on the fast movers.
Seasonal pre-orders
Halloween, Christmas and graduation pages with pre-orders and stock planned from last year.
Account customers
Schools, childcare centres and offices with their own pricing, PO numbers and Xero invoices.
A website that throws a party
Hand-built, quick on mobile and built to rank for 'party supplies near me' and your suburb.
03The systems
The big ones
Your whole party shop, on one system.
These are the systems party stores ask us about most. Each one works on its own and they get properly clever when they're joined up.
Theme planner
Pick a theme. Get the whole party.
Customers choose a theme, enter how many kids and adults are coming and get every matching item in the right quantities. One order, one checkout, no hour in the aisles. It works on your website and on a tablet in store.
- Themes built from your own ranges
- Quantities by kid and adult numbers
- Rounded up to real pack sizes
- Swap colours or items within a theme
- Add balloons and favours in one go
- Budget, standard and all-out bundles
- Out-of-stock items swapped for matches
- Works on the website and in-store tablet
- Save and share a party list
- See which themes sell best
Balloon ordering
Balloon orders without the notepad.
Customers build their balloons online with colours, number balloons, foils and custom wording, then pick a pickup slot. Every detail lands on the studio board so nothing gets missed and nobody's ringing back to check the spelling of a name.
- Bouquets, numbers, foils and bubbles
- Custom vinyl wording with spell check
- Colour picker from your actual stock
- Live preview before they pay
- Weights and ribbon choices
- Pickup slots capped to studio capacity
- Studio board in pickup order
- SMS when the order is ready
- Phone orders entered the same way
- Paid up front, no no-shows
Hire & installations
Hire gear that actually comes back.
Backdrops, plinths, tables and helium tanks booked with real availability, bonds and return dates. Balloon arches and garlands get quoted, booked and scheduled with venue details in one place.
- Hire calendar with live availability
- Bonds taken and refunded online
- Return reminders by SMS
- Damage and cleaning notes
- Helium tank hire and returns
- Arch and garland quote builder
- Deposits to lock in install dates
- Venue, access and setup times
- Install and pack-down schedule
- Hire add-ons on any order
Shop, stock & delivery
One stock count. Big orders delivered.
Your online shop and POS share the same stock so the website never sells what's already gone. Big orders get delivered by suburb with a run sheet for the driver and smaller ones go click and collect.
- POS and online stock in sync
- Low-stock alerts on fast movers
- Click and collect with SMS ready alerts
- Local delivery priced by suburb
- Delivery windows at checkout
- Driver run sheet on a phone
- Australia Post for everything else
- Afterpay and gift cards
- Seasonal pre-orders
- Sales by theme and season
Account customers
Schools and offices order themselves.
Childcare centres, schools and businesses get their own login with their pricing, past orders and purchase order numbers. Invoices go straight into Xero or MYOB so nobody retypes an email.
- Account logins with their own pricing
- Purchase order numbers on every order
- Reorder last year's event in one tap
- Invoices straight to Xero or MYOB
- Credit terms and account holds
- Fundraiser and event packs
- Multiple contacts per account
- Order history and statements
04How it changes
Before and after
A 6th birthday party, wolloped.
Here's how one parent's Saturday party could change. Every party store is different, so we map yours first.
Before
- Walk every aisle trying to match a theme
- Guess how many plates, cups and lolly bags
- Ring up to order balloons and spell the name twice
- Everyone turns up for balloons at 9am
- The gold 6 sold out but the website didn't know
- Hire backdrop forgotten until Friday night
After
- Pick 'Dinosaurs' in the theme planner
- Quantities worked out for 22 guests
- Balloons designed online with a preview
- A 9:30 pickup slot booked and paid
- Stock checked live before they paid
- Backdrop hire added to the same order
05Services
Everything under one roof
Software, websites and systems for party supply stores.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for party supply stores
Built around how your party supplies store actually runs: theme party planner, quantity calculator and the admin in between, in one system you own.
Websites for party supply stores
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Party supplies store system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for party supply stores
Balloon order builder and pickup slots: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Shopify, WooCommerce and Square so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your party supplies store, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the shop and POS you already use, work alongside the platforms you're happy with or replace the ones holding you back.
- Shopify
- WooCommerce
- Square
- Lightspeed
- Stripe
- Afterpay
- Zip
- Xero
- MYOB
- Australia Post
- Sendle
- StarShipIt
- Klaviyo
- Mailchimp
- Google Merchant Center
- Google Business Profile
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your party supplies store: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time on your shop floor, in the balloon studio and on the phones, then work out what's really slowing you down.
- 02
Archi-tech
We plan it before writing code: your themes, balloon range, studio capacity, hire gear, delivery areas, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before the next big season.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things party supply stores ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it suggest everything for a theme?
Yes. Themes bundle plates, cups, napkins, decorations, balloons and favours from your own ranges, with quantities worked out from the headcount.
Can customers order custom balloons online?
Yes. They pick colours, number balloons, foils and custom wording, see a preview and book a pickup slot. Every detail lands on the studio board.
Can you stop everyone picking up at the same time?
Yes. Pickup slots are capped to what your balloon team can inflate in that window, so the morning rush gets spread out and balloons are still fresh.
Do we have to switch from Shopify or our POS?
No. If Shopify, WooCommerce, Square or Lightspeed is doing its job we build around it. If something is holding you back we'll show you what replacing it would involve before anything changes.
Can it handle hire items and bonds?
Yes. Hire gear gets real availability, bonds, return dates and reminders. It can sit on the same order as the party supplies.
How much does it cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like balloon ordering or pickup slots can be quick. Bigger systems are planned in stages so you get the first win early, ideally before your next busy season.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most party supply stores we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a party supplies store problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.